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Administrative Specialist II (Elections Specialist - Chinese)

Employer: King County Elections

Location: Renton, WA

Category: Specialist

This is an amazing opportunity to be engaged in the election process! This benefits-eligible Term-Limited Temporary (TLT) position is anticipated to last until December 2024. A Special Duty Assignment may be considered for King County Career Service employees who have passed their initial probationary period. The Department of Elections – is searching for energetic and resourceful professionals who like to “get stuff done”. The Administrative Specialist II positions in the Voter Services Department combines an exciting, fast-paced environment with the opportunity to cultivate talents and apply a variety of skills. The ideal candidate will have a desire to help ensure the democratic process through public service. They will thrive in an innovative environment and will not hesitate to roll up both sleeves, work hard, have fun, and get the job done. King County Elections (KCE) manages voter registrations and elections for more than 1.4 million voters in King County, the largest vote-by-mail county in the United States. KCE’s mission is to conduct accessible, secure, and accurate elections. As a leader in providing inclusive elections, KCE is focused on three key priorities – (1) actively identifying and working to remove barriers to voting at both the individual and community level, (2) strengthening relationships with community and governmental partners, and (3) creating a culture of professional growth and development, openness and inclusion. Salary: $24.59 – $31.30 Hourly
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Assistant Manager - Poll Worker Department

Employer: Palm Beach County

Location: West Palm Beach, FL

Category: Manager

Job Summary
The Palm Beach County Supervisor of Elections is looking for an experienced Assistant Poll Worker Department Manager. In this role, you will oversee the planning and the completion of various projects, administrative functions, operations, and specialized tasks in the Poll Worker Department. The work involves knowledge and application of departmental operations, planning, assigning responsibilities, monitoring election worker classes, maintaining records, evaluating performance, and the ability to review work for accuracy. This position requires initiative and sound independent judgement in the application of office policies, election laws, and procedures. Must be personable and maintain effective working relationships with colleagues, associates, and the general public. All work is performed under the guidance of the Supervisor of Elections.

The ideal candidate will have an excellent work ethic, including consistent performance, reliability, and attendance. The desire and ability to work well in a fast-paced collaborative environment with a smile are essential to the position.

Education Training and Experience
Education: Bachelor’s degree or equivalent experience.
Experience: 2+ years of experience in elections in a supervisory role. Proven organizational ability and strong attention to detail. Proficiency with Microsoft Office (MSWord, PowerPoint, Excel, Publisher, Outlook, etc.). Must be able to drive a vehicle.
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Associate Director, Political Science

Employer: MIT Election Data and Science Lab

Location: Cambridge, MA

Category: Director

To serve in a leadership role by working with the faculty director to develop and implement an expanded strategic vision of MEDSL and to manage operations and administration of the lab’s activities. Will bear primary responsibility for ensuring that the lab’s activities are responsive to the most pressing needs of election administrators throughout the United States and for maintaining robust lines of communication with election officials and allied research institutions. MEDSL is dedicated to the creation of knowledge, insights, and data necessary to increase understanding and guide improvement of elections as they are conducted in the United States. REQUIRED: bachelor’s degree; five years’ direct experience working in election administration or election science (which may have been acquired through work as a state or local administrator, leader of a nonprofit organization, or academic researcher); tactical and strategic approach to responsibilities; excellent problem-solving, organizational, project management, and written and verbal communication and presentation skills; organizational and cultural awareness; diplomacy and good judgment; initiative; interest in contributing to the progress of scientific research by facilitating the work of others; discretion and judgment with confidential information/issues; and proficiency with Microsoft Word, Excel, and PowerPoint. Must be able to achieve big picture results while paying attention to detail; follow through and achieve objectives in a timely manner; keep teams, projects, and deliverables on track; coordinate multiple tasks, set priorities, deliver results, and meet deadlines; exert influence, negotiate, and work across boundaries; and work independently and collaboratively. PREFERRED: graduate degree in law, political science, public policy, public administration, management, or related field.
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Board of Elections Training Specialist

