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Voter Outreach SpecialistEmployer: DecaturLocation: DeKalb County, GACategory: Specialist
Pay range: $44,654 – $71,893
This vacancy is in the Voter Registration & Elections department.
The purpose of this position is to:
•Educate, inform, and empower all DeKalb County residents on voter registration and election-related subject matters.
•Assist voters with completing registration and absentee ballot applications.
•Participate in discussion panels, to make presentations at town hall and community meetings, speak at secondary schools, colleges and universities.
•Develop printed collateral and web content for translation and design.
Essential Functions:
Receives and responds to citizen inquiries, concerns, requests, problems, and complaints; actively listens to callers and visitors; conveys understanding and willingness to resolve issues; promotes and establishes goodwill; exercises tact and discretion; remains composed with rude or irate constituents; addresses or routes concerns based on knowledge of County services; provides information and assistance; and follows-up with citizens.
Assists citizens with resolution of problems and complaints; communicates with County departments to identify, research, and resolve issues; connects constituents with resources, referrals, and support; and refers complex or sensitive problems to appropriate staff for resolution.
Attends community or homeowner meetings; represents County; makes presentations; answers questions; provides information; and advises appropriate staff of issues and concerns.
Prepares correspondence, emails, and written replies; composes, proofreads, and edits letters, emails and other responses to constituent questions and concerns; and sends replies to constituents.
Maintains outreach records and files; compiles and tracks data related to inquiries and complaints and the disposition thereof; maintains notes and records to facilitate follow-up and problem resolution; and prepares related reports.
Functions specific to Voter Registration & Elections:
Develops and executes outreach and community relations strategies. Maintains and updates all departmental voter education and public information materials. Creates, designs, composes and edits brochures, fact sheets, surveys, news releases, and public service announcements for department. Researches voter information and current laws through state, federal and outside county websites. Engages with other county departments and counterparts in other counties to share and learn best practices. Conveys understanding and willingness to resolve issues. Promotes and establishes goodwill. Exercises tact and discretion.
Contacts organizations, churches, senior centers, schools, etc. with requests to present information and answer questions regarding upcoming elections and new laws throughout DeKalb County. Prepares applicable voter information packets.
Conducts voter registration drives. Assists voters with completing registration and absentee ballot applications. Participates at events and meetings, registers voters, reviews application for completeness, and answers questions. Provides pertinent information on voter registration, upcoming elections, and new laws that have passed. Advises appropriate staff of issues and concerns.
Organizes and leads public meetings and voter education and outreach efforts.
Measures performance of public meetings and events, including participant feedback and partnering with community leaders, civic organizations, churches, schools and colleges. Designs and maintains database to enter comments and ratings from voter surveys. Designs and maintain database of community contacts and participation at events. Provides monthly statistical voter data and reports from databases. Prepares correspondence, emails, and written replies; composes, proofreads, and edits letters, emails and other responses to constituent questions and concerns; and sends replies to constituents.
Determines and assists in creation of appropriate information to present to community groups.
Minimum Qualifications:
Associate degree in Public Administration, Public Relations, Communications, or related field required; three years of experience in communications, customer service, or a related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Preferred: Three years of experience in elections or public outreach
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Departmental Specialist 13 - Elections Security & Standards - Election Review SpecialistEmployer: Michigan Department of StateLocation: Lansing, MICategory: Specialist
This position serves as the Election Review Specialist providing specialized support to the Bureau of Election’s (BOE) Security and Standards Section, regarding the three procedural steps following elections: Audits, Recounts, and Canvasses. This includes providing expert advice, review, and support regarding post-election audits, recounts, canvasses, to BOE management and staff. Incumbent serves as BOE liaison with national, state, county, and local election administration experts regarding best practices surrounding post-election canvassing, recounts, and audits of Michigan and as the primary staff member responsible for enforcing and ensuring compliance with auditing and other post-election procedures.
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Assistant Registrar of VotersEmployer: Ventura CountyLocation: Ventura, CACategory: Registrar
Under general direction of the County Clerk-Recorder and Registrar of Voters, the Assistant Registrar of Voters plans, organizes, administers, supervises and directs the activities of the Elections Division of the County Clerk and Recorder’s office; and performs related work as required. The ideal candidate is a dedicated public servant who possesses solid administrative leadership skills, the highest integrity, and a strong work ethic that includes accountability for oneself and others. A well-qualified candidate will have in-depth knowledge of and experience in implementing federal, state, and local election laws, regulations, codes, guidelines, and procedures. Additionally, they should possess strong analytical and budgetary skills that are applicable to work in a California public agency. Other qualities needed to be a successful candidate include: detail-oriented, customer-service focused, striving for efficiency and continuous improvement. Salary: $104,708 – $146,606.
