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Assistant Manager - Poll Worker DepartmentEmployer: Palm Beach CountyLocation: West Palm Beach, FLCategory: Manager
Job Summary
The Palm Beach County Supervisor of Elections is looking for an experienced Assistant Poll Worker Department Manager. In this role, you will oversee the planning and the completion of various projects, administrative functions, operations, and specialized tasks in the Poll Worker Department. The work involves knowledge and application of departmental operations, planning, assigning responsibilities, monitoring election worker classes, maintaining records, evaluating performance, and the ability to review work for accuracy. This position requires initiative and sound independent judgement in the application of office policies, election laws, and procedures. Must be personable and maintain effective working relationships with colleagues, associates, and the general public. All work is performed under the guidance of the Supervisor of Elections.The ideal candidate will have an excellent work ethic, including consistent performance, reliability, and attendance. The desire and ability to work well in a fast-paced collaborative environment with a smile are essential to the position.
Education Training and Experience
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Education: Bachelor’s degree or equivalent experience.
Experience: 2+ years of experience in elections in a supervisory role. Proven organizational ability and strong attention to detail. Proficiency with Microsoft Office (MSWord, PowerPoint, Excel, Publisher, Outlook, etc.). Must be able to drive a vehicle. -
Board of Elections Training SpecialistEmployer: Wake County Board of ElectionsLocation: Raleigh, NCCategory: Training
Are you looking to get involved in your community? Do you want to make a difference? Are you passionate about learning? If so, get ready to roll up your sleeves and become part of something bigger! The Wake County Board of Elections is currently seeking an experienced Instructional Designer/Training Specialist to join our dynamic and driven Training Team. The ideal candidate will be a strong communicator who thrives in a fast paced, ever changing work environment. They will have a clear understanding of the commonly accepted instructional design models, what it takes to be a behind the scenes designer, have a strong visual sense and excellent project management skills.
What will you do as a Board of Elections Training Specialist?
- Develop training materials, including classroom presentations, manuals, workbooks, training videos and online training modules to facilitate comprehensive training for Early Voting and Election Day Officials
- Review, evaluate and modify existing and proposed programs and recommend changes
- Create schedules, design layouts for training facilities and adjust room layouts as necessary between in-person classes
- Train and manage instructors and assistants for in-person training classes
- Serve as instructor for some online webinars and in-person classes
- Collaborate with team members to gain knowledge of work processes, identify training needs and establish plans to address the needs through training solutions
- Identify innovative training tools and methods to enhance the training program
- Monitor and assess election law changes and incorporate the changes into polling place procedures
- Develop and design election forms, precinct official website, newsletters, assessments and other communications
- Develop high level design documents, storyboards, audio narration scripts, status reporting, QA and testing plans
- Assists with Early Voting site setups and call center support
- Assists with Election Day call center support and post-election processes
- Portfolios will be required by all applicants who are selected to move forward in the recruitment process
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Communications DirectorEmployer: Nonprofit VoteLocation: RemoteCategory: Director
Are you a seasoned communications professional concerned about the state of our democracy? Do you believe in the power of nonprofits and nonpartisan voter engagement? If so, we have an opportunity to put your skills to work in a mission-driven environment to foster a more engaged and inclusive democracy. Nonprofit VOTE equips our nation’s nonprofits with nonpartisan tools and resources to help the communities they serve participate in voting and democracy. In doing so, we seek to close participation gaps among populations underrepresented in the political process. Additionally, Nonprofit VOTE manages the collaborative work of National Voter Registration Day, a single day of coordinated field, technology, and media strategies to raise awareness of voter registration opportunities and help hundreds of thousands of Americans register to vote. Working within a small, collaborative, and flexible team, your role as Communications Director will be to lead the communications of both Nonprofit VOTE and National Voter Registration Day. Our communications seek to weave a narrative around successful voter engagement efforts, highlighting key partners and traditionally underrepresented communities, while distributing practical advice and tools on how nonprofits can more effectively engage their communities.