Employer: Wake County Board of Elections

Location: Raleigh, NC

Category: Training
Are you looking to get involved in your community? Do you want to make a difference? Are you passionate about learning? If so, get ready to roll up your sleeves and become part of something bigger! The Wake County Board of Elections is currently seeking an experienced Instructional Designer/Training Specialist to join our dynamic and driven Training Team. The ideal candidate will be a strong communicator who thrives in a fast paced, ever changing work environment. They will have a clear understanding of the commonly accepted instructional design models, what it takes to be a behind the scenes designer, have a strong visual sense and excellent project management skills.

What will you do as a Board of Elections Training Specialist?
- Develop training materials, including classroom presentations, manuals, workbooks, training videos and online training modules to facilitate comprehensive training for Early Voting and Election Day Officials
- Review, evaluate and modify existing and proposed programs and recommend changes
- Create schedules, design layouts for training facilities and adjust room layouts as necessary between in-person classes
- Train and manage instructors and assistants for in-person training classes
- Serve as instructor for some online webinars and in-person classes
- Collaborate with team members to gain knowledge of work processes, identify training needs and establish plans to address the needs through training solutions
- Identify innovative training tools and methods to enhance the training program
- Monitor and assess election law changes and incorporate the changes into polling place procedures
- Develop and design election forms, precinct official website, newsletters, assessments and other communications
- Develop high level design documents, storyboards, audio narration scripts, status reporting, QA and testing plans
- Assists with Early Voting site setups and call center support
- Assists with Election Day call center support and post-election processes
- Portfolios will be required by all applicants who are selected to move forward in the recruitment process
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Chief Deputy Registrar of Voters

Employer: San Bernardino County

Location: San Bernardino, CA

Category: Registrar

The San Bernardino County Registrar of Voters seeks a dynamic and innovative administrator who can lead and thrive in a fast-paced environment to manage our elections programs, processes, and team. The Chief Deputy Registrar of Voters is a forward-thinking individual that assists with guiding the future direction of the department and its processes, taking a hands-on approach to find solutions while working collaboratively with a knowledgeable and dedicated team. The Chief Deputy Registrar of Voters is a key member of the Department’s senior management team, participating in organizational strategic planning and administering election programs. The position serves as a Chief over a division of the Registrar of Voters (ROV) office and has primary responsibility for assisting the ROV in planning, conducting, and certifying all Primary, General, and Special elections.

Minimum Requirements
Education: A Bachelor’s degree from an accredited college or university in Business or Public Administration, or other relevant field.-AND-
Experience: Three (3) years of professional-level experience analyzing and implementing laws, processes, procedures, practices, and/or policies in a government, corporate, or non-profit environment. Experience must include full-scope supervision, and be clearly detailed on the application.
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Communications Director

Employer: Nonprofit Vote

Location: Remote

Category: Director

Are you a seasoned communications professional concerned about the state of our democracy? Do you believe in the power of nonprofits and nonpartisan voter engagement? If so, we have an opportunity to put your skills to work in a mission-driven environment to foster a more engaged and inclusive democracy. Nonprofit VOTE equips our nation’s nonprofits with nonpartisan tools and resources to help the communities they serve participate in voting and democracy. In doing so, we seek to close participation gaps among populations underrepresented in the political process. Additionally, Nonprofit VOTE manages the collaborative work of National Voter Registration Day, a single day of coordinated ﬁeld, technology, and media strategies to raise awareness of voter registration opportunities and help hundreds of thousands of Americans register to vote. Working within a small, collaborative, and flexible team, your role as Communications Director will be to lead the communications of both Nonprofit VOTE and National Voter Registration Day. Our communications seek to weave a narrative around successful voter engagement efforts, highlighting key partners and traditionally underrepresented communities, while distributing practical advice and tools on how nonprofits can more effectively engage their communities.
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Digital and Multimedia Specialist

