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Clerk-Recorder Division ManagerEmployer: Ventura CountyLocation: Ventura , CACategory: Manager
THE POSITION
Under general direction of the Assistant County Clerk and Recorder, the Clerk Recorder Division Manager plans, organizes, administers, supervises and directs the activities of the County Clerk and Recorder Division of the County Clerk and Recorder’s office which includes the main office at the Government Center in Ventura and satellite East County office in Thousand Oaks; and performs related work as required.The ideal candidate is a dedicated public servant who possesses solid administrative leadership skills, the highest integrity, and a strong work ethic that includes accountability for oneself and others. A well-qualified candidate will have thorough knowledge of and experience in implementing federal, state, and local statutes, regulations, and guidelines applicable to a public agency’s operations. Additionally, they should possess strong analytical and budgetary skills that are applicable to contribute to the management team of a California public agency. Other qualities needed to be a successful candidate include detail-oriented, customer-service focused, striving for efficiency and continuous improvement.
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Communications OfficerEmployer: Union County Board of ElectionsLocation: Monroe, NCCategory: Communications
The Communications Officer, under limited supervision and with a high level of collaboration, administers outreach and communications activities on a countywide basis for the Union County Board of Elections office. Must demonstrate initiative, good judgment, nonpartisanship, and the ability to express thoughts clearly and simply. Employee must also exercise considerable tact and courtesy in frequent contact with candidates, elected officials, staff, media, other governmental departments, and the general public.
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Legal and Electoral Dispute Resolution ExpertEmployer: The Carter CenterLocation:Category: Expert
The Carter Center is guided by a fundamental commitment to promote human rights, alleviate human suffering, enhance freedom and democracy, and improve health conditions. The Center seeks a highly qualified, motivated, and energetic consultant to the Center’s US Elections Project.
This position requires up to 10 days of work per month.
Start date: As soon as possible.
Location: Remote, with some travel to Atlanta and other potential states The Carter Center will be working in
Pay: Commensurate with experience
Length of Assignment: Through August 31, 2024, with possibility of extension or contract renewal
The Democracy Program at The Carter Center works globally to support and strengthen participatory democracy, consistent with human rights. Beginning in 2020, The Carter Center began efforts to support elections in the United States. There are multiple key aspects to this project: establishing nonpartisan observation efforts, bolstering the electoral dispute resolution process, tracking disinformation and dangerous speech, contributing to electoral reform, and promoting a set of candidate principles for trusted elections.
The Carter Center’s proposed electoral dispute resolution program aims to bolster public awareness of existing mechanisms to resolve electoral challenges as a means of building confidence in the process and encouraging peaceful acceptance of results. It also seeks to identify and propose meaningful reforms to strengthen those mechanisms and make them more coherent.
Ahead of the 2024 election cycle, The Carter Center is proposing a four-pronged program of work that to increase the transparency, accessibility, timeliness and accountability of electoral dispute resolution mechanisms and thereby bolster public trust in the electoral process. The program will seek to both raise awareness of existing mechanisms for electoral dispute resolution and provide recommendations for their improvement. This position will also serve as our legal expert and will work closely with other members of the US Electoral expert team to assess the extent to which the US legislation, state legislation, and their implementation complies with international election standards. The legal analyst is expected to understand the legal framework of elections in the United States, generally, brief staff on election-related legal issues, and meet with relevant stakeholders as requested.
At the direction of the Coordinator and The Carter Center staff, the Legal and Electoral Dispute Resolution Expert will:
Assist in the development of The Carter Center’s Electoral Dispute Resolution programming in the US
Establish and maintain partnerships with academics and researchers to conduct surveys to assess public perceptions of national electoral dispute resolution mechanisms as well as mechanisms in specific target states.
Identify and map existing procedures for electoral dispute resolution.
Design and lead a convening of various electoral law and electoral dispute resolution expert in the US.
Contribute to a range of written outputs by The Carter Center including public reports, public statements, voter education materials and scripts, training program curricula, op-eds, articles, talking points and other internal briefing documents as requested
As requested by Carter Center staff, represent The Carter Center at public events, webinars and other events and in public speaking engagements; Liase with state election officials and others on key issues to support project goals.
Advise Carter Center staff and consultants, as needed, on US electoral law and legislation -providing research on these topics as needed.