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Early Voting CoordinatorEmployer: Wake County Board of ElectionsLocation: Raleigh, NCCategory: Coordinator
Are you looking to be more involved in your community? Are you ready to be a part of democracy in the making? If so, get ready to roll up your sleeves and become a part of history! Wake County Board of Elections is currently seeking an Early Voting Coordinator to join our dynamic and talented Early Voting Team. The Early Voting Coordinator plays a critical role in the management and logistical planning of Early Voting. This includes communicating, scheduling election service vendors and managing voting site support operations to include the physically demanding work of setting up Early Voting sites. The ideal candidate for this position will have experience in event planning, crisis management best practices, and enjoy a fast paced work environment.
What will you do as an Early Voting Coordinator?
- Plan and organize all Early Voting operations
- Assist with development of Early Voting expansion budget items and analyze budget impacts of new election laws and state directives and incorporate the changes into Early Voting site procedures
- Work with Town Clerks, Municipal Administrators, Facility Directors, Special Event Coordinators and Superintendents to secure use of facilities for Early Voting
- Manage Early Voting facilities, including scheduling, communication, support, logistics, database management and site setups
- Develop Early Voting ballot order and determine the distribution of ballots each Early Voting facility will receive
- Update and maintain the Early Voting blog and Early Voting page of the Wake County Board of Elections website
- Manage the Early Voting support Help Line
- Post-election reconciliation duties to include provisional management, presentations to the Board and assisting with record retention
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Election Review SpecialistEmployer: Washington Secretary of State's OfficeLocation: Olathe, WACategory: Specialist
This Program Specialist 4 reports to the Certification and Training Program Manager and is responsible for overseeing the County Review Program which reviews the policies and procedures of Washington County Election Departments roughly every 5 years for compliance with state and federal election law. This collaborative process is intended to support local election officials, share best practices and is one of the reasons Washington State Election Administration is ranked highest in the nation. Salary: $57,324 – $77,028.
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Election Technician - Voter ServicesEmployer: Jefferson CountyLocation: Golden, COCategory: Technician
The Elections Technician is responsible for supporting the operations and functions of Jefferson County’s elections. As the front office representative, the Elections Technician acts as the first line of communication between the Elections Division and the public. The Elections Technician performs a variety of general office support and exceptional customer service by telephone, email, and in-person and works to process incoming and outgoing voter correspondence, account for deliveries, manage inventory, order supplies, and provide general clerical support. The Elections Technician also assists office visitors with questions about registering to vote, curing their ballot, and becoming a confidential voter. This position administers processes and procedures for election programs including data entry for voter registrations. During election periods, this role issues absentee ballots, follows election security and chain-of-custody protocols, and welcomes visitors, election watchers, and election workers. This position also oversees and manages the work of temporary election workers performing activities in support of the election.
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Elections TechnicianEmployer: Jefferson CountyLocation: Golden, COCategory:
Take your love of elections administration to the foothills of the Rocky Mountains!
Under the direction of an Elections Manger, the Elections Technician is responsible for the administration of multiple duties that support the operations of the Clerk and Recorder’s Elections Division. The position administers processes for elections programs that will include data entry for voter registrations, customer service (via phone, email, and in-person), and day-to-day office administration. During election periods, manages the day-to-day operations of our Mail Ballot processing center; this includes Signature Verification & Challenge Team processing, Military & Overseas voters ballot processing, Ballot Removal, Duplication processing and Health Care Facilities visits. Oversees and manages the work of temporary election workers performing activities in support of the election.Target Hiring Range: $21.50 – $26.79 USD Hourly
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General Registrar/Director of Elections - City of Lexington, VAEmployer: City of LexingtonLocation: Lexington, VACategory: Registrar
The City of Lexington, VA is seeking a qualified individual to serve as General Registrar/Director of Elections. Lexington is a city of approx. 7,300 and is home to the Virginia Military Institute and Washington & Lee University. Located at the foot of the Blue Ridge Mountains, Lexington boasts an array of dining, arts, historical and entertainment options. The region offers affordable housing opportunities, as well.