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Chief Fiscal OfficerEmployer: Illinois State Board of ElectionsLocation: Springfield, ILCategory: Officer
Under the general supervision of the Director of Administrative Services formulates, interprets, controls and administers policies regarding all Fiscal Programs. Provides fiscal oversight and monitors to ensure adherence to applicable laws, rules, regulations, contracts and financial reporting guidelines. Serves as spokesperson on matters associated with fiscal programs and operations.
1. Coordinates and supervises the financial and fiscal operations for the Board. In collaboration with the Grants Program Manager, coordinates and oversees the administration of state and federal grants. Recommends and implements changes in accounting policy and procedures. Responsible for the preparations of monthly financial statements; annual GAAP packages; monthly reconciliations; ensuring compliance with statute, policies, and other applicable rules and regulations; and maintaining records of the same for audit purposes.
2. Compiles, analyzes and presents annual Agency budget submissions for operational and non-operational activities of the Board. Coordinates with Division Directors and Accounting Manager in data gathering, budget preparation and submission to GOMB and legislative appropriation staff. Evaluates budgetary needs with programmatic and operational initiatives of the Board and makes recommendations to Executive Staff. Monitors and adjusts budgetary resources to facilitate the Board’s needs. Represents the agency at legislative hearings or other meetings regarding budgetary or fiscal matters.
3. Serves as the Agency Purchasing Officer in procurement matters involving the Board. In conjunction with the Procurement Specialist and Accounting Manager, reviews purchase and procurement requests for reasonableness and budgetary feasibility, monitors contracts and obligations prepared to verify compliance with State procurement rules and mandates, and approves contracts on behalf of the Executive Director and Board.
4. Coordinates and actively engages with the Board, Executive Staff, and Division Directors on guiding and developing the Board’s programmatic and operational initiatives. Establishes and maintains effective relationships with external entities and resources to facilitate the same.
5. Supervises and evaluates subordinate staff; facilitates knowledge transfers and cross trainings; performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Salary: $6,250.00 – $10,334.00
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Executive DirectorEmployer: Rhode Island Board of ElectionsLocation: Providence, RICategory: Director
Provide strong leadership, communication and knowledge in developing and maintaining the programs and services to protect the integrity of the electoral process and efficiently administer the provisions of the election laws. Senior management executive responsible for overall administration/operation of the entire agency and staff. Executive Director will execute policies and directives established by the Board; develop and implement agency’s strategic plan. Duties include, but are not limited to, preparation and administration of the agency’s budget, personnel administration, labor relations, drafting legislation, legislative lobbying; planning, organizing and administering election and campaign finance laws; management of the state assets (building, equipment & vehicles). Coordination of agency media relations and public information campaigns through national and local media outlets and social media platforms. Responsible for cybersecurity by attending and engaging in increased training and seminars for elections. Working knowledge of RI General election laws, Rules & Regulations promulgated by the Board of Elections and of procedures and practices in administering elections. Working knowledge of current and proposed federal election law and court decisions to inform the Board of the need to modify existing state law and rules and regulations. Ability to testify in legislative hearings and judicial proceedings. Prepares and submits to the Commissioners recommendations relative to all matters requiring Board action, placing before the Board all information, facts and reports necessary to ensure the making of informed decisions. Advises the Board on the need for new or revised policies. Participate and oversee the planning, organizing and administering the conduct of elections, enforcement of campaign finance reporting requirements, calculation and awarding of the matching funds program, assist local canvassing authorities, elected officials, candidates and general public in election-related matters. Serve as the Board liaison to local, state and federal agencies as well as public and private organizations. Serves as agency’s representative on various boards; oversees and updates voter registration, campaign finance, oversees the conducting of voter registration drives in RI High Schools with the assistance of local Board of Canvassers, and oversees the developments of instructional programs and materials. Prepares and reviews agenda for Board meetings, attends all Board meetings, including executive session’s when requested. Assisting and overseeing staff in the preparation, development and production of writing rules & regulations, directives, manuals, booklets, informational and educational material relating to election and campaign finance publications and procedures. Preparation of RFP and review, rating of bids for election equipment, technical and consulting services. Maintain, educate and implement digital scan voting equipment, accessible voting equipment ballot – on demand printers, ES&S DS200’s Poll Place Precinct Scanners & Tabulators, e-pollbooks statewide, logic and accuracy testing, tabulators and interfacing with the thirty-nine municipalities, the RI Department of State and other state agencies. Oversee the processing, certification, and tabulation of high volume mail ballots as well as the conduct of early voting, recounts and post-election Risk Limiting Audits with increased security. Achieve agency goals and objectives established by the Board. A motivator who can effectively communicate and who can interact, motivate and work with individuals and groups. Ability to establish and maintain effective working relationships with local BOC, SOS, NGOs and interested parties.
