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  • Administrative Services Manager
    Employer: Decatur County
    Location: Decatur, GA
    Category: Management

    Salary Range: $67,182 – $104,133

    Purpose of Classification:

    The purpose of this classification is to manage administrative functions within assigned Departments.

    Essential Functions:
    The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

    Supervises, directs, and evaluates assigned staff; develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.

    Organizes, prioritizes, and assigns work; prioritizes and schedules work activities in order to meet objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; provides progress and activity reports to management; and assists with the revision of procedure manuals as appropriate.

    Manages human resource and personnel functions; assists in developing and implements policies and procedures; advises departmental supervisors regarding human resource practices and issues; resolves and recommends solutions to human resources issues such as discipline, compliance, and workplace regulatory concerns; and manages related functions such as payroll processing, benefits and maintaining personnel files.

    Manages financial activities; monitors purchasing decisions; authorizes expenditures of departmental operational funds; assists in developing annual budget; makes recommendations; monitors expenditures against approved budget; and prepares and maintains related documentation.

    Manages department accounts payable and receivable functions; reviews and approves invoices; implements internal accounting controls; monitors billing and collection activities and customer accounts; reviews and approves cash receipts and related reports; ensures accurate record keeping of revenues; and maintains related documentation.

    Manages procurement activities; prepares procurement documents; manages, reviews and enforces awarded contracts; and ensures compliance with all procurement rules and regulations; and maintains all related documentation.

    Manages inventory management activities; implements and maintains automated inventory systems; ensures maintenance of computerized inventory; evaluates minimum/maximum levels of stock to generate appropriate turnover; monitors inventory levels to ensure adequate quantities; and manages annual physical inventory count.

    Manages information technology and phone systems; manages technology service and contract compliance; reviews and approves technology and phone system purchases; conducts training for new and experienced users; answers questions and provides information; troubleshoots problems; consults with vendors; and manages implementation of new and upgraded technology and phone systems as needed.

    Compiles and/or tracks various administrative and/or statistical data pertaining to departmental operations; performs basic research as needed; makes applicable calculations; analyzes trends; prepares or generates reports; and maintains records.

    Communicates with supervisor, other County departments and employees, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

    Minimum Qualifications:
    Bachelor’s degree in Public / Business, Administration, Finance, Accounting, Human Resources, or related field required; five years of progressively responsible experience in administrative services, human resources, accounting or related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

    Specific License or Certification Required:  Must possess and maintain a valid Georgia driver’s license.

    More Info
  • Communications and Project Consultant
    Employer: National Vote at Home Institue
    Category: Consultant

    National Vote at Home Institute (NVAHI) is a 501(c)(3) non-profit, nonpartisan organization dedicated to expanding the use of mailed-out ballots in local, state, and federal elections across America. Through our education, research, and advocacy efforts with state and local elections officials, policymakers, and partners, NVAHI works to expand this secure, convenient, and voter-supported method of voting and works to ensure state and local election officials have the tools, training, and support they need to conduct successful, transparent, accurate and secure mail ballot elections.NVAHI has launched an Election Official Hub to bring resources, training, advocacy, tools, and support to election officials across the nation as they work to make voting at home more efficient, accessible, equitable, accurate, and secure. The Election Official Hub will have two webinars a month, Wonk Wednesdays, on topics relevant to voting at home with information and resources specifically created for election officials. We will also have a resource section on our EO Hub that promotes the latest research, best practices, tools for implementation, and a communication tool kit.

    We seek a Communications and Project Consultant to provide consulting services to our Government Affairs Director in implementing and running our new hub. The ideal Consultant will have strong communications skills, knowledge of email marketing, and experience with managing webinars and researching resources for our election officials. This position routinely interacts with election officials, partners, research professionals/institutions, and vendors.

    This Consultant position is a contract position with NVAHI with consulting fees set between $5,000 and $6,000 a month. The anticipated duration of the contract is through March 31, 2023.

    The services performed by the Consultant will include implementing and operationalizing two webinars a month There will also be additional services related to research and outreach.

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  • Communications Specialist
    Employer: U.S. Election Assistance Commission
    Location: Washington, DC
    Category: Communications

    The employee and supervisor collaborate to develop the approach, timelines and general framework for projects and, within these parameters, the employee independently plans and carries out the work involved in developing, maintaining, and managing media communication, coordinating with others as appropriate, interpreting and applying policy, determining the content and format for media communication, and consulting with the supervisor on questionable content or issues.

