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Assistant Manager - Poll Worker DepartmentEmployer: Palm Beach CountyLocation: West Palm Beach, FLCategory: Manager
Job Summary
The Palm Beach County Supervisor of Elections is looking for an experienced Assistant Poll Worker Department Manager. In this role, you will oversee the planning and the completion of various projects, administrative functions, operations, and specialized tasks in the Poll Worker Department. The work involves knowledge and application of departmental operations, planning, assigning responsibilities, monitoring election worker classes, maintaining records, evaluating performance, and the ability to review work for accuracy. This position requires initiative and sound independent judgement in the application of office policies, election laws, and procedures. Must be personable and maintain effective working relationships with colleagues, associates, and the general public. All work is performed under the guidance of the Supervisor of Elections.The ideal candidate will have an excellent work ethic, including consistent performance, reliability, and attendance. The desire and ability to work well in a fast-paced collaborative environment with a smile are essential to the position.
Education Training and Experience
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Education: Bachelor’s degree or equivalent experience.
Experience: 2+ years of experience in elections in a supervisory role. Proven organizational ability and strong attention to detail. Proficiency with Microsoft Office (MSWord, PowerPoint, Excel, Publisher, Outlook, etc.). Must be able to drive a vehicle. -
Chief Deputy Registrar of VotersEmployer: San Bernardino CountyLocation: San Bernardino, CACategory: Registrar
The San Bernardino County Registrar of Voters seeks a dynamic and innovative administrator who can lead and thrive in a fast-paced environment to manage our elections programs, processes, and team. The Chief Deputy Registrar of Voters is a forward-thinking individual that assists with guiding the future direction of the department and its processes, taking a hands-on approach to find solutions while working collaboratively with a knowledgeable and dedicated team. The Chief Deputy Registrar of Voters is a key member of the Department’s senior management team, participating in organizational strategic planning and administering election programs. The position serves as a Chief over a division of the Registrar of Voters (ROV) office and has primary responsibility for assisting the ROV in planning, conducting, and certifying all Primary, General, and Special elections.
Minimum Requirements
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Education: A Bachelor’s degree from an accredited college or university in Business or Public Administration, or other relevant field.-AND-
Experience: Three (3) years of professional-level experience analyzing and implementing laws, processes, procedures, practices, and/or policies in a government, corporate, or non-profit environment. Experience must include full-scope supervision, and be clearly detailed on the application. -
Digital and Multimedia SpecialistEmployer: Issue OneLocation: Washington, DCCategory: Specialist
The Digital and Multimedia Specialist (DMS) will play an integral role in expanding Issue One’s reach by producing and promoting multimedia content (including in-house video), managing and growing Issue One’s social media footprint, including Twitter, Facebook, LinkedIn, TikTok, and Instagram, running Issue One’s fundraising and action email list. The DMS will be proficient at video production and help Issue One reach new and larger audiences through video messaging, social media, and digital storytelling. The individual will also support key functions of the communications team, working closely with the communications director, senior communications manager, and communications specialist. The ideal candidate will possess a strong understanding of digital and multimedia strategies and tools needed to reach wider audiences and grow the organization’s brand in a competitive digital climate. Salary: $58K-$70K.
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Election Review SpecialistEmployer: Washington Secretary of State's OfficeLocation: Olathe, WACategory: Specialist
This Program Specialist 4 reports to the Certification and Training Program Manager and is responsible for overseeing the County Review Program which reviews the policies and procedures of Washington County Election Departments roughly every 5 years for compliance with state and federal election law. This collaborative process is intended to support local election officials, share best practices and is one of the reasons Washington State Election Administration is ranked highest in the nation. Salary: $57,324 – $77,028.
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Elections Specialist - Ballot ProcessingEmployer: Pierce CountyLocation: Tacoma, WACategory: Specialist
Applications received by 1/29 will be given first consideration.
Why It’s a Great Opportunity:
This is a great opportunity to play a critical role in this nation’s elections and democracy. Whether it is Election Day or another day of the year, we are working to continuously improve the voter experience and the conduct of elections.
As a dedicated civil servant with experience in elections and supervising large teams, we are looking for an Elections Specialist for ballot processing. You will have the opportunity to be in the center of the action in Washington’s second-largest county. You will work with other specialists and management to develop a ballot processing schedule, and then schedule staff. You will also help with voter registration tasks when needed.
Why It’s a Great Department:
Pierce County is a leading county in elections administration in Washington and the country. You will work in an office that’s dedicated to serving the public and passionate about high performance.
The Auditor’s Office Elections Division maintains voter registration rolls, conducts federal, state and local elections, verifies petition signatures, publishes a local Voters’ Pamphlet, and maintains precinct lines after redistricting. Pierce County has over 550,000 registered voters and conducts four elections each year. The Elections Division serves 114 jurisdictions (boundary lines, voter assignment, elections) and files candidates for over 500 elected offices.