Salary: $133,919 – $150,930
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Director of PurchasingEmployer: Chicago Board of ElectionsLocation: Chicago, ILCategory: Director
Position Summary: The Director of Purchasing is an administrative position at the Board responsible for managing all duties related to preparation and processing of procurement contracts for the Board.
Salary range $100,000 – $105,000
This position is classified as Exempt under the Fair Labor Standards Act.Responsibilities:
– Implement purchasing policies and recommend procedures for staff
– Work with user departments and warehouse to coordinate planning and purchasing strategies, including assisting Divisions with contract management and renewal
– Schedule all purchasing activities to ensure timely procurement and delivery of sufficient supplies for effective administration of the Board
– Coordinate the preparation of RFQs, RFPs, IFBs and other procurement methods to solicit competitive proposals and bids from qualified vendors
– Prepare legal notices for publication as required for purchasing in coordination with the Board’s Director of Public Information, Legal Department and Administration
– Analyze and evaluate bid specifications, tests reports and other relevant data
– Oversee the evaluation of proposals and bids to determine the most responsive, responsible and qualified bidder
– Participate in negotiating contract terms, cost and conditions
– Promote and monitor MBE/WBE participation
– Prepare purchasing and financial reports as requested by the Executive Director and the Board, including bid award recommendations and providing such reports to the Commissioners during their public Board meetings
– Prepare annual and quarterly reports on procurement
– Coordinate reports and vouchers for the Board and related agencies
– Supervise employees in the Purchasing Department
– Other duties as assigned by the Executive DirectorQualifications:
– Bachelor’s degrees in Business Management, Supply Chain Management, Accounting and /or Public Administration or other relevant experience
– 5 years’ experience in public sector purchasing
– 3 years’ experience in a supervisory role
– Proficient in Microsoft Office, especially Word, Excel, Outlook and other applicable computer software packages and applications
– Excellent organizational, communication and people skills
– Must be able to work extended hours and weekends
– Must be in compliance with the Board’s mandatory COVID vaccination policy
– This position requires you to be a resident of the City of Chicago and work on-site.All applications for this position must be submitted via email and must include a resume and cover letter. E-mail to: hr@chicagoelections.gov and include in the subject line: Director of Purchasing/YOUR NAME.
The Board is an Equal Opportunity Employer.
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Deputy DirectorEmployer: Miami County Board of ElectionsLocation: Troy, OHCategory: Director
The Miami County Board of Elections is looking to fill the position of Deputy Director. The position of Deputy Director, under the direction of the Director, is responsible for overseeing, directing and managing the Board of Elections staff; conducting fair and impartial elections; managing operational procedures; devising, recommending and adhering to the annual budget; implementing changes required by the Ohio Secretary of State, federal legislation, and Ohio Revised Code, implementing policies of the Board of Elections, and reporting to the Ohio Secretary of State.
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Logistics CoordinatorEmployer: Dallas CountyLocation: Dallas, TXCategory: Coordinator
Brief Description This Dallas County Elections Department (“DCED”) position is located on the Logistics team. Successful candidates will have the requisite experience to help manage the people, equipment, software systems, and processes related to election and voting logistics operations and administration. Performs first line supervision of clerical support staff assigned to standardized tasks to include hiring, training, coordinating workflow, monitoring performance, and ensuring effective and timely delivery of services. Supervises generally five (5) or more clerical support staff in one or more of the smaller sections of the department.
Supervises clerical support staff in performing standardized tasks related to receiving, filing and processing documents, fees and fines, maintaining records, files and reports, and providing excellent customer service. Ensures effective delivery of services by training staff, coordinating, delegating and monitoring assignments, evaluating performance, providing feedback and collecting data for performance measures. Acts as a technical expert, researches and resolves more complex issues, responds to inquiries, audits work processes and reconciles/corrects exceptions. Assists management with employee related issues which may include: serving on an interviewing team, coordinating leave activities, maintaining time and attendance, preparing performance appraisals and making staff recommendations. Stays abreast of changes in applicable laws, policies and procedures, recommends and implements changes to policies and standard operating procedures, and assists management in establishing goals and objectives. Performs other duties as assigned.