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Ohio Secretary of State Elections DirectorEmployer: Ohio Secretary of StateLocation: Columbus, OHCategory: Director
The Ohio Secretary of State Elections Division is recruiting for a Director of the Elections Division. The Director of the Elections Division (often called the Elections Director) oversees a team responsible for one of the Office’s two main functions: the oversight of local, state, and federal elections. The director serves as the Office’s primary liaison to Ohio’s 88 county boards of elections and, under the general direction of the Chief of Staff, leads the strategic planning and daily management of the division, including the following duties:
• Supervises division employees, including the enforcement of workplace policies, periodic review of performance, and recommendations for compensation and promotion
• Oversees the issuance of advisories and directives that inform boards of changes to state election laws and sets uniform standards and policies by which elections are conducted
• Develops and executes a detailed plan to manage the division’s work product in support of all timelines and deadlines associated with the annual elections calendar
• Helps to develop and administer the division’s operational budget to ensure adequate levels of statewide support for the Office’s objectives
• Provides daily support to boards of elections, including troubleshooting and training, as well as assistance as needed with administrative functions such as voting operations, poll worker recruitment, records processing and retention, post-election auditing, budgeting, legal compliance, and all other expectations established in the Secretary of State’s Election Official Manual
• Reviews feedback from the Office’s regional operations teams and provides follow-up and support as needed
• Determines the forms of ballots, poll books, voter instruction notices, and other forms relevant to the administration of elections
• Oversees the collection, organization and review of statewide initiative and referendum petitions
• Coordinates the meetings and direction of the Ohio Board of Voting Machine Examiners and the Ohio Ballot Board
• Assists in the development and implementation of election-related public policy
• Supports the Office’s legal staff in fulfilling public records requests, addressing litigation, and supporting law enforcement inquiries
• Frequently briefs the Secretary of State and Chief of Staff on all relevant developments impacting the administration of elections in Ohio
• Advises on vendor and consultant contracts
• Assists the Office’s Information Technology team with election data retention and analysis efforts, including maintenance of voter registration records, investigations of fraud and irregularities, and publication of election statistics
• Communicates with advocacy groups and election officials seeking guidance on the Office’s directives, advisories, or strategic policy initiatives
• Represents the Secretary of State as needed in meetings, hearings, conferences, and other functions related to election administration
• Seeks opportunities to strengthen the influence and visibility of the Office with election officials, advocacy groups, and influencers
• Assists with the development of the Office’s communication content to intergovernmental contacts and third-party stakeholders
• Manages the logistical planning and execution of the Office’s statewide Election Night Reporting operation, which includes the collection, tracking, tabulation, and reporting of election data from boards of elections to an official website for public consumption
• Assists the Office’s legal staff in ensuring compliance with applicable rules, disclosures, and filings relating to lobbying and ethics laws
• Collaborates with the Office’s External Affairs, Business Services, and Public Integrity divisions to support their respective objectives, including the development of public voter awareness campaigns, informational publications, website content, and other communications content
• Otherwise supports the Secretary of State and the Office of the Secretary of State in complying with all statutory obligations set forth under Ohio Revised Code Section 3501.05, “Election duties of secretary of state.”Salary $125,000 – $140,000
SUBMIT RESUMES AND SALARY REQUIREMENTS TO:
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mluers@ohiosos.gov -
Program OfficerEmployer: Election Trust InitiativeLocation: Washington, DCCategory: Program Officer
The Election Trust Initiative, LLC is a non-partisan grant-making organization providing support to nonpartisan research, resources, and organizations that help election officials strengthen election administration. Launched in 2023, the Initiative’s founding partners are the Pew Charitable Trusts, the William and Flora Hewlett Foundation, and the Klarman Family Foundation. Election Trust Initiative operates as a subsidiary of the Pew Charitable Trusts, a section 501(c)(3) public charity.
The program officer is part of a small project team that works to advance evidence-based and nonpartisan solutions that improve the accessibility, integrity, and trustworthiness of the U.S. election administration system. This position will work with the team and our partners to develop strategies to strengthen the field of election administration, identify and vet grantees, provide business planning and capacity building support to key organizations in the field, develop metrics to assess and monitor the portfolio’s progress in attaining its objectives, and coordinate strategies with allied philanthropic partners also investing in the elections sector. This work will involve building relationships with elections officials, researchers, policymakers, non-profit organizations, donors, and other key stakeholders.
The position is based in Washington, D.C., though remote candidates will be considered, and it is eligible for up to 60% telework if working from the DC office. The position will report to the executive director of the Election Trust Initiative.