How to be Successful in the Role
We are looking for someone is comfortable and excels at leading and directing a large team of Seasonal elections workers ensuring accuracy in ballot processing and time-sensitive tasks. Someone who is customer service focused yet is deadline driven. Someone who values teamwork, is adaptable, learns new systems quickly, and who can communicate across all levels of the organization, with our customers and party observers. Multi-taskers with excellent written communication will be successful in this role.
Your Future in this Role
As an Elections Specialist, you will have the ability to immediately contribute to the team’s success. You will be guided through the process with coaching-focused managerial support, a team that wants you to be successful in your role, and an organizational culture that encourages continuous learning and professional development.
Core Daily Responsibilities:
Coordinates and participates in the activities of a specialty in the Elections Division; determines work schedules and methods to expediting work-flow; issues instructions; and monitors work for accuracy and compliance to procedures and policies in specialty area assigned.
Coordinates, organizes, and documents all legal aspects of an assigned specialty required to hold elections.
Oversees all aspects of voter registration. Assists customers and candidates in all election activities.
Oversees all aspects of ballot processing, including mailing out, receipt, opening, and preparing for ballot scanning.
Oversees all activities related to voting machines and all supplies needed to conduct all elections.
Prepares for an election following all federal laws and the Revised Codes of Washington (RCW’s) and Washington Administrative Codes (WAC’s), and County Code addressing election activities.
Creates, designs, and maintains the Office of the Pierce County Auditor’s Elections Division website.
Performs quality control work including proofreading, grammar, and spelling.
Designs and produces all publications, reports, manuals, flyers, legal advertisements, ballots and related election materials including Voter Pamphlets, and all jobs using a variety of desktop publishing software.
Performs election setup, coding of tabulation software and election testing, to accurately count ballots and report results.MINIMUM QUALIFICATIONS
Four years of general clerical experience required.
Two years Elections related experience preferred.
Experience working in a lead or supervisory role and Certification as an Elections Administrator under (WAC) and (RCW) regulations are preferred.
Additional education or related experience may be substituted equally for the recruiting requirements.
As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.APPLICATION AND SELECTION PROCESS
To be considered for this opportunity please:Complete and submit an online Pierce County Employment Application by selecting “APPLY” above or go to: www.piercecountywa.org/jobs.
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**UPLOAD a resume. Also attach a cover letter describing your elections responsibilities and experience.
If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need.
At Pierce County, diversity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a great place to live, work, and raise a family? -
Executive DirectorEmployer: Missouri Association of County Clerks and Election OfficialsLocation: , MOCategory: Executive
The Missouri Association of County Clerks and Election Authorities (MACCEA) is a professional
association of county clerks and election authorities from Missouri’s 116 counties and election authority
jurisdictions.
MACCEA’s Executive Board is comprised of elected county clerks and appointed election directors
whose full-time jobs are to manage county offices, conduct high profile elections, and work in the
challenging environment of county government administration. The Board is a volunteer position and
officers are elected by the association membership with additional members appointed by the Board
President. The Executive Director position, established in 2022, will help the Board better support our
membership in their roles as county clerks and election authorities, as well as support the association’s
vision, mission, and goals.
MACCEA seeks a contract Executive Director with diverse non-profit management, governance,
conference planning, and communications experience. The Executive Director reports to the 12-member
MACCEA Executive Board. Duties and association management are delegated to the Executive Director
by the MACCEA Bylaws and under the direction of the Executive Board.Title: Executive Director, Missouri Association of County Clerks & Election Authorities
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Type: Contract position
Posting Date: February 3, 2023 – February 16, 2023
Salary Range: $55,000 – $65,000, commensurate with experience
Start Date: On or prior to April 1, 2023 -
Information Technology Security AnalystEmployer: Illinois State Board of ElectionsLocation: Sangamon County, ILCategory: Analyst
The IT Security Analyst reports directly to the Manager of Cyber Operations and Infrastructure. Supports the administration, implementation, review, and improvement of endpoint, network, hardware, application, and data security practices.
Implements, supports and monitors the agency’s information security applications, including email security, web security, endpoint security software, firewalls, intrusion prevention applications, data loss prevention, etc. Monitors system dashboards and logs for threat indicators. Analyzes data and performs necessary incident response procedures. Conducts network, system and application vulnerability assessments.
Analyzes agency threat surface and makes recommendations to management to harden agency systems. Evaluates agency processes and implements and/or makes recommendations to enhance security. Reviews information received concerning threat events from end users, supervisory personnel, other federal, state, county and local agencies and governmental entities involved in the exchange of data with the State Board of Elections (SBE), external entities such as the Multi-State Information Sharing and Analysis Center (MS-ISAC), Elections Infrastructure Information Sharing and Analysis Center (EI-ISAC), trusted cybersecurity vendors, law enforcement agencies, and public information sources.
