Elections Division Supervisor

The Treasurer’s Office is recruiting for a Elections Division Supervisor to join their team!
Under the general supervision of the Treasurer, Clerk and Recorder, this position supervises the daily activities of the Elections Division of the Clerk/Treasurer’s Office.

The above knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to a high school diploma and three (3) years of elections experience. Two (2) years of supervisory experience required. Associates degree in office management or similar degree preferred.

Application Instructions:
Applications for this position are accepted online only through our career portal. The following items are required along with the on-line application:

Duties and Responsibilities:
Prepares, supervises and conducts all aspects of elections, including but not limited to federal, state, county, city, school, and special purpose district elections; Monitors legislative processes and changes that would impact operations; Meets election deadlines; Prepares for the opening and closing of candidate filing, receives candidate filing forms; Publishes notices, closes registration, and supervises late registration and in-person absentee voting; Provides supervision and leadership for Elections Department staff;
Conducts performance appraisals, approves timecards and participates in recruitment and termination processes; Works with employees to correct deficiencies, including implementing disciplinary decisions;
Certifies, orders and proofs ballot layout; Prepares for and oversees the mailing of absentee and mail ballots. Performs receipts, reconciliations, chain of custody, and tabulation of voted absentee and mail ballots;
Schedules, staffs, and supplies polling places; Conducts post-election audits and canvass activities for local elections; Maintains voter registration database to include the issuing and processing of voter registration and absentee applications, conducting voter list maintenance in accordance with state and federal law (National Voter Registration Act or NVRA mailings), and maintaining voter history files; Provides and/or coordinates staff training and cross-training; Responds to questions and requests from the public and press; Prepares and posts social media content and maintains website content; Selects and coordinates work with third party vendors; Communicates with local governing bodies on their elections; Assigns and reviews regular and special projects;
Performs other duties as assigned.

Special Requirements:
Must be able to obtain Certificate of Completion for the elections training from the Montana Secretary of State’s Office.

Disclaimer: Equal Opportunity Employer.
Closing Date: December 26, 2021
Base Pay: $29.05 – $30.76 / Hour

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