    The Director of Communications assigns special projects and assignments, defining the nature of the assignment, objectives to be achieved, and resources available. The employee independently resolves most problems that arise, keeping the Director informed on unusual, sensitive or controversial matters. Completed work is reviewed for achievement of objectives and consistency with governing laws, regulations, policies, and the EAC strategic plan.

    Major Duties

    Creation of Communications Materials and Public Relations Support.
    Research, develop, write, and edit presentations, press releases, fact sheets, feature articles, letters, speeches, testimony, annual reports, opinion pieces, videos, and other public-facing communications materials that effectively communicate the agency’s goals to EAC stakeholders and a variety of public and internal audiences.
    Coordinate with the Director of Communications to disseminate daily news and social media reports to EAC staff and leadership.
    Work with the Director of Communications to procure and manage contracts and assist with the procurement of other Communications-related needs, i.e. photography, video, subscriptions, and other non-EAC services and goods.
    Work with the Director of Communications on virtual and in-person events planning and execution including agendas, briefing materials, promotional materials, preparation for staff, and event management.
    When assigned, accompanies EAC staff and leadership to public events and/or information gathering trips. Occasional travel required when deemed necessary.
    In consultation with the Director of Communications, plans and implements communications plans, events, media campaigns, press conferences, briefings, messaging and interviews.
    Participate in developing communications and media initiatives, planning and implementing of media events, and maintaining a proactive media strategy and content calendar for the Commission’s owned channels (social media, website, blogs, etc.).
    Provide background information to the media as required and drafts talking points for spokespersons ahead of interviews and presentations. Pending approval by the Director of Communications, speaks on record, at times with attribution.
    Develop and maintain productive working relationships with members of the media. Enlist the cooperation of media representatives in providing accurate information to the public that furthers the goals and objectives of the EAC.
    Serve as a backup when the Director of Communications is unavailable.
    Research various sources of pertinent information on election administration to ensure working knowledge of EAC activities and priorities, as well as a familiarity with outside election research, Congressional activities, and external election events. Help to evaluate information and determine its relevance and suitability for EAC communications.
    Attend staff briefings and policy discussions to gain knowledge of EAC activities to remain current on the latest developments of interest to the public, assist in preparing for and responding to media inquiries, and formulate recommendations regarding agency policies and programs.
    Performs other related duties, as assigned.
    Conditions of Employment
    Candidates must meet all qualifications prior to the closing date of this announcement.

    Candidates must be a US Citizen.

    This position is subject to a (1) year probationary period.

    Interpersonal Effectiveness: Skill in responding appropriately to a diversity of groups and individuals in a variety of challenging situations. Demonstrated ability to be tactful and to treat others with respect. Skill in developing networks, achieving cooperation, and collaborating with others when appropriate.
    Influencing/Negotiating: Skill in influencing others to accept and implement recommendations and in building consensus. Ability to effectively resolve significant or controversial issues.
    Written and Oral Communication: Demonstrated ability to clearly, succinctly and convincingly express facts and ideas both in writing and orally. Skill in listening and appropriately responding to the ideas, points of view, or concerns of others.
    External Awareness: Skill in identifying, analyzing, and keeping abreast of legislation, policies, political, and social trends that affect the EAC and assess the impact to the agency’s mission.
    Understanding of PowerPoint and other software platforms used for EAC communications resources.
    Ability to navigate media management software and disseminate information using this portal.
    Ability to do basic graphic design and video editing.
    Knowledge of the principles, practices, methods and techniques of written and oral communications. Skill in applying such knowledge to perform assignments involving public information, internal information, and community relations activities for internal and external audiences; develop written information materials for dissemination through a variety of media; determine and effectively use the most appropriate means for transmitting information and evaluate the effectiveness of the plans developed to communicate with targeted audiences.
    Skill and knowledge to develop innovative written communication materials such as news releases, feature stories, fact sheets, presentations, etc., and other products that effectively transmit information about EAC’s programs and activities.
    Ability to speak to agency priorities and successes, and respond to criticism in a professional manner.
    Knowledge of information gathering and analysis techniques to gather, analyze, summarize, and report on election-related data.

    More Info
  • County Clerk
    Employer: Lane County
    Location: Eugene, OR
    Category: Executive

    First Review Date of Applications: May 9, 2022
    Interviews Scheduled for Week of: May 10th

    For more information about Lane County Administration & Elections:
    Lane County Clerk
    Lane County is seeking a proven leader with experience in elections and real property records. The County Clerk leads a dedicated team that performs their work with accuracy and integrity. The successful candidate is someone who demonstrates a passion to serve the community, high level of attention to detail, and strong communication skills while interacting with the public, elected officials, and outside agencies.

