Jobs & Marketplace

The San Joaquin County Registrar of Voter’s Office is looking to fill two vital Elections Technician Supervisor positions within the department and to create an eligible list which may be used to fill future vacancies. This is a fast-paced elections office with a vibrant staff and diverse electorate. In 2019 we anticipate installing a new voting system and upgrading many of our operations.

There are three areas the Elections Technician Supervisor may be assigned: Precinct Operations, Voter Registration and Candidate Filing & Campaign Services.

Precinct Operations Supervisor: This assignment will oversee precinct supplies and logistics, election officers, polling places and Election Day field operations. This assignment is responsible for:

Supervise, train, and evaluate permanent employees in the Elections Technician classification;
Supervise staff who prepare and coordinate distribution and delivery of polling place materials;
Hire, train, evaluate and retain seasonal clerical employees and trainers for poll worker classes;
Determine, assign, and coordinate election officer training schedules;
Recruit, assign, evaluate and retain election officers and other election workers, which includes but is not limited to, outreach, public speaking, and supervising the election officer payroll process;
Prepare for and supervise Election Day field operations;
Evaluate, survey and select polling places and vote centers in compliance with accessibility and usability requirements;
Oversee collaboration among management, staff, and consultants to develop training curriculum as necessary;
Purchase, create and update election officer training materials and precinct supplies;
Prepare and provide layout guides for election officers to follow when setting up each polling place on Election Day;
Conduct post-election activities involving roster reconciliation;
Prepare statistical reports and provide analysis;
Update precinct operations-related webpages and procedures

Voter Registration/Services: This assignment oversees all aspects of the voter registration and voter services. This assignment is responsible for:

Processing new and updated voter registration records through paper registration, California’s online registration (COVR), DMV, and other sources;
Processing conditional voter registration and provisional voting;
Maintaining the voter records of confidential voters and voters in the military or living overseas;
Cancelling active voters from court records, vital statistics, the Statewide Voter Registration Database (VoteCal) and other sources;
Producing Reports of Registration as provided by California Elections Code;
Producing the Election Day voter rosters for use at polling places;
Staffing and administration of voting Vote Centers;
Staffing and administration of the phone bank and public call center
Various activities related to the post-election canvass;
Acceptance and processing state and local petitions;
Creating voter data reports and files for the public, government agencies and for internal use;
Maintaining and administering the official list of streets, precincts and districts in the voter database from records from the Assessor’s Office, County Geographic Information Systems (ArcGIS), and official documents from governmental agencies;
Organizing, preparing for and conducting County voter registration workshops and Federally required trainings for local agencies;
Monitoring and maintaining official memoranda and election-related material from the California Secretary of State;
Keeping current with and implementing laws and procedures related to voter registration and petition management;
Supervising, training, and evaluating permanent employees in the Elections Technician and Elections Specialist classifications;
Hiring, training, evaluating and retaining seasonal clerical employees for voter registration and customer service;
Preparing statistical reports and providing analysis;
Preparing memoranda, letters and reports;
Updating subject matter-related webpages, including but not limited to, voter registration reports;
Writing, updating and organizing subject matter-procedures.

Candidate Filing & Campaign Services: During election cycles, this assignment oversees the candidate filing process, including submissions of measures; proofreading and auditing of official ballots; layout, proofreading, production and mailing of the Sample Ballot & Voter Information Pamphlet; and certification of the election. During and between election cycles, this assignment oversees campaign finance disclosure processes, submission of letters and resolutions to the County Board of Supervisors, working with other governing boards, including landowner and reclamation districts, and other duties related to candidate and campaign services. This assignment is responsible for:

Manage relationships with vendors and monitor contracts related to the Sample Ballot & Voter Information Pamphlet, translators, and campaign finance disclosures;
Maintain the official list of districts, offices, incumbents and candidates electronically and as hard copy in official folders for present and historical purposes;
Update and facilitate submission of legal documents related to candidate filing, including but not limited to, resolutions, declarations of candidacy and nomination petitions;
Facilitate submission of materials related to measures, including but not limited to, resolutions, measure text, measure questions, impartial analyses, arguments and rebuttals;
Conduct the randomized alphabet drawing and drawing of measure letters in accordance with California Elections Code;
Manage layout, proofreading, production, and timely mailing of the Sample Ballot & Voter Information Pamphlet;
Manage, proofread, and submit resolutions for appointments of candidates in lieu of election;
Prepare and finalize material to be submitted to the Clerk of the Board of Supervisors;
Update and monitor the candidate and campaign services project calendar;
Post legal notices in local newspapers and on appropriate County public notice bulletin boards;
Prepare guides for candidates, city clerks and districts prior to each election;
Organize, prepare for and conduct candidate workshops and city clerk meetings;
Organize and conduct retirement board elections;
Accept and process resolutions, initiatives, and referenda from cities, school and special districts;
Monitor and maintain official memoranda and election-related material from the California Secretary of State; Keep current with and implement laws and procedures related to the California Fair Political Practices Commission and campaign finance disclosures;
Keep current with and implement laws and procedures affecting city, school districts, special districts, candidates and campaigns related to elections;
Supervise, train, and evaluate permanent employees in the Elections Technician classification; · Hire, train evaluate and retain seasonal clerical employees for candidate filing support; Prepare for and supervise Election Day and canvass activities related to ballot inventory; Prepare statistical reports and provide analysis;
Prepare memoranda, letters and reports;
Update subject matter-related webpages, including but not limited to, daily updates of rosters of candidates and measures;
Write or update subject matter-procedures.

Please check out our website at www.sjcrov.org to learn more about the San Joaquin County Registrar of Voters.