Poll Worker Coordinator

TITLE
Poll Worker Coordinator

ABOUT THE ORGANIZATION
The Supervisor of Elections administers all federal, state, county, municipal and special district elections in Hillsborough County. It’s our responsibility to process all voter registration applications received from qualified Florida residents, and also to educate Hillsborough County residents about registering to vote. We issue Voter Information Cards to all newly registered voters, and reissue those cards when there are changes to a voter’s registration information or polling place. Maintaining our voter database is a huge undertaking and one we take great care with. We hold countywide elections, as well as municipal elections for the City of Tampa, Plant City and Temple Terrace, and work with the county and municipalities periodically on reapportionment, redistricting and drawing precinct boundaries. Candidates for county, district and special district offices file and qualify for candidacy with our office. We also receive the forms and financial reports that candidates, committees and political parties are required to file. And our office verifies and certifies all petition signatures for candidates and ballot initiatives.

DESCRIPTION
The Supervisor of Elections will require all applicants scheduled to attend an on-boarding session on or after August 30, 2021 to show proof of being fully vaccinated before their employment can begin. Fully vaccinated is two full weeks after final vaccination shot.

POSITION DESCRIPTION/PURPOSE
These may include but are not limited to poll worker record maintenance, developing process and writing procedures, training and mentoring temporary staff, implementation of services, and back-up to management on daily tasks and supervision of staff.

DUTIES AND RESPONSIBILITIES
Coordinate poll worker recruitment, assignments, and scheduling.
Provide oversight, audit and instruction to temporary employees on data entry and maintenance of poll worker records.
Process and audit poll worker applications entered into the database for accuracy.
Process poll worker payroll and training related forms.
Assist in analyzing and resolving issues with poll worker applications, assignment requests, training completions, and other Poll Worker Services areas.
Provide supervision, training and instruction to temporary staff.
Champion and implement paperless workflows using available technologies, resources and tools.
Communicate internally with other department and outside agencies.
Respond to poll worker inquiries via email, text message, phone, or face to face.
Provide friendly, courteous customer service and resolve issues in a timely manner.
Assist, as needed, with securing training facilities, Early Voting sites, and Election Day polling places.
All other duties as assigned.

POSITION REQUIREMENTS
QUALIFICATIONS
Associate’s Degree from an accredited degree granting college or university, or high school diploma/possession of a GED certificate and two years of clerical experience.
Working knowledge of general office policies, procedures and practices.
Ability to use considerable initiative, troubleshoot and exercise sound judgment.
Ability to plan, organize, coordinate and provide support.
Ability to collect, organize and evaluate data; make logical decisions and solve problems.
Ability to schedule, train, and supervise temporary staff.
Ability to use a computer and related software.
Ability to communicate effectively both orally and in writing.
Ability to establish and maintain effective working relations both within and outside organization.
Possession of a valid and current FL Driver License with no more than six points.
Knowledge of Election Laws preferred.

LOCATION Elections Service Center
SHIFT Days
FULL-TIME/PART-TIME Full-Time
EXEMPT/NON-EXEMPT Non-Exempt
EOE STATEMENT We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
CLOSE DATE 9/16/2021
REQ NUMBER POL-21-00006
NUMBER OF OPENINGS 1
OPEN DATE 8/16/2021
SALARY RANGE Starting salary $36,000-$46,000 annually.



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