    The County Clerk is responsible for planning, organizing, and conducting all regular and special elections, voter registration, property tax appeals, permanent real property records, marriage licensing, domestic partnership registrations, and archived records management while ensuring compliance with all applicable Federal, State, and Local laws. Additional duties include preparing, reviewing and analyzing data, working with a staff of 14 full-time employees, budget and financial management, and managing technology solutions that support County Clerk operations.

    The County Clerk will administer all federal, state, and local laws as they apply to conducting elections, processing voter registration, recording land documents, and issuing marriage licenses, while maintaining the highest degree of integrity and accuracy, and providing exceptional customer service.
    Lane County Elections

    Schedule: Monday – Friday; 8:00am – 5:00pm. Evening and weekend hours as needed.

    *This is a non-represented position*

    Bachelor’s Degree in a related field such as: civics & government, public or business administration, PPPM, non-profit management, etc.

    Five years of progressively responsible experience related to area assigned: public elections, managing vote by mail elections, including supervisory experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

    Special Requirements:
    Experience organizing, directing, and implementing comprehensive programs.
    Planning and organizing large-scale election activities.
    Gathering and analyzing data to prepare narrative and statistical reports and information.
    Being politically astute and diplomatic with the ability to communicate with a wide variety of constituencies in a clear, concise, and credible manner.
    Ability to think clearly and effectively under pressure.

    This position is subject to a full criminal offender information record check. If fingerprinting is required, the fee is paid for by the successful candidate and the expense is non-reimbursable.

    In accordance with county policy, the incumbent of this position is required to be fully vaccinated against COVID-19, or have an approved medical or religious exception, prior to starting work

    Equal Employment Opportunity
    Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

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  • Director - Elections
    Employer: Yavapai County
    Location: Prescott, AZ
    Category: Director

    The Elections Director works under the direction of the County Board of Supervisors and in coordination with the Elected County Recorder. The Elections Director performs professional, managerial, and administrative work for the all Federal, State, County and Jurisdictional elections and carries out all duties or responsibilities as assigned by Federal and State law and the Arizona Elections Procedures Manual.

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    Employer: Dallas County
    Location: Dallas, TX
    Category: Management

    Brief Description
    Manages the lifecycle of election hardware by developing and maintaining processes, policies, systems and measurements. Manages the election hardware inventory; ensures quality control by assigning and deploying equipment; recommends, implements, and utilizes automation and tools to monitor and report on inventory; records and manages licenses, service agreements, and warranties for election hardware and related software/firmware; reviews, analyzes, and evaluates election hardware operations.

    Detailed Description
    Establishes and maintains an inventory of election related assets to include but not limited to ballot marking devices, ballot counters, electronic poll books, mobile networking equipment, computers/laptops, mobile devices, tablets, and related software and peripherals. Plans, monitors, and enforces the usage, tracking, and health of election hardware and software. Plans, monitors, and enforces configuration of election hardware to include installed software, security configuration, and election specific programming/configurations. Provides regular reports and analysis on asset usage and related costs. Documents and provides guidance and training on the usage, tracking, and maintenance of election hardware and related peripherals and software in coordination with vendors and election staff. Manages, trains and guides the work of staff in preparing, deploying, and supporting election hardware. Performs other duties as assigned.

    Minimum Salary: 5094.59
    Maximum Salary: 6355.07
    Currency: US Dollar (USD)

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  • Election Security Intelligence Analyst
    Employer: Illinois State Board of Elections
    Location: Sangamon County, IL
    Category: Analyst

    This position is eligible for participation in our Telework program (up to 2 remote days per week) and tuition reimbursement program (100% of tuition costs covered). You will also be able to enroll into the State of Illinois Group Insurance Program, which includes various highly competitive and low cost coverage options for health, dental, vision, and life insurance. The compensation package includes your salary, annual cost of living adjustments (COLAs), and performance based bonuses. Lastly, this position offers a competitive time off package, including: 12 paid sick days per calendar year (accrual basis); a minimum of 10 paid vacation days per calendar year (accrual basis); 3 personal days per calendar year; and 12 paid state holidays per calendar year.

    The SBE welcomes all and promotes workplace diversity. It is our individual traits, character, and experiences that make each of us special and unique. Utilizing those unique backgrounds in a collaborative nature allows for our diverse team to thrive. There is no place for discrimination based on race, religion, culture, sexual identity or orientation, age, or disability at the State Board of Elections.

