Jobs & Marketplace

Pima County Elections Department is actively seeking a highly qualified candidate with a unique blend of skills and experience to join our team as an Elections Operations Manager. The ideal candidate brings extensive expertise in voting equipment and e-poll books, ensuring the seamless functioning of critical election infrastructure. Your familiarity with online inventory systems will be instrumental in maintaining accurate and efficient inventory management.

Additionally, your proven ability to collaborate with political parties and high-ranking officials sets you apart. Your past interactions with these stakeholders have showcased your exceptional communication and diplomacy skills, essential in the realm of elections.

If you’re ready to leverage your expertise and contribute to the democratic process, we encourage you to apply. Join us in shaping the future of elections, where your skills and experience will make a significant impact.

This classification is in the unclassified service and is exempt from the Pima County Merit System Rules.
Duties/Responsibilities
(Work assignments may vary depending on the department’s needs and will be communicated to the applicant or incumbent by the supervisor.)

Develops program goals, objectives, policies, and procedures, and establishes short- and long-range program performance plans subject to management review;

Manages and administers program activities and evaluates program effectiveness and success;

Manages the activities of professional staff and evaluates their performance;

Develops, negotiates, monitors, and administers contracts, intergovernmental agreements, and/or financial and service agreements for the program managed;

Monitors program contract compliance and takes corrective action as required;

Performs as a program representative within the community, delivers informational news releases, serves as a program contact person, and participates in community awareness activities;

Develops and maintains effective working relationships and coordinates program activities with other County departments, public and private agencies, organizations and groups to promote the program and its goals;

Analyzes local, state and federal legislation and ensures program compliance with applicable regulations and policies;

Directs organizational and management studies for the purpose of identifying problems and alternative solutions to the problems;

Develops, writes and administers the program’s annual budget, prepares program-related financial forecasts, and identifies funding sources to support program activities;

Reviews and analyzes routine and special reports detailing the status and/or success of the program, prepares recommendations, and/or initiates corrective action;

Evaluates management problems and makes decisions regarding the proper course of action;

May make recommendations to the Board of Supervisors regarding program objectives;

May direct the preparation and submission of proposals and grant applications;

May access or maintain specialized databases containing program-specific information to review information or generate reports.

KNOWLEDGE & SKILLS:

Knowledge of:

principles and procedures of public administration, management, and program planning, development, and evaluation;
applicable local, state and federal laws, rules, and regulations;
principles and practices of budgeting, accounting, purchasing, contracting, and financial management;
contract and grant application preparation, negotiation, and administration;
community agencies, organizations, and resources;
data and statistical analysis techniques and application to planning studies and projects;
principles and techniques of effective communication to include written composition and public speaking;
applications of automated information systems.

Skill in:
planning, developing, evaluating, and managing programs and projects;
preparing and administering budgets, grants, and contracts;
researching, analyzing, and reporting data;
presenting, explaining, and interpreting program goals, objectives, policies, and procedures to the public;
managing staff and planning, organizing, and coordinating program activities;
communicating effectively;
establishing and maintaining effective working relationships with service groups and organizations;
establishing, reviewing, and modifying procedural and technical guidelines to enhance program effectiveness;
use of automated information systems to maintain or produce data.
Minimum Qualifications
DESIRED QUALIFICATIONS:

A bachelor’s degree from an accredited college or university in one of the following disciplines: business/public administration, political science, law, logistics, or other similar or related field as defined by the appointing authority and a minimum of four years of experience working as a program manager on a variety of complex projects. Substitution of additional relevant experience and/or education may be considered. Also expected would be completion of Election Officer Certification training taken every odd year. Highly desirable to have a minimum of four years working in Elections and with voting equipment for example e-pollbooks, etc.

Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write “see resume” on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

Experience with voting equipment and e-poll books.
Experience with online inventory systems.
Experience working with political parties and other high-ranking officials.
Minimum four (4) years experience working in a management position.
Minimum four (4) years experience working in an elections office.
Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. Additional assessments/testing may be required as part of the selection process.
Supplemental Information
Licenses and Certificates: Must be a registered voter at the time of appointmen Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record. Some positions may require specific licenses, or certifications required by law, statute, accrediting agencies or contract provisions. Failure to obtain/maintain such licenses or certifications may be grounds for termination.

Special Notice Items: This is classification in the Unclassified-series and is exempt from the Merit System Rules. Some positions require satisfactory completion of a pre-/post-appointment personal background investigation by law enforcement agencies or other local, state or federal agencies. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.