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Systems Integration Specialist (Operations & Policy Analyst 3)Employer: Oregon Secretary of StateLocation: Salem, ORCategory: Specialist
WHAT YOU WILL DO:
In this position you will serve as the system integration expert and ensure that the new Oregon voter registration system (Oregon Votes) properly interacts with hardware and software systems used by the Agency and counties.This is accomplished in part by, but not limited to:
Integration:
Facilitating mail sorter and scanner set up and integration with counties, including working with vendors and determining common data formats.Ensuring key systems (such as mail sorters and scanners) are compatible with Oregon Votes system. Complete system testing and configuration to ensure smooth integration.
Acting as liaison connecting vendors with Oregon Votes team and counties for key hardware/software products which interact with the Oregon Votes System. These systems include mail sorters, scanners, label printers, and other devices typically owned and operated by counties for elections purposes.
Working with stakeholders to develop requirements ensuring interoperability of systems with Oregon Votes and ensure clear stakeholder understanding of requirements.
Developing instructional materials to guide counties in using their systems in conjunction with Oregon Votes.
System Support:
Defining and validating parameters for the proper transfer of data between Oregon Votes and county-owned systems, such as mail sorters.Preparing and assisting Agency, counties, vendors and other entities to for the launch of Oregon Votes System by providing technical support for launch and deployment of system.
Researching, identifying, and recommending needs or requirements for county system interoperability and providing guidance.
Communicating proposed solutions to Secretary of State (SOS) Elections and working with IT staff and vendors to implement the solutions.
Researching and troubleshooting potential issues with counties and vendors.
Creating and maintaining troubleshooting documents, standard procedures, and knowledge database for county and state users.
Ensuring development needs for compatibility are completed, including existing and future components. Recommend system enhancements as needed.
Researching, creating, and recommending statewide policy for configuration of county owned systems to management, ensuring county systems are compatible with Oregon Votes Systems.
Working in partnership with counties, SOS Information Systems Division, and Elections management team to develop various policy configurations, depending on county needs and implement as needed.
Performing site visits to various counties to ensure system configuration is consistent and uniform across counties.
Developing and providing subject matter training and guidance statewide regarding the interaction of Oregon Votes and county-owned systems, such as mail sorters.
Set up and facilitate the set-up of public terminals for voter use across the state.
Troubleshooting and set up label printing and form printing.
Reporting:
Analyzing reports and data extractions from Oregon Votes system to ensure usability and compatibility with third-party systems.Recommending updates to report format and content as necessary.
Ensuring familiarity with data exports from Oregon Votes to county systems and the formatting of data sent from county systems for import into Oregon Votes.
Facilitating the adoption and use of standard reporting formats such as state and federal leading practices (e.g. NIST) and other common data formats, where available among stakeholders: SOS, counties, and third-party vendors.
Engaging with stakeholders to identify and develop requirements for additional reports in Oregon Voters as necessary based on user requirements and/or changes to regulatory needs.
Analysis and Policy Recommendation:
Reviewing proposed state and county changes to Oregon Votes and county systems, analyze impacts on resources, staff, and compatibility.Making recommendations about system, software, and other configurations to supervisor.
Implementing system changes from legislation by collaborating with counties, Division staff, and agency IT staff.
Recommending improvements to Elections Division Management on a regular basis by researching effectiveness of vendors, procedures, and policies.
Gathering feedback on a regular basis to determine best outcomes for elections system operations and presenting to Elections management.
For explicit duties, please request a copy of the position description from sarah.manring@sos.oregon.gov.
TO QUALIFY:
Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don’t meet every one of our desired qualifications listed.Your application must demonstrate education and/or experience in the following:
A Bachelor’s Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and four years professional-level evaluative, analytical, and planning work.
OR
Any combination of experience and education equivalent to seven years of experience that typically supports the knowledge and skills for the classification.
Driving is an essential function of this position. You must have a valid driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s).
As the most competitive candidate, your application will demonstrate the following requested skills and experience:
Implementing and troubleshooting of mail sorters or similar systems
Intermediate understanding of network topology
Creating or interpreting system diagrams, (UML or similar)
Common data formats such as JSON or XML
Basic/intermediate understanding of SQL and/or relational database structure
Facilitating implementation of Data transfer processesPreference may be given to applicants with elections experience.
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