    Under administrative direction, serves as a team member identifying computer system vulnerabilities in partnership with the Illinois State Board of Elections and Department of Innovation and Technology for local election authorities and other state election partners. Identifies vulnerabilities and provides technical analysis and remediation recommendations for those affected computer systems, including forensic analysis for investigations, monitoring and reporting. Provides technical support to the Cyber Security Information Sharing Program Manager and Cyber Navigator Program Manager of the Illinois State Board of Elections Cyber Navigator Program in coordination with the Department of Innovation and Technology Security Operations Center. Develops and recommends measures to safeguard systems before and after they are compromised. Conducts monthly Tech Talks on election security and relevant cyber threats for local election authorities and their IT and security staff. Develop annual cyber security training for local election authorities. Develops publications, guides, and other election security related resources for statewide distribution. Participates in the development of incident response plans, continuity of operation plans, and tabletop exercise training. Serves on-call for emergency situations and Election Day. Travel to attend training sessions, conferences, meetings, etc. is required.

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  • Elections Services Manager
    Employer: Contra Costa County
    Location: Martinez, CA
    Category: Management

    Why join Contra Costa County Elections?

    Contra Costa County has more than 700,000 registered voters and a population of 1.1 million. Located in the San Francisco Bay Area, Contra Costa County offers a great salary and benefits in addition to a collaborative and fast-paced work environment.

    Our office is vital to our democracy and our community, and we love to help our residents. Our leadership values employee development and engagement, promotes open and transparent communication, prepares us to be a high-performing organization, and recognizes the contributions of others. We connect with the community, listen to them, and provide a critical service that people rely on.

    The incumbent will report directly to the Assistant Registrar, work in collaboration with the Clerk-Recorder-Registrar and executive management team, and interact with leaders in other county departments, state officials, and vendors to carry out essential functions.

    We are looking for someone who is:

    A self-starter. You need to see the overall picture and be able to plan, organize, and prioritize tasks using tact, initiative, prudence, and independent judgment.
    A team player. You will be expected to bring balance to the team, foster trust, and instill confidence in your direct reports and the department as a whole.
    Customer Focused. You should provide a high level of customer service and strive to improve the voter’s experience and services to County residents.
    Accountable. You should take responsibility for your own work and the work of your division, assuring projects are completed within established timelines.
    Flexible. You will need to work well under pressure and be adaptable to changing priorities while balancing multiple projects. At times, this can be a high-stress job and the successful candidate must be able to cope and respond appropriately.
    A collaborative leader. You will collaborate with multiple units that have interconnected work products to help achieve division goals and should be willing to step in and help other units when needed.
    Knowledgeable. You should be experienced in election law, the election process, procedures, timelines, and administration.

    What you will typically be responsible for:

    Oversight, coordination, and direction of supervisory, permanent, temporary staff, and groups of volunteers.
    Setting priorities and goals for work units, creating detailed plans for appropriate staffing, monitoring the progress of multiple overlapping and competing projects, and assuring projects are completed within timelines.
    Participating in joint election planning, research, and decision-making activities to accomplish a common goal.
    Providing a high level of customer service by effectively dealing with the public, vendors, contractors, voters, and County staff, including conflict resolution.
    Ensuring the division and staff operate at the highest levels of transparency, accuracy, and integrity.
    Encouraging and facilitating professional growth among staff members.
    Leading by example and being a model of behavior for staff.
    Identifying and recommending changes in policy to create efficiencies and improve the effectiveness of processes and procedures.

    A few reasons you might love this job:

    Make a difference in our residents’ lives! Serve your community through public service and be a part of providing a critical piece of our democracy.
    Be a leader of a highly respected, dynamic Elections team.
    Help your staff develop and watch your team grow!
    It will never be boring! There will be opportunities for personal and professional growth and development and different projects to accomplish.

    A few challenges you might face in this job:

    Election deadlines are set by law and code and are not flexible; our office runs on mandated deadlines that must be met.
    During busy Election cycles, all staff are expected to work overtime, including evenings, weekends, and holidays, if needed. Managers may need to work overtime at any time and are offered additional Administrative Leave hours in lieu of overtime pay.
    Reevaluating and readjusting planning expectations, as changing circumstances present themselves is critical.
    There may be a necessity to step in and perform duties of subordinate staff in order to meet timelines and prevent delays to other units.

