Military and Overseas Voting Program Administrator (Operations & Policy Analyst 2)

WHAT YOU WILL DO:

In this role, you will develop, maintain, and administer the military and overseas voting program for the State of Oregon. In particular, you will lead the adoption of new technologies to enhance the experience and reliability of the election experience for military and overseas voters and ensure county compliance with applicable federal and state law. This is accomplished in part by, but not limited to:

Program Development and Maintenance

Preparing and assisting counties and vendors with the implementation and ongoing operation of technologies that serve Oregon’s military and overseas voting population.

Providing ongoing remote guidance and support to county election offices to ensure optimal performance of technology solutions and service delivery to voters.

Managing disbursement of grant funds, in coordination with SOS Business Services Division, and preparing quarterly progress and performance reports.

Developing and providing subject matter training and guidance statewide, including creating and maintaining troubleshooting documents, standard procedures, and knowledge database for county and state users.

Integration

Working with stakeholders to develop requirements ensuring interoperability of systems between state owned and county owned products.

Facilitating technology product set up and integration with counties, including acting as liaison with vendors to ensure complete system testing and configuration to ensure smooth integration.

Analysis and Policy Recommendation

Drafting, reviewing, and editing administrative rules, division policies, and proposed legislative changes that relate to elections system operability and integration.

Review proposed state and county changes to military and overseas voting program, analyzing impacts on resources, staff, and compatibility. Performing statewide oversight of vendor activities, ensuring they comply with statewide election schedules.

For explicit duties, please request a copy of the position description from HR.SOS@SOS.oregon.gov.

TO QUALIFY:
Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed.  We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background.  We would encourage you to apply, even if you don’t meet every one of our desired qualifications listed.

Your application must demonstrate education and/or experience in the following:

A Bachelor’s Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and two years professional-level evaluative, analytical and planning work.

OR;

Any combination of experience and education equivalent to five years of experience that typically supports the knowledge and skills for the classification

As the most competitive candidate, your application will demonstrate the following requested skills and experience:

Demonstrated in-depth knowledge of, or the aptitude to quickly obtain an in-depth knowledge of, military and overseas voting laws, rules, policies, and processes.

Excellent written and verbal communication skills, including the ability to communicate clearly and concisely to engage with a wide and diverse audience.

Experience working collaboratively with a wide range of partners and stakeholders to problem-solve and develop solutions to problems impacting several agencies.

Experience developing IT system requirements, including developing statements of work and reporting.

Taking initiative – experience taking proactive measures to create program or workflow efficiencies.

Resiliency – ability to deescalate confrontational conversations.

Strong interpersonal skills – ability to build rapport with others.

Organizational skills – ability to plan work and follow up on task assignments while meeting overlapping deadlines in a fast-paced environment.

Proven ability to promote a team-oriented environment.

Preference may be awarded to candidates with Elections administration experience.
Election administration experience means professional work experience directly engaged in the election process. Examples include working as a government employee conducting elections-specific tasks, such as creating ballots or answering voter questions, or providing professional services directly to a government entity which conducts elections, such as a county election administrator.

If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.

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