Consults with SBE staff on security issues. Provides a high level of customer service to agency staff, state, county, and local election officials. Ensures service desk queues and incidents are handled in an appropriate and timely manner.
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Program OfficerEmployer: Election Trust InitiativeLocation: Washington, DCCategory: Program Officer
About the Organization:
The Election Trust Initiative, LLC is a non-partisan grant-making organization providing support to nonpartisan research, resources, and organizations that help election officials strengthen election administration. Launched in 2023, the Initiative’s founding partners are the Pew Charitable Trusts, the William and Flora Hewlett Foundation, and the Klarman Family Foundation. Election Trust Initiative operates as a subsidiary of the Pew Charitable Trusts, a section 501(c)(3) public charity.Position Overview:
The program officer is part of a small project team that works to advance evidence-based and nonpartisan solutions that improve the accessibility, integrity, and trustworthiness of the U.S. election administration system. This position will work with the team and our partners to develop strategies to strengthen the field of election administration, identify and vet grantees, provide business planning and capacity building support to key organizations in the field, develop metrics to assess and monitor the portfolio’s progress in attaining its objectives, and coordinate strategies with allied philanthropic partners also investing in the elections sector. This work will involve building relationships with elections officials, researchers, policymakers, non-profit organizations, donors, and other key stakeholders.The position is based in Washington, D.C., though remote candidates will be considered, and it is eligible for up to 60% telework if working from the DC office. The position will report to the executive director of the Election Trust Initiative.
Responsibilities:
-Strategic Planning
• Develop extensive assessments of long-term and emerging questions, challenges, and opportunities facing the field of election administration working closely with key stakeholders, advisors, philanthropic partners, innovators in the private sector and the broader project team.
• Develop and implement targeted, effective and measurable grantmaking strategies to address specific gaps, vulnerabilities or opportunities in the election administration field.
• Identify possible grantees and conduct extensive due diligence that will include among other assessments an analysis of the alignment and strength of an organization’s health, mission, priorities, strategies, role in the field and potential for growth.
• Develop strategies to build the organizational capacity of grantees in areas such as governance, organizational management, financial management, program management, and human resources that will be needed to achieve ambitions of scale and sustainability.-Grants Management
• Work with potential grantees to structure grants to meet grantmaking policies, procedures and strategies.
Prepare and present strategies and grant recommendations to decision-making bodies.
• Working closely with colleagues on the Election Trust Initiative team, collaborate to develop grant documents. Translate grantmaking recommendations into grant deliverables and milestones. Assist with the development of grant budgets. Assist with the completion of operational and reputational due diligence, upon request.
• Oversee management of approved grants. Serve as main point of contact for grants in your portfolio.
Continually assess performance against identified objectives, determine when goals are at risk of not being met, identify the causes and, when needed, take appropriate steps to fix any problems in ways that keep the initiative on course. Effectively tie individual grantees into the broader strategic framework for building the field. Work with grants and operations specialist to track grant budgets and spending, and to coordinate with Pew operations units, as needed. Process and approve needed changes to grant deliverables as needed.-Stakeholder Engagement
• Inform the development of agendas for meetings of founding partner representatives overseeing strategies and grants and participate as needed.
• Serve as a spokesperson for the Initiative to cultivate and engage the public and key constituencies on core issues, including representing the Initiative publicly at conferences, seminars, and official forums, and authoring articles and other communications.
• Contribute to the planning of meetings and conferences of key stakeholders in the field.
• Acquire and maintain a broad knowledge of trends in election administration including changes in policy and practice at the local, state and federal levels, emerging academic research, and innovations in related arenas and ensure the team is notified of key developments in these areas.
• Build and maintain strong working relationships with election administrators, nonprofits, policymakers, researchers and innovators in the field, grantees, and partners.
• Perform other project-related duties as necessary.Requirements:
• Bachelor’s degree or equivalent experience with at least eight years of specialized and directly applicable experience or a Master’s degree with at least 4 years of specialized and directly applicable experience.
• A non-partisan orientation and approach to the work.
• Strong interpersonal skills and a willingness to work collaboratively as a member of a team.
• Excellent written and oral communication skills, including ability to synthesize and summarize complex ideas and recommendations in a clear, effective manner.Key attributes and preferred experience
• Experience in the field of election administration, particularly at the local level, or in state policymaking.
• Ability to collaborate effectively with representatives from the election administration, academic, policy, philanthropic, private sector and advocacy fields. Able to work productively with people and institutions with differing points of view, and to listen carefully and integrate the insights of others into your analysis.
• Persuasive, highly articulate in building support for and commitment to initiatives and ideas.