    Competencies Required:

    Coaching & Developing Others: Supporting others in stretching and expanding their capabilities (encourage and foster success and teamwork)
    Assessing Talent: Identifying performance capabilities and potential of others
    Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
    Displaying Ownership & Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results (organization goals and driving others to achieve them)
    Delegating: Sharing responsibility, authority, and accountability
    Innovative Problem Solving: Identifying and analyzing problems in order to propose new ways to do business
    Professional & Technical Expertise: Applying technical subject matter to the job
    Leadership: Guiding and encouraging others to accomplish a common goal
    Managing Performance: Ensuring superior individual and group performance
    Informing: Proactively obtaining and sharing information (open to receiving and sharing information, does not withhold information from the team, communicates the ‘why’ behind these assignments)
    Leveraging Technology: Applying technology for improvements in organizational efficiency and effectiveness
    Driving Results: Demonstrating concern for achieving or surpassing results against an internal standard of excellence
    Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity
    Business Process Analysis: Defining, assessing, and improving operational processes and workflow (open to identifying new ways to do things, adaptable to change)
    Critical Thinking: Analytically and logically evaluating information, propositions, and claims

    To read the complete job description, please visit the website,

    The eligible list established from this recruitment may be used to fill future openings for up to six (6) months.

    License Required: Possession of a valid California Motor Vehicle Operator’s License. Out of state Motor Vehicle Operator’s license will be accepted during the application process.

    Education: Possession of a Bachelor’s Degree from an accredited college or university with a major in business, public administration, or a closely related field.

    Experience: Three (3) years of full-time, (or the equivalent of full-time), experience performing administrative, budgetary, and personnel, duties; two (2) years must have been performing duties related to elections and at least one (1) year must have been in a supervisory capacity.

    Substitution for Experience: A Master’s degree in business, public administration, or closely related field may substitute for one (1) year of the required experience.

    Substitution for Education: Possession of the California Professional Election Administrator Credential Program (CalPEAC) credential administered by the California Association of Clerks and Election Officials (CACEO); OR possession of the Certified Elections/Registration Administrator Certification (CERA) certification from the National Elections Center may be substituted for one (1) year of the required education.

    Additional qualifying experience of the type described above may be substituted for the required education on a year for year basis, up to a maximum of two (2) years.

    No substitution is allowed for the required supervisory experience.

    Desirable Qualifications:

    Experience with vendor relations, including contract negotiation, accounts payable, and ongoing vendor performance tracking.
    Exceptional communication and presentation skills, experience developing and giving presentations.
    Experience developing and tracking legislation related to the conduct and administration of elections.
    Experience managing intricate projects with multiple steps and stakeholders.
    Experience developing and managing budgets and financial data reporting.

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  • Elections Specialist - Clerk and Recorder
    Employer: Mesa County
    Location: Grand Junction, CO
    Category: Specialist

    As an employee in the Election Division, duties focus on a variety of work related to elections office goals, including voter registration applications, additions, changes, cancellations, and party affiliation in voter registrations. Workload, focused within the election office during an election cycle, including working with other staff to complete voter registration data entry, processing voters, and assisting the voting process of the ACP program and military/overseas voters, operation and maintenance of the election equipment, maintenance of the Address Library, voter cancelations using SCORE, and bulk print mailings. Other duties may include coordinating and organization of supplies for office and polling location in preparation for an election. Assist with election judge recruitment, assisting with scheduling and judge training. Performs daily data entry of voter registration forms, as needed.
    Overall, working as a team, individuals will gravitate towards and excel at certain tasks but every team member should have a solid understanding of all the tasks, which ensures redundancy and collaboration.

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  • Executive Support Assistant
    Employer: Decatur County
    Location: Decatur, GA
    Category: Assistant

    Salary Range: $50,119 – $77,684

    Purpose of Classification:

    The purpose of this classification is to provide administrative support to a County Executive characterized by the highest degree of interaction with various officials and dignitaries, and wherein client relations are more sensitive and considered critical to the operations of the organization at the highest executive level of County government.

    Essential Functions:
    The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

    Provides executive/administrative support to the Chief Executive Officer, Chief Operating Officer, and/or other executive official as assigned;relieves executive staff of routine administrative tasks; screens calls, mail, and e-mail messages and initiates appropriate action/response; composes, types, edits, or proofreads correspondence on behalf of executives; records and/or transcribes dictation; keeps executives informed of significant matters, messages, documentation, or other information; conducts special projects as needed; and maintains confidentiality of departmental documentation and issues.

    Serves as liaison between the assigned department and other departments/divisions, staff members, City officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information; interacts with various officials and dignitaries involving sensitive client relations; conveys information among division/department personnel; and circulates documentation to appropriate departments.