Participate in regular coordination meetings with other consultants, Carter Center staff, and project partners on key project aspects to ensure successful implementation of the project.
Provide regular and timely updates on project status
Preferred Qualifications:
J.D. or LL.M. or experience in election administration strongly preferred.
Experience with election processes in the United States.
Established knowledge and background in US electoral law, and electoral dispute proceedings.
Excellent oral and written communication skills reporting.
Flexibility and adaptability as The Carter Center pilots new streams of work in a rapidly changing political context.
To apply, please fill out the form at the link below and attach a CV and Cover Letter. https://filerequestpro.com/up/uselectionsrecruiting
Only applications submitted at the above site will be considered.
Deadline for submissions:
Applications accepted on a rolling basis until the position is filled. Interested parties are encouraged to submit their application as soon as possible.
Only those candidates selected for an interview or additional consideration will be notified by the Center. No separate emails, phone calls, or in-person contacts, please.
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Operations ManagerEmployer: Santa Fe CountyLocation: Santa Fe, NMCategory: Manager
Under the general direction of the Department Director or elected official, establishes, implements, and oversees sound financial management, accounting, budgeting, staffing, procurement, and monitoring of internal control systems and processes for a department. Oversees multiple program support functions within the Department. This position will also manage the customer service and front window functions of the Clerk’s office.
Essential Job Functions
- Collaborates with Finance Department to establish the departmental budget request and submittal; executes, analyzes, forecasts, and manages budget in compliance with County policy.
- Oversees the development, tracking, and processing of all Department contracts, Requests for Proposal (RFP), Personnel Actions (PA), and payroll.
- Tracks grants and bond expenditures to ensure timeliness and efficiency.
- Serves as the official liaison with County Finance Department, Legal Department, and Personnel Department regarding Contracts, RFP’s, and payroll.
- Ensures internal control structure, budgetary control system and all accounting processes are functioning effectively within the department.
- Certifies that payments to vendors are accurate and timely and are for goods and services rendered in accordance with County policy.
- Disseminates information to management regarding the fiscal procedures and responsibilities regarding all financial transactions and activities.
- Coordinates program support activities within the Department; may present information at Board of County Commission meetings; may develop policies and business procedures for the department; and may audit and verify department payroll matters.
- Supervises timesheet submission for the department, ensuring timesheets are accurate and complete.
- Coordinates with the County Human Resource Department regarding the processing and tracking of all employee actions and issues; collaborates with Human Resources to facilitate recruitment for the department.
- Assists the Department Director/Elected Official with projects and assignments of priority and ensures completion of assignments in an effective and timely manner.
- Responds to questions and requests for information for the department.
- Hires, orients, trains, supervises, assigns and reviews work of, evaluates, and disciplines staff; recommends staff for promotion, compensation increases; and disciplinary action. Schedules, plans, and oversees or assists with departmental meetings; attends external meetings as representative of department; and attends meetings with government officials, vendors, and the public.
- Maintains knowledge of emerging technology and trends, current industry standards, evolving technologies, and methodologies that will impact department.
- Manages the customer service procedures and protocols in the Clerk’s Office; is readily available by phone, chat and email.
- Answers the main phone number and Clerk inbox; follows up with customer requests
- Manages the Clerk’s Office calendar protocol, chat and ticketing systems
- Maintains lists of regular customers by type: titles companies, surveyors, etc.
- Notifies customers of any operational changes, ensures holidays are posted
- Maintains effective communications with users regarding vendor activities, problems, status, timelines and other details.
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Data AnalystEmployer: Protect DemocracyLocation: RemoteCategory: Analyst
VoteShield, a project of Protect Democracy, seeks highly motivated and civic-minded Data Analysts to join our growing team. VoteShield’s goal is to maintain complete and accurate voter data in order to ensure free and fair elections for all qualified voters. As a member of this world-class analysis and engineering team, you will analyze voter registration data, work with election administrators, and grow your technical skills.
Ideal candidates will be critical thinkers with a command of data analysis techniques and the ability to distill findings into clear, accessible reports and presentations. We are seeking people who bring an interest in civic data, commitment to non-partisanship, and passion for defending and strengthening our democracy through free and fair elections.