• Demonstrated time- and project-management skills, including the ability to meet multiple deadlines by maintaining a high level of organization, juggling multiple priorities and adjusting to changing circumstances while maintaining attention to details.
• An ability to make decisions after contemplating various courses of action, justify recommendations with evidence or clear reasoning, and be responsive, clear and resolute when appropriate.
• The capacity to resolve problems creatively and logically.Travel:
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This position may involve frequent travel to meet with policymakers and external stakeholders or to attend conferences and meetings. For candidates not based in Washington D.C., this position will also require travel as needed to Washington, D.C. to participate in team events. -
Systems Integration Specialist (Operations & Policy Analyst 3)Employer: Oregon Secretary of StateLocation: Salem, ORCategory: Specialist
WHAT YOU WILL DO:
In this position you will serve as the system integration expert and ensure that the new Oregon voter registration system (Oregon Votes) properly interacts with hardware and software systems used by the Agency and counties.This is accomplished in part by, but not limited to:
Integration:
Facilitating mail sorter and scanner set up and integration with counties, including working with vendors and determining common data formats.Ensuring key systems (such as mail sorters and scanners) are compatible with Oregon Votes system. Complete system testing and configuration to ensure smooth integration.
Acting as liaison connecting vendors with Oregon Votes team and counties for key hardware/software products which interact with the Oregon Votes System. These systems include mail sorters, scanners, label printers, and other devices typically owned and operated by counties for elections purposes.
Working with stakeholders to develop requirements ensuring interoperability of systems with Oregon Votes and ensure clear stakeholder understanding of requirements.
Developing instructional materials to guide counties in using their systems in conjunction with Oregon Votes.
System Support:
Defining and validating parameters for the proper transfer of data between Oregon Votes and county-owned systems, such as mail sorters.Preparing and assisting Agency, counties, vendors and other entities to for the launch of Oregon Votes System by providing technical support for launch and deployment of system.
Researching, identifying, and recommending needs or requirements for county system interoperability and providing guidance.
Communicating proposed solutions to Secretary of State (SOS) Elections and working with IT staff and vendors to implement the solutions.
Researching and troubleshooting potential issues with counties and vendors.
Creating and maintaining troubleshooting documents, standard procedures, and knowledge database for county and state users.
Ensuring development needs for compatibility are completed, including existing and future components. Recommend system enhancements as needed.
Researching, creating, and recommending statewide policy for configuration of county owned systems to management, ensuring county systems are compatible with Oregon Votes Systems.
Working in partnership with counties, SOS Information Systems Division, and Elections management team to develop various policy configurations, depending on county needs and implement as needed.
Performing site visits to various counties to ensure system configuration is consistent and uniform across counties.
Developing and providing subject matter training and guidance statewide regarding the interaction of Oregon Votes and county-owned systems, such as mail sorters.
Set up and facilitate the set-up of public terminals for voter use across the state.
Troubleshooting and set up label printing and form printing.
Reporting:
Analyzing reports and data extractions from Oregon Votes system to ensure usability and compatibility with third-party systems.Recommending updates to report format and content as necessary.
Ensuring familiarity with data exports from Oregon Votes to county systems and the formatting of data sent from county systems for import into Oregon Votes.
Facilitating the adoption and use of standard reporting formats such as state and federal leading practices (e.g. NIST) and other common data formats, where available among stakeholders: SOS, counties, and third-party vendors.
Engaging with stakeholders to identify and develop requirements for additional reports in Oregon Voters as necessary based on user requirements and/or changes to regulatory needs.
Analysis and Policy Recommendation:
Reviewing proposed state and county changes to Oregon Votes and county systems, analyze impacts on resources, staff, and compatibility.Making recommendations about system, software, and other configurations to supervisor.
Implementing system changes from legislation by collaborating with counties, Division staff, and agency IT staff.
Recommending improvements to Elections Division Management on a regular basis by researching effectiveness of vendors, procedures, and policies.
Gathering feedback on a regular basis to determine best outcomes for elections system operations and presenting to Elections management.
For explicit duties, please request a copy of the position description from sarah.manring@sos.oregon.gov.
TO QUALIFY:
Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don’t meet every one of our desired qualifications listed.Your application must demonstrate education and/or experience in the following:
A Bachelor’s Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and four years professional-level evaluative, analytical, and planning work.
OR
Any combination of experience and education equivalent to seven years of experience that typically supports the knowledge and skills for the classification.
Driving is an essential function of this position. You must have a valid driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s).
As the most competitive candidate, your application will demonstrate the following requested skills and experience:
Implementing and troubleshooting of mail sorters or similar systems
Intermediate understanding of network topology
Creating or interpreting system diagrams, (UML or similar)
Common data formats such as JSON or XML
Basic/intermediate understanding of SQL and/or relational database structure
Facilitating implementation of Data transfer processesPreference may be given to applicants with elections experience.
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