    Conducts advanced research on behalf of the executive to aide in matters under consideration; utilizes department files, court/legal records, database records, electronic data sources, hardcopy materials, Internet sites, or other sources as needed; compiles and/or monitors various administrative and statistical data pertaining to County operations; researches information pertinent to task or project; analyzes data and identifies trends; writes, prepares, formats, or otherwise generates reports, presentations, white papers, and other documents; makes recommendations for changes in administrative policies and procedures to improve operations, provide more responsive service, and/or optimize the use of resources; and develops recommendations for changes in departmental policies and procedures; and provides technical assistance and information to management to aid decision making.

    Provides direction, training, guidance and assistance to employees; coordinates projects and daily work activities; organizes, prioritizes, and assigns work; and monitors status of work, inspects completed work, and troubleshoots problem situations.

    Coordinates and assists with processing of a variety of documentation associated with department operations within designated timeframes and per established procedures; receives, reviews, records, types, and/or distributes documentation; enters data into computer systems; logs, tracks, or maintains records regarding department activities; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.

    Provides administrative support and coordination for various meetings at the executive management level; prepares meeting agenda documents; coordinates meeting facilities, equipment, and refreshments; prepares and distributes agendas, meeting notices, meeting packets, and related documentation; records and/or transcribes meeting minutes; distributes meeting minutes to departments and other individuals; labels and indexes tapes of meetings; researches previous meeting minutes as needed; prepares monthly time sheets for board members; coordinates arrangements for board training activities; and maintains board records.

    Maintains calendar/schedule of activities for the executive official and senior staff; schedules and confirms appointments, meetings, interviews, conferences, training activities, or other activities; and updates calendar on a regular basis and notifies parties involved of changes.

    Coordinates arrangements for various meetings; notifies participants of scheduled meetings; prepares meeting notices, agendas, and meeting packets; coordinates room reservations, setup, refreshments, and equipment required for meetings; attends meetings; records and/or transcribes meeting minutes; distributes documentation; and maintains records.

    Coordinates travel arrangements, accommodations, conference registrations, or other travel-related plans for executives or other staff.

    Maintains file system of various files/records for the department/division; prepares and sets up files; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files; and shreds/destroys confidential or obsolete documents in compliance with applicable retention schedules.

    Monitors inventory of department/division supplies and forms; ensures availability of adequate materials to conduct work activities; initiates requests/orders for new or replacement supplies; obtains/issues purchase orders; and enters purchase order data into computer.

    Types, composes, transcribes, prepares, or completes various forms, reports, correspondence, lists, charts, performance evaluations, purchase requisitions, purchase orders, statistical reports, meeting notices, agendas, meeting minutes, notices, proclamations, resolutions, legal documents, or other documents.

    Minimum Qualifications:

    Associate degree in Office Systems Technology or Office Administration required, Bachelor’s degree preferred; five years of progressively responsible experience that includes secretarial work at an executive/senior level, office administration, customer service, or records management (experience in a public sector is preferred); or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

    Specific License or Certification Required:  May require possession and maintenance of valid State of Georgia Notary Public certification.

    Preferred qualifications: Experience communicating with a Board of Registration & Elections, or similar Board, in a formal, public meeting setting.

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  • In-Person Voting Program Analyst
    Employer: North Carolina State Board of Elections
    Location: Raleigh, NC
    Category: Analyst

    The In-Person Voting Program Analyst has extensive knowledge of election administration and performs detailed analysis, planning and preparation for conducting in-person voting in all 100 North Carolina counties in compliance with NC General Statute 163 and the North Carolina Administrative Code. In-person voting includes one-stop early voting and Election Day processes for all primaries, second primaries, recounts, runoffs, special elections and general elections. In-person voting programs include but are not limited to assessment and adoption of county early voting implementation plans, accessibility to and voting inside the polling place, curbside voting, provisional voting, precinct officials, observers, and electioneering. This position will work closely with agency legal counsel, the project management section, the document and curriculum section, and other SBE and CBE stakeholders to review election law and make necessary recommendations in one-stop early voting plans, precinct and voting location changes, election processes, procedures, and any information systems pertaining to in-person voting. This position serves as the subject matter expert for the software modules used to support in-person voting and will work with software support to review software functionality for use in the county offices and software development on enhancements and new module development. Additional information systems directly related to this position include electronic pollbooks and VBT scanner systems used during in-person voting.