Salary: $3598-4491.
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Customer Support ConsultantEmployer: Hart InterCivicLocation: Austin, TXCategory: Consultant
Role Description
The full-time Customer Support Consultant role is an on-site position located in the Austin, Texas Metropolitan Area. The role’s primary responsibility is to support Hart’s commitment to extraordinary service by ensuring customer satisfaction through prompt issue resolution and effective communication. The successful candidate will be responsible for resolving customer questions and issues and will collaborate with related teams to assist with technical issues, provide training, and maintain customer records.
Qualifications
– Bachelor’s degree or equivalent work experience in technical support, customer service, or related field
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– Prior work experience in a customer support or technical troubleshooting role, preferably with experience
working directly with customers
– Experience with issue management/issue tracking software
– Excellent written and verbal communication skills, with the ability to communicate technical information clearly
and effectively to non-technical audiences
– Proficient in Microsoft Office Suite and other collaboration tools
– Strong attention to detail, logical problem-solving skills, and ability to multitask while maintaining a positive,
professional demeanor
– Strong ability to collaborate and communicate with internal teams and stakeholders
– Familiarity with ITIL service management framework, knowledge management processes and practices is a plus -
Chief Deputy ClerkEmployer: Lane CountyLocation: Eugene, ORCategory: Clerk
Are you ready to play a pivotal role in shaping the democratic processes of Lane County? Are you committed to ensuring the efficient and accurate administration of elections while also maintaining the integrity of vital records that affect the lives of our residents? If so, we invite you to consider the Chief Deputy Clerk position within our County Clerk’s office.
The County Clerk’s office is at the heart of our community’s governance, overseeing critical functions that impact every Lane County resident. As a member of our team, you’ll collaborate with a dedicated group of 15 full-time staff, working under the direction of the County Clerk. As the Chief Deputy Clerk, you will directly supervise a team of 5, while closely collaborating with the Clerk Program Supervisor who manages the remaining 7 staff members.
Key Responsibilities:
Elections Division: Our Elections Division is responsible for conducting all Federal, State, County, school, and special district elections in Lane County, encompassing elections for all cities within our jurisdiction. Your role will involve administering voter registration and outreach programs, managing the master voter file, processing voted ballots, and ensuring the accuracy of test ballots, official ballots, and voter information materials. Additionally, you’ll oversee the processing of local initiative petitions, the maintenance of district boundaries and drop site locations, and the operation of voting equipment. You’ll also play a crucial role in recruiting and training temporary election workers.Salary: $79,476.80 – $116,812.80
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Data AnalystEmployer: Protect DemocracyLocation: RemoteCategory: Analyst
VoteShield, a project of Protect Democracy, seeks highly motivated and civic-minded Data Analysts to join our growing team. VoteShield’s goal is to maintain complete and accurate voter data in order to ensure free and fair elections for all qualified voters. As a member of this world-class analysis and engineering team, you will analyze voter registration data, work with election administrators, and grow your technical skills.
Ideal candidates will be critical thinkers with a command of data analysis techniques and the ability to distill findings into clear, accessible reports and presentations. We are seeking people who bring an interest in civic data, commitment to non-partisanship, and passion for defending and strengthening our democracy through free and fair elections.
We do not expect that any one candidate will have all of the experiences and requirements listed — our current data analysis team comes from a variety of professional backgrounds, including academia and the public and private sectors. We highly encourage you to apply if the job description gets you excited about the role and the work of Protect Democracy & VoteShield.
You may work from any location in the United States, and candidates from diverse backgrounds and from across the political and ideological spectrum are strongly encouraged to apply.
Data Analysts will:
- Review and analyze changes in voter registration data and absentee ballot data in order to provide election officials with timely insights and answers to data questions.
- Write and present data reports that are accessible to the team, partners, and election administrators.
- Conduct legal/policy research as needed to provide context for your reports; contribute to research that utilizes VoteShield’s unique datasets and skills to assess election administration policies.
- Expand and enrich our current data with external datasets.
- Create, refine, and document your standards for reporting, and compare and collaborate to develop best practices for the team.
- Build and maintain relationships with current and prospective partners in the election community.
- Support work across Protect Democracy that can be enhanced through data analysis.
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