Employer: Issue One

Location: Washington, DC

Category: Specialist

The Digital and Multimedia Specialist (DMS) will play an integral role in expanding Issue One’s reach by producing and promoting multimedia content (including in-house video), managing and growing Issue One’s social media footprint, including Twitter, Facebook, LinkedIn, TikTok, and Instagram, running Issue One’s fundraising and action email list. The DMS will be proficient at video production and help Issue One reach new and larger audiences through video messaging, social media, and digital storytelling. The individual will also support key functions of the communications team, working closely with the communications director, senior communications manager, and communications specialist. The ideal candidate will possess a strong understanding of digital and multimedia strategies and tools needed to reach wider audiences and grow the organization’s brand in a competitive digital climate. Salary: $58K-$70K.
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Early Voting Coordinator

Employer: Wake County Board of Elections

Location: Raleigh, NC

Category: Coordinator
Are you looking to be more involved in your community? Are you ready to be a part of democracy in the making? If so, get ready to roll up your sleeves and become a part of history! Wake County Board of Elections is currently seeking an Early Voting Coordinator to join our dynamic and talented Early Voting Team. The Early Voting Coordinator plays a critical role in the management and logistical planning of Early Voting. This includes communicating, scheduling election service vendors and managing voting site support operations to include the physically demanding work of setting up Early Voting sites. The ideal candidate for this position will have experience in event planning, crisis management best practices, and enjoy a fast paced work environment.

What will you do as an Early Voting Coordinator?
- Plan and organize all Early Voting operations
- Assist with development of Early Voting expansion budget items and analyze budget impacts of new election laws and state directives and incorporate the changes into Early Voting site procedures
- Work with Town Clerks, Municipal Administrators, Facility Directors, Special Event Coordinators and Superintendents to secure use of facilities for Early Voting
- Manage Early Voting facilities, including scheduling, communication, support, logistics, database management and site setups
- Develop Early Voting ballot order and determine the distribution of ballots each Early Voting facility will receive
- Update and maintain the Early Voting blog and Early Voting page of the Wake County Board of Elections website
- Manage the Early Voting support Help Line
- Post-election reconciliation duties to include provisional management, presentations to the Board and assisting with record retention
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Election Certification & Training Program Manager

Employer: Washington Secretary of State's Office

Location: Olympia, WA

Category: Manager

The Elections Certification & Training Program Manager reports to the Deputy Director of Elections and is responsible for managing the Certification and Training team. Certification and Training is a mission critical program established and required by RCW 29A.04.530, 29A.04.560, 29A.04.590. The Certification and Training Manager develops and manages program objectives and priorities, in collaboration with external stakeholders including independently elected auditors and election officials. Additionally, the Program Manager makes collaborative strategic judgments and decisions balancing competing program demands or priorities for resources; develops, modifies, and implements division policy; formulates long-range strategic plans and projects . The Certification and Training Manager also integrates division and office policies and reviews the program for compliance with policies and strategic objectives. The position is responsible for four mission critical functions: Professional certification and training of local and state election administrators and county canvassing board members. Review of county election operations and procedures. Testing of all vote tabulation equipment used in each county during state primary and general elections. The election clearinghouse and publication program. The Program Manager also manages the process for adopting state rules and is the Election Division’s liaison with the USPS.
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Election Review Specialist

Employer: Washington Secretary of State's Office

Location: Olathe, WA

Category: Specialist

This Program Specialist 4 reports to the Certification and Training Program Manager and is responsible for overseeing the County Review Program which reviews the policies and procedures of Washington County Election Departments roughly every 5 years for compliance with state and federal election law. This collaborative process is intended to support local election officials, share best practices and is one of the reasons Washington State Election Administration is ranked highest in the nation. Salary: $57,324 – $77,028.
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Election Services Manager

Employer: Contra Costa County

Location: Martinez, CA

Category: Manager

The Contra Costa County Registrar of Voters is seeking a motivated, dynamic leader to add to our amazing Election team. This position needs someone who is a self-starter, a team player, and a collaborative leader. The Election Services Manager is a key position in the Division’s senior management team, and will be expected to help formulate division goals and strategies, implement new policies and procedures, and assist with planning, conducting, and certifying all Primary, General, and Special Elections. This position is for our Voter Services section, so experience and knowledge of Voter Registration and Candidate Filing is highly desirable.