    This position provides in-person voting administration, which includes statute and process clarification and materials creation and review. The work involves keeping informed of all laws, rules and regulations in North Carolina that apply to in-person voting, communicating these to the county boards of elections and providing the necessary materials, training and supervision needed to conduct successful elections in North Carolina. Responsibilities also include working with other program specialists, a program assistant, and occasionally seasonal temporary employees in an effort to carry out program standards and objectives. The employee will work with all federal, state and local agencies to assure that all compliance standards are met and in-person voting reports and surveys are completed. The employee will work as the ADA Coordinator for the agency in order to assure compliance with accessibility standards in all North Carolina voting locations.

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  • Information Services Specialist
    Employer: Illinois State Board of Elections
    Location: Springfield, IL
    Category: Specialist

    Under the general supervision of the Chief Information Officer and Deputy Chief Information Officer and the day-to-day supervision of the Information Services Team Leads, independently and as a project team member, develops, maintains, and enhances the State Board of Elections’ Information Systems. Establishes application development task schedules, testing plans and implementation schedules; Performs technical analysis, design, and programming according to SBE standards; Coordinates development, testing and implementation with end-users, technical consultants and IT Staff according to SBE standards. Consults with end-users to determine application goals, requirements, cost, architecture, and impact to existing systems; Provides Level 1 technical support for Agency end-users as well as end-users of other agency-developed systems. Through continuing self-study and/or formal coursework, acquires knowledge of advanced information systems concepts and techniques, productivity tools, election law, and Board policy as they affect Board Information Systems. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

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  • Information Technology Security Analyst
    Employer: Illinois State Board of Elections
    Location: Sangamon County, IL
    Category: Analyst

    The IT Security Analyst reports directly to the Manager of Cyber Operations and Infrastructure. Supports the administration, implementation, review, and improvement of endpoint, network, hardware, application, and data security practices.

    Implements, supports and monitors the agency’s information security applications, including email security, web security, endpoint security software, firewalls, intrusion prevention applications, data loss prevention, etc. Monitors system dashboards and logs for threat indicators. Analyzes data and performs necessary incident response procedures. Conducts network, system and application vulnerability assessments.

    Analyzes agency threat surface and makes recommendations to management to harden agency systems. Evaluates agency processes and implements and/or makes recommendations to enhance security. Reviews information received concerning threat events from end users, supervisory personnel, other federal, state, county and local agencies and governmental entities involved in the exchange of data with the State Board of Elections (SBE), external entities such as the Multi-State Information Sharing and Analysis Center (MS-ISAC), Elections Infrastructure Information Sharing and Analysis Center (EI-ISAC), trusted cybersecurity vendors, law enforcement agencies, and public information sources.

    Consults with SBE staff on security issues. Provides a high level of customer service to agency staff, state, county, and local election officials. Ensures service desk queues and incidents are handled in an appropriate and timely manner.

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  • Senior Software Engineer
    Employer: Ballotpedia
    Category: Engineering

    Ballotpedia seeks a full-time, 100% remote Senior Software Engineer to join its Tech team.

    Our Senior Software Engineer will provide technical leadership to a group of web developers and data engineers and will be able to advise on best practices, champion code quality, assist in the professional development of team members, and scope out new opportunities for the organization. At a high level, you will develop a holistic view of Ballotpedia’s architecture, infrastructure and software design and develop the ability to guide the team accordingly.

    Reporting to the Director of Technology Operations and in collaboration with organization leadership, you will help define requirements and inform priorities around software development at the organization across many products. As a Senior Software Engineer, you will also implement these software solutions and contribute your own code to further Ballotpedia’s mission of making high-quality political data and unbiased encyclopedic content available to the American public.

    This is a full-stack role that may include various aspects of development, design, programming, architecture, testing, and tooling. This role also includes higher-level decision-making related to technology used at the company, as well as leadership of the other web developers.

    As Senior Software Engineer, you will:

    -Scope out new opportunities, identify and research new technologies and develop proposals
    -Advise and mentor a small team of web developers on the implementation of new projects and solutions
    -Conduct code reviews and champion software quality at the organization
    -Maintain, update and troubleshoot existing products
    -Provide technical consulting across the company
    -Contribute to a variety of software products at Ballotpedia, such as:
    -Data ingestion pipelines
    -Staff tools and workflows
    -Apps (mobile and web)
    -On-site components and customized widgets
    -Third-party integrations
    -Review and debug code
    -Collaborate with internal teams and vendors to fix and improve products
    -Document development phases and monitor systems
    -Ensure software is up-to-date with latest technologies

    Skills and Qualifications
    An ideal Senior Software Engineer will have:

    -A minimum of 6 years of proven real-world experience in software development, including multiple years in Lead/Architect/Designer-type roles
    -Multiple examples of software applications in which you were the primary architect
    -A demonstrated passion for voter education and engagement and a willingness to work hard to support the mission of Ballotpedia
    -Humility, seeking to improve the work of the rest of the staff, and approaching projects as a team member
    -An unending appetite for learning and mastering new technology
    -Familiarity with and mastery of core programming languages and frameworks, such as: SQL, PHP, Node, HTML, CSS, Javascript, Git
    -Experience with Amazon Web Services (AWS)
    -Experience maintaining uptime on high-traffic applications or websites (millions of concurrent users) and making infrastructure decisions

    The Senior Software Engineer will work remotely from their home location. All Ballotpedia staff work remotely. To join Ballotpedia, you must have a computer with Internet access.

    Ballotpedia has a flexible work environment, BP Flex, in which every employee enjoys unlimited vacation and flexibility in scheduling. Each employee will be oriented to the principles of Ballotpedia’s flexible environment during new employee training.

    The pay range for the Senior Software Engineer is $100,000-$120,000/year commensurate with experience.

    In addition to salary, Ballotpedia offers an annual benefits stipend equivalent to $7,000 that is paid out in equal increments in each paycheck once an employee becomes benefits eligible. The stipend may be used to pay for a full benefits package, including health, vision, and dental insurance; retirement accounts; and more. If benefits are not elected, the stipend is taxed as regular income and added to salary.

    To Apply

    Please attach the following in PDF format:
    -cover letter detailing your interest in Ballotpedia’s mission, this position and your salary expectations

    Please ensure that either your résumé or your cover letter include your current address.

    More Info
  • Web Developer
    Employer: Ballotpedia
    Category: Web Development

    Ballotpedia is seeking a full-time, senior full-stack Web Developer to join our organization. This is a remote position.

    Ballotpedia’s Tech team supports the rest of the staff in making high-quality political data and unbiased encyclopedic content available to the American public by improving many aspects of Ballotpedia’s web presence and the behind-the-scenes tools used by staff. This is a full-stack role that may include various aspects of engineering, development, design, programming, architecture, testing, and tooling.

    We are looking for someone with at least two years of career experience in full-stack web development who can demonstrate abilities across the stack.

    As a Web Developer, you will:
    -Work on various types of improvements for Ballotpedia’s main products or areas of the Tech team’s oversight:
    -MediaWiki site
    -Database editing interfaces
    -Single-function staff tools
    -Sample ballot lookup apps
    -Widgets for editorial coverage
    -Mobile app support
    -Integrations with third-party applications for payment processing, ads, marketing, etc.
    -Manage site reliability and cloud infrastructure
    -Perform software maintenance, troubleshooting and write documentation
    -Collaborate with the team
    -Design new software solutions
    -Strive for continued education about new technology

    Qualifications and Characteristics
    A Web Developer must:
    -Have at least two years of career experience in web development
    -Be dedicated and willing to work hard to support the mission of Ballotpedia
    -Be humble, seeking to improve the work of the rest of the staff, and approaching projects as a team member
    -Have an unending appetite for learning and mastering new technology
    -Experience with the following is required:
    -Databases (SQL)
    Experience with some or all of the following is also desired:
    -Web programming (PHP, Bash, Python)
    -Tooling (Git, Docker, Jasmine)
    -Web applications (MediaWiki, WordPress)
    -Cloud services (AWS)
    -APIs (experience creating or working with other APIs)

    The Web Developer will work remotely from their home location. All Ballotpedia staff work remotely. To join Ballotpedia, you must have a computer with Internet access.

    Ballotpedia has a flexible work environment, BP Flex, in which every employee enjoys unlimited vacation and flexibility in scheduling. Each employee will be oriented to the principles of Ballotpedia’s flexible environment during new employee training.

    The starting pay range for the Web Developer is $65,000-$85,000/year commensurate with experience.

    In addition to salary, Ballotpedia offers an annual benefits stipend equivalent to $7,000 that is paid out in equal increments in each paycheck once an employee becomes benefits eligible. The stipend may be used to pay for a full benefits package, including health, vision, and dental insurance; retirement accounts; and more. If benefits are not elected, the stipend is taxed as regular income and added to salary.

    To Apply
    To apply please visit our job opportunities page and complete an application on our website:

    Please attach the following in PDF format:
    cover letter detailing your interest in Ballotpedia’s mission, this position and your salary expectations

    Please ensure that either your résumé or your cover letter include your current address.

    More Info
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