Elections Analyst – Public Records

Job Summary:
The Elections Division of the Office of the Arizona Secretary of State is seeking a dedicated employee to serve as an Election Analyst. Their main focus will be to fulfill public records requests submitted to the Elections Division. They will report to the Senior Elections Policy Manager.

Job Duties:
• Responsible for receiving, reviewing, and fulfilling public records requests and litigation discovery requests. This process includes the following tasks: tracking requests; communicating with the requester on topics such as fulfillment guidelines, costs, and updates on progress; coordinate collection and organization of responsive records by working with IT, elections, and other staff members; and reviewing and preparing documents for delivery.
• Responsible for records retention and document storage. Ensure Elections Division stores minimum hard copy documents consistent with the retention schedule; ensures that electronic records are properly maintained. Maintains records retention schedule, Iron Mountain storage, and schedules proper records destruction.
• Conducts ballot measure Town Halls. Organizing these events includes: scheduling venues; scheduling interpreters as needed (sign language, Spanish); conducting publicity and outreach; ensuring pro and con groups are represented; preparing and delivering presentation.
• Produces statewide Publicity Pamphlet by working with the vendor on layout, printing and proofing; coordinate the development of the household mailing list; ensuring pamphlets printed for English, Spanish, large print, and ADA; and ensure electronic version of pamphlet is appropriately distributed.
• Assist with voter registration quarterly reports, list maintenance, and other projects as assigned.
• Assist with customer service via phones and emails to voters, election officials, and the general public regarding elections and voter registration.
• Other duties as assigned as related to the position.



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