Elections Deputy Director (Principal Executive/Manager F)

LOCATION: Salem, OR

SALARY:
$6,941 – $11,276/per month Non-PERS
$7,358 – $11,953/per month PERS

ABOUT THE AGENCY:
The Oregon Secretary of State is one of three constitutional offices created at statehood. As an independent constitutional officer, the Secretary of State answers directly and solely to the people of Oregon.

OUR MISSION:
Create broad and accessible pathways for Oregonians to interact with their state government.

OUR VISION:
We envision an Oregon without barriers where everyone has equitable access to our democracy, available tools to achieve economic success, our state resources are efficiently utilized and accountable to the public, and where we honestly acknowledge our state’s history.

We lead with our values and believe every voice should be heard.

OUR VALUES:
ACCESS FOR ALL
We seek to identify and actively eliminate barriers.
AUTHENTICITY
We are honest and true with ourselves and others.
CLARITY
We share stories, using plain language to increase understanding and impact.
RESPECT
We strive to understand all viewpoints.

The Secretary of State employs approximately 200 full-time, part-time, and temporary employees. The Secretary oversees the functions of seven program divisions: Archives, Audits, Corporations, Elections, Business Services, Information Systems, and Human Resources.

WHAT’S IN IT FOR YOU:
We offer full medical, vision, and dental benefits with paid sick leave, vacation (starting at up to 96 hours per year), personal leave (up to 24 per year), and 10 paid holidays per year, plus pension and retirement plans. Secretary of State Employees also enjoy:
*Nationwide Pet Insurance
*Participation in Public Service Loan Forgiveness
*Work/life balance options such as flexible and alternative schedules and telework opportunities
*An agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over

WHAT YOU WILL DO:
In this critical management role in the Elections Division, you will be responsible for directing coordination, accessibility, and execution of Oregon’s nationally recognized vote by mail system.

The primary purpose of this position is to assist the Division Director in the execution of the statutory responsibilities and general operations of the Elections Division. You will collaborate with the Elections Director and Elections Manager to develop the Division’s budget, organizational goals and objectives as well as advance the direction of the Division. As the subject matter expert, you will coordinate the conduct of elections at the state and local level.

You will perform supervisory functions including, but not limited to: hiring, training/coaching, planning, assigning, prioritizing and reviewing work, evaluating performance, implementing disciplinary action and responding to complaints.

In conjunction with the Director, you will act as liaison to the 36 counties across the state and oversee units closely related to public elections management. These are primarily: systems and databases required for elections management as well as processes, statutes, rules, and staff involved in management of the elections cycle, with a focus on initiative, referendum, and referral, and candidate procedures.

This position may be eligible for part-time remote work with manager approval.

To request a copy of the position description, which includes all duties and working conditions, please email Sarah.Manring@oregon.gov.

TO QUALIFY:
Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don’t meet every one of our qualifications listed.

Your application must demonstrate education and/or experience in the following:
Four years of management experience in a public or private organization which included responsibility for each of the following:

a) development of program rules and policies,
b) development of long- and short-range goals and plans,
c) program evaluation, and
d) budget preparation.

OR

Three years of management experience in a public or private organization which included responsibility for each of the following:

a) development of program rules and policies,
b) development of long- and short-range goals and plans,
c) program evaluation, and
d) budget preparation;

AND 45-48 quarter hours (30-32 semester hours) of graduate level coursework in management.

In the “Work History” section on your application, you must clearly describe your experience in each of the a), b), c), d) areas listed. Failure to provide this information may result in eliminating your application from further consideration. Transcripts will be requested upon hire if using education to qualify.

As the most competitive candidate, your application will demonstrate the following requested skills and experience:
Demonstrated understanding of election law, policy, and technology, in a practical context
Demonstrated success working with multiple stakeholders, including county elections officials, voters, and community groups.
*Experience or familiarity with current cyber security threats and trends.
*Clear ability to empower the public through civic education, and other cultural initiatives to connect the public to the Oregon electoral process in meaningful ways.
*Ensure a division focus on continuous improvement and feedback.
Experience applying the principles and practices of equitable services in government administration and leading teams to do so successfully.
*Ability to cultivate and maintain a positive, professional, diverse, and learning focused work environment.
Ensure a team-oriented environment with participatory and collaborative decision-making interactions amongst staff and management.
*Familiarity and experience in the administration of vote by mail elections.
*Possess highly developed writing and verbal communication skills.
*Contribute to a positive and productive every-day work environment with an equity lens focus.
*Demonstrated skill and understanding managing remote teams.
*Fluency in working with remote technology communication platforms, both as participant and facilitator.
*Demonstrated experience interpreting and drafting recommendations for statutes, rules, and policy proposals related to elections administration.
*Developed project management and oversight experience, including best practices and methods.
*Understanding of change management and how to implement new policies and procedures.
*Possess skill in meeting overlapping deadlines in a fast-paced, politically sensitive environment.

If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.



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