Minimum Qualifications: A Bachelor’s Degree from an accredited college or university with a major in business, public administration, or a closely related field – AND –
Three years of full-time experience in administration, two of which must have been performing duties related to elections, and at least one year in a supervisory capacity.
Possession of a CalPEAC or CERA Certification may be substituted for one year of education; additional qualifying experience may be substituted for the required education on a year-for-year basis.
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Election Technician - Voter Services

Employer: Jefferson County

Location: Golden, CO

Category: Technician

The Elections Technician is responsible for supporting the operations and functions of Jefferson County’s elections. As the front office representative, the Elections Technician acts as the first line of communication between the Elections Division and the public. The Elections Technician performs a variety of general office support and exceptional customer service by telephone, email, and in-person and works to process incoming and outgoing voter correspondence, account for deliveries, manage inventory, order supplies, and provide general clerical support. The Elections Technician also assists office visitors with questions about registering to vote, curing their ballot, and becoming a confidential voter. This position administers processes and procedures for election programs including data entry for voter registrations. During election periods, this role issues absentee ballots, follows election security and chain-of-custody protocols, and welcomes visitors, election watchers, and election workers. This position also oversees and manages the work of temporary election workers performing activities in support of the election.
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Elections Specialist - Ballot Processing

Employer: Pierce County

Location: Tacoma, WA

Category: Specialist

Applications received by 1/29 will be given first consideration.

Why It’s a Great Opportunity:

This is a great opportunity to play a critical role in this nation’s elections and democracy. Whether it is Election Day or another day of the year, we are working to continuously improve the voter experience and the conduct of elections.

As a dedicated civil servant with experience in elections and supervising large teams, we are looking for an Elections Specialist for ballot processing. You will have the opportunity to be in the center of the action in Washington’s second-largest county. You will work with other specialists and management to develop a ballot processing schedule, and then schedule staff. You will also help with voter registration tasks when needed.

Why It’s a Great Department:

Pierce County is a leading county in elections administration in Washington and the country. You will work in an office that’s dedicated to serving the public and passionate about high performance.

The Auditor’s Office Elections Division maintains voter registration rolls, conducts federal, state and local elections, verifies petition signatures, publishes a local Voters’ Pamphlet, and maintains precinct lines after redistricting. Pierce County has over 550,000 registered voters and conducts four elections each year. The Elections Division serves 114 jurisdictions (boundary lines, voter assignment, elections) and files candidates for over 500 elected offices.

How to be Successful in the Role

We are looking for someone is comfortable and excels at leading and directing a large team of Seasonal elections workers ensuring accuracy in ballot processing and time-sensitive tasks. Someone who is customer service focused yet is deadline driven. Someone who values teamwork, is adaptable, learns new systems quickly, and who can communicate across all levels of the organization, with our customers and party observers. Multi-taskers with excellent written communication will be successful in this role.

Your Future in this Role

As an Elections Specialist, you will have the ability to immediately contribute to the team’s success. You will be guided through the process with coaching-focused managerial support, a team that wants you to be successful in your role, and an organizational culture that encourages continuous learning and professional development.