We do not expect that any one candidate will have all of the experiences and requirements listed — our current data analysis team comes from a variety of professional backgrounds, including academia and the public and private sectors. We highly encourage you to apply if the job description gets you excited about the role and the work of Protect Democracy & VoteShield.
You may work from any location in the United States, and candidates from diverse backgrounds and from across the political and ideological spectrum are strongly encouraged to apply.
Data Analysts will:
- Review and analyze changes in voter registration data and absentee ballot data in order to provide election officials with timely insights and answers to data questions.
- Write and present data reports that are accessible to the team, partners, and election administrators.
- Conduct legal/policy research as needed to provide context for your reports; contribute to research that utilizes VoteShield’s unique datasets and skills to assess election administration policies.
- Expand and enrich our current data with external datasets.
- Create, refine, and document your standards for reporting, and compare and collaborate to develop best practices for the team.
- Build and maintain relationships with current and prospective partners in the election community.
- Support work across Protect Democracy that can be enhanced through data analysis.
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HAVA Grant ManagerEmployer: Idaho Secretary of StateLocation: Boise, IDCategory: Grants
The Help America Vote Act (HAVA) Grant Manager is a part-time limited-service position. The position is expected to exist through December 31, 2026. Any contract extension is dependent upon renewed appropriation of HAVA funds from Congress. The role is responsible for the management of the State of Idaho’s HAVA grant funds, inclusive of developing a county subgrant program; monitoring, evaluating and reporting grant activities; providing training and technical assistance to subgrantees; and performing related tasks for the responsible management of the grant. Responsibilities include: Develop a county subgrant program for the purpose of fairly allocating and distributing HAVA funds. This includes defining objectives, time frames, priorities, budget formats, criteria and performance standards. Develops subgrant agreements in collaboration with the Chief Deputy and Assistant Chief Deputy. Develops or recommends program policies and procedures to conform to federal regulations and eligibility criteria for the Secretary of State office. Analyzes reports to determine program progress, quality and quantity of service and compliance with laws, standards and guidelines. Monitors expenditure reports to ensure services are provided in accordance with agreement. Monitors for contract compliance by evaluating statistical data and identifying the needs for corrective action plans for recipients and preparing reporting documents. Reviews audit reports and develops responses to resolve audit findings. Identifies training needs and provides technical assistance or arranges training for subgrant recipients. Identify and accounting of allowable cash and in-kind match. Salary: $25-$27/hour.
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Elections Specialist I, II or IIIEmployer: Douglas CountyLocation: Castle Rock, COCategory: Specialist
This position is focused on routine customer service and general office/clerical support including data entry, communications, and processing mail. This is a support role capable of performing a variety of tasks, with problem solving abilities, managing multiple competing responsibilities and prioritizing to maintain a continuous flow of election office operations. This is a visible and crucial position requiring exceptional computer, customer service, and communication skills.
Pay Range: $39,520.00 – 67,581.00
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Manager Election AdministrationEmployer: City of MinneapolisLocation: Minneapolis, MNCategory: Administration
As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose—serving the residents, businesses and visitors of Minneapolis. This Manager of Election Administration oversees all aspects of the City of Minneapolis’ expansive Vote By Mail program. The ideal leader will value attention to detail, teamwork, and serving our community. This individual will have the opportunity to lead a diverse staff of experts who facilitate mail voting, healthcare facility voting, ballot board and tabulation, agent delivery, and ballot drop off. These responsibilities are required under State Statute and delegated County authority. This position directly supports the Division’s goal to ensure Minneapolis voters have free, impartial, and fair access to the ballot box. Salary: $84,423.04 – $98,777.12.
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SpecialistEmployer: Butte CountyLocation: Oroville, CACategory: Specialist
Under general direction, plans, develops, and implements special projects and/or programs for the Clerk-Recorder or the Elections Division; provides technical support, information, and assistance to assigned division within the Clerk-Recorder’s Office; and performs related duties as assigned. This is the journey-level classification in the County Clerk-Recorder Specialist series responsible for managing assigned clerk-recorder or elections division projects and/or programmatic areas. Positions at this level perform the full range of duties as assigned, work independently, and exercise judgment and initiative. This class is distinguished from the Senior County Clerk-Recorder Specialist in that the latter manages the more complex projects/programs assigned to the series and provides technical and functional direction over lower-level staff. Salary: $43,201 – $57,886.
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