Core Daily Responsibilities:

Coordinates and participates in the activities of a specialty in the Elections Division; determines work schedules and methods to expediting work-flow; issues instructions; and monitors work for accuracy and compliance to procedures and policies in specialty area assigned.
Coordinates, organizes, and documents all legal aspects of an assigned specialty required to hold elections.
Oversees all aspects of voter registration. Assists customers and candidates in all election activities.
Oversees all aspects of ballot processing, including mailing out, receipt, opening, and preparing for ballot scanning.
Oversees all activities related to voting machines and all supplies needed to conduct all elections.
Prepares for an election following all federal laws and the Revised Codes of Washington (RCW’s) and Washington Administrative Codes (WAC’s), and County Code addressing election activities.
Creates, designs, and maintains the Office of the Pierce County Auditor’s Elections Division website.
Performs quality control work including proofreading, grammar, and spelling.
Designs and produces all publications, reports, manuals, flyers, legal advertisements, ballots and related election materials including Voter Pamphlets, and all jobs using a variety of desktop publishing software.
Performs election setup, coding of tabulation software and election testing, to accurately count ballots and report results.

MINIMUM QUALIFICATIONS

Four years of general clerical experience required.
Two years Elections related experience preferred.
Experience working in a lead or supervisory role and Certification as an Elections Administrator under (WAC) and (RCW) regulations are preferred.
Additional education or related experience may be substituted equally for the recruiting requirements.
As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

APPLICATION AND SELECTION PROCESS
To be considered for this opportunity please:

Complete and submit an online Pierce County Employment Application by selecting “APPLY” above or go to: www.piercecountywa.org/jobs.
**UPLOAD a resume. Also attach a cover letter describing your elections responsibilities and experience.
If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need.
At Pierce County, diversity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a great place to live, work, and raise a family?
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Elections Technician

Employer: Jefferson County

Location: Golden, CO

Category:

Take your love of elections administration to the foothills of the Rocky Mountains!
Under the direction of an Elections Manger, the Elections Technician is responsible for the administration of multiple duties that support the operations of the Clerk and Recorder’s Elections Division. The position administers processes for elections programs that will include data entry for voter registrations, customer service (via phone, email, and in-person), and day-to-day office administration. During election periods, manages the day-to-day operations of our Mail Ballot processing center; this includes Signature Verification & Challenge Team processing, Military & Overseas voters ballot processing, Ballot Removal, Duplication processing and Health Care Facilities visits. Oversees and manages the work of temporary election workers performing activities in support of the election.

Target Hiring Range: $21.50 – $26.79 USD Hourly
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Executive Director

Employer: Missouri Association of County Clerks and Election Officials

Location: , MO

Category: Executive

The Missouri Association of County Clerks and Election Authorities (MACCEA) is a professional
association of county clerks and election authorities from Missouri’s 116 counties and election authority
jurisdictions.
MACCEA’s Executive Board is comprised of elected county clerks and appointed election directors
whose full-time jobs are to manage county offices, conduct high profile elections, and work in the
challenging environment of county government administration. The Board is a volunteer position and
officers are elected by the association membership with additional members appointed by the Board
President. The Executive Director position, established in 2022, will help the Board better support our
membership in their roles as county clerks and election authorities, as well as support the association’s
vision, mission, and goals.
MACCEA seeks a contract Executive Director with diverse non-profit management, governance,
conference planning, and communications experience. The Executive Director reports to the 12-member
MACCEA Executive Board. Duties and association management are delegated to the Executive Director
by the MACCEA Bylaws and under the direction of the Executive Board.

Title: Executive Director, Missouri Association of County Clerks & Election Authorities
Type: Contract position
Posting Date: February 3, 2023 – February 16, 2023
Salary Range: $55,000 – $65,000, commensurate with experience
Start Date: On or prior to April 1, 2023
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General Registrar/Director of Elections - City of Lexington, VA

Employer: City of Lexington

Location: Lexington, VA

Category: Registrar

The City of Lexington, VA is seeking a qualified individual to serve as General Registrar/Director of Elections. Lexington is a city of approx. 7,300 and is home to the Virginia Military Institute and Washington & Lee University. Located at the foot of the Blue Ridge Mountains, Lexington boasts an array of dining, arts, historical and entertainment options. The region offers affordable housing opportunities, as well.
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Information Technology Security Analyst

Employer: Illinois State Board of Elections

Location: Sangamon County, IL

Category: Analyst

The IT Security Analyst reports directly to the Manager of Cyber Operations and Infrastructure. Supports the administration, implementation, review, and improvement of endpoint, network, hardware, application, and data security practices.

Implements, supports and monitors the agency’s information security applications, including email security, web security, endpoint security software, firewalls, intrusion prevention applications, data loss prevention, etc. Monitors system dashboards and logs for threat indicators. Analyzes data and performs necessary incident response procedures. Conducts network, system and application vulnerability assessments.

Analyzes agency threat surface and makes recommendations to management to harden agency systems. Evaluates agency processes and implements and/or makes recommendations to enhance security. Reviews information received concerning threat events from end users, supervisory personnel, other federal, state, county and local agencies and governmental entities involved in the exchange of data with the State Board of Elections (SBE), external entities such as the Multi-State Information Sharing and Analysis Center (MS-ISAC), Elections Infrastructure Information Sharing and Analysis Center (EI-ISAC), trusted cybersecurity vendors, law enforcement agencies, and public information sources.

Consults with SBE staff on security issues. Provides a high level of customer service to agency staff, state, county, and local election officials. Ensures service desk queues and incidents are handled in an appropriate and timely manner.
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Ohio Secretary of State Elections Director

Employer: Ohio Secretary of State

Location: Columbus, OH

Category: Director

The Ohio Secretary of State Elections Division is recruiting for a Director of the Elections Division. The Director of the Elections Division (often called the Elections Director) oversees a team responsible for one of the Office’s two main functions: the oversight of local, state, and federal elections. The director serves as the Office’s primary liaison to Ohio’s 88 county boards of elections and, under the general direction of the Chief of Staff, leads the strategic planning and daily management of the division, including the following duties:
• Supervises division employees, including the enforcement of workplace policies, periodic review of performance, and recommendations for compensation and promotion
• Oversees the issuance of advisories and directives that inform boards of changes to state election laws and sets uniform standards and policies by which elections are conducted
• Develops and executes a detailed plan to manage the division’s work product in support of all timelines and deadlines associated with the annual elections calendar
• Helps to develop and administer the division’s operational budget to ensure adequate levels of statewide support for the Office’s objectives
• Provides daily support to boards of elections, including troubleshooting and training, as well as assistance as needed with administrative functions such as voting operations, poll worker recruitment, records processing and retention, post-election auditing, budgeting, legal compliance, and all other expectations established in the Secretary of State’s Election Official Manual
• Reviews feedback from the Office’s regional operations teams and provides follow-up and support as needed
• Determines the forms of ballots, poll books, voter instruction notices, and other forms relevant to the administration of elections
• Oversees the collection, organization and review of statewide initiative and referendum petitions
• Coordinates the meetings and direction of the Ohio Board of Voting Machine Examiners and the Ohio Ballot Board
• Assists in the development and implementation of election-related public policy
• Supports the Office’s legal staff in fulfilling public records requests, addressing litigation, and supporting law enforcement inquiries
• Frequently briefs the Secretary of State and Chief of Staff on all relevant developments impacting the administration of elections in Ohio
• Advises on vendor and consultant contracts
• Assists the Office’s Information Technology team with election data retention and analysis efforts, including maintenance of voter registration records, investigations of fraud and irregularities, and publication of election statistics
• Communicates with advocacy groups and election officials seeking guidance on the Office’s directives, advisories, or strategic policy initiatives
• Represents the Secretary of State as needed in meetings, hearings, conferences, and other functions related to election administration
• Seeks opportunities to strengthen the influence and visibility of the Office with election officials, advocacy groups, and influencers
• Assists with the development of the Office’s communication content to intergovernmental contacts and third-party stakeholders
• Manages the logistical planning and execution of the Office’s statewide Election Night Reporting operation, which includes the collection, tracking, tabulation, and reporting of election data from boards of elections to an official website for public consumption
• Assists the Office’s legal staff in ensuring compliance with applicable rules, disclosures, and filings relating to lobbying and ethics laws
• Collaborates with the Office’s External Affairs, Business Services, and Public Integrity divisions to support their respective objectives, including the development of public voter awareness campaigns, informational publications, website content, and other communications content
• Otherwise supports the Secretary of State and the Office of the Secretary of State in complying with all statutory obligations set forth under Ohio Revised Code Section 3501.05, “Election duties of secretary of state.”

Salary $125,000 – $140,000

SUBMIT RESUMES AND SALARY REQUIREMENTS TO:
mluers@ohiosos.gov
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Program Officer

Employer: Election Trust Initiative

Location: Washington, DC

Category: Program Officer

About the Organization:
The Election Trust Initiative, LLC is a non-partisan grant-making organization providing support to nonpartisan research, resources, and organizations that help election officials strengthen election administration. Launched in 2023, the Initiative’s founding partners are the Pew Charitable Trusts, the William and Flora Hewlett Foundation, and the Klarman Family Foundation. Election Trust Initiative operates as a subsidiary of the Pew Charitable Trusts, a section 501(c)(3) public charity.

Position Overview:
The program officer is part of a small project team that works to advance evidence-based and nonpartisan solutions that improve the accessibility, integrity, and trustworthiness of the U.S. election administration system. This position will work with the team and our partners to develop strategies to strengthen the field of election administration, identify and vet grantees, provide business planning and capacity building support to key organizations in the field, develop metrics to assess and monitor the portfolio’s progress in attaining its objectives, and coordinate strategies with allied philanthropic partners also investing in the elections sector. This work will involve building relationships with elections officials, researchers, policymakers, non-profit organizations, donors, and other key stakeholders.

The position is based in Washington, D.C., though remote candidates will be considered, and it is eligible for up to 60% telework if working from the DC office. The position will report to the executive director of the Election Trust Initiative.

Responsibilities:
-Strategic Planning
• Develop extensive assessments of long-term and emerging questions, challenges, and opportunities facing the field of election administration working closely with key stakeholders, advisors, philanthropic partners, innovators in the private sector and the broader project team.
• Develop and implement targeted, effective and measurable grantmaking strategies to address specific gaps, vulnerabilities or opportunities in the election administration field.
• Identify possible grantees and conduct extensive due diligence that will include among other assessments an analysis of the alignment and strength of an organization’s health, mission, priorities, strategies, role in the field and potential for growth.
• Develop strategies to build the organizational capacity of grantees in areas such as governance, organizational management, financial management, program management, and human resources that will be needed to achieve ambitions of scale and sustainability.

-Grants Management
• Work with potential grantees to structure grants to meet grantmaking policies, procedures and strategies.
Prepare and present strategies and grant recommendations to decision-making bodies.
• Working closely with colleagues on the Election Trust Initiative team, collaborate to develop grant documents. Translate grantmaking recommendations into grant deliverables and milestones. Assist with the development of grant budgets. Assist with the completion of operational and reputational due diligence, upon request.
• Oversee management of approved grants. Serve as main point of contact for grants in your portfolio.
Continually assess performance against identified objectives, determine when goals are at risk of not being met, identify the causes and, when needed, take appropriate steps to fix any problems in ways that keep the initiative on course. Effectively tie individual grantees into the broader strategic framework for building the field. Work with grants and operations specialist to track grant budgets and spending, and to coordinate with Pew operations units, as needed. Process and approve needed changes to grant deliverables as needed.

-Stakeholder Engagement
• Inform the development of agendas for meetings of founding partner representatives overseeing strategies and grants and participate as needed.
• Serve as a spokesperson for the Initiative to cultivate and engage the public and key constituencies on core issues, including representing the Initiative publicly at conferences, seminars, and official forums, and authoring articles and other communications.
• Contribute to the planning of meetings and conferences of key stakeholders in the field.
• Acquire and maintain a broad knowledge of trends in election administration including changes in policy and practice at the local, state and federal levels, emerging academic research, and innovations in related arenas and ensure the team is notified of key developments in these areas.
• Build and maintain strong working relationships with election administrators, nonprofits, policymakers, researchers and innovators in the field, grantees, and partners.
• Perform other project-related duties as necessary.

Requirements:
• Bachelor’s degree or equivalent experience with at least eight years of specialized and directly applicable experience or a Master’s degree with at least 4 years of specialized and directly applicable experience.
• A non-partisan orientation and approach to the work.
• Strong interpersonal skills and a willingness to work collaboratively as a member of a team.
• Excellent written and oral communication skills, including ability to synthesize and summarize complex ideas and recommendations in a clear, effective manner.

Key attributes and preferred experience
• Experience in the field of election administration, particularly at the local level, or in state policymaking.
• Ability to collaborate effectively with representatives from the election administration, academic, policy, philanthropic, private sector and advocacy fields. Able to work productively with people and institutions with differing points of view, and to listen carefully and integrate the insights of others into your analysis.
• Persuasive, highly articulate in building support for and commitment to initiatives and ideas.
• Demonstrated time- and project-management skills, including the ability to meet multiple deadlines by maintaining a high level of organization, juggling multiple priorities and adjusting to changing circumstances while maintaining attention to details.
• An ability to make decisions after contemplating various courses of action, justify recommendations with evidence or clear reasoning, and be responsive, clear and resolute when appropriate.
• The capacity to resolve problems creatively and logically.

Travel:
This position may involve frequent travel to meet with policymakers and external stakeholders or to attend conferences and meetings. For candidates not based in Washington D.C., this position will also require travel as needed to Washington, D.C. to participate in team events.
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Program Officer

Employer: Election Trust Initiative

Location: Washington, DC

Category: Program Officer

The Election Trust Initiative, LLC is a non-partisan grant-making organization providing support to nonpartisan research, resources, and organizations that help election officials strengthen election administration. Launched in 2023, the Initiative’s founding partners are the Pew Charitable Trusts, the William and Flora Hewlett Foundation, and the Klarman Family Foundation. Election Trust Initiative operates as a subsidiary of the Pew Charitable Trusts, a section 501(c)(3) public charity.

The program officer is part of a small project team that works to advance evidence-based and nonpartisan solutions that improve the accessibility, integrity, and trustworthiness of the U.S. election administration system. This position will work with the team and our partners to develop strategies to strengthen the field of election administration, identify and vet grantees, provide business planning and capacity building support to key organizations in the field, develop metrics to assess and monitor the portfolio’s progress in attaining its objectives, and coordinate strategies with allied philanthropic partners also investing in the elections sector. This work will involve building relationships with elections officials, researchers, policymakers, non-profit organizations, donors, and other key stakeholders.

The position is based in Washington, D.C., though remote candidates will be considered, and it is eligible for up to 60% telework if working from the DC office. The position will report to the executive director of the Election Trust Initiative.
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Senior Election Specialist - Voter Services

Employer: Johnson County

Location: Olathe, KS

Category: Specialist

The Senior Election Specialist – Voter Services will take a lead role on the voter services team within the Election Office. This position will oversee the office’s use of the statewide voter registration system and support other employees in their work within this vital system. This will require attention to detail and the ability to define a series of tasks to complete work within the system in an efficient and accurate manner for temporary employees. This position will also research and perform all geography changes within the statewide voter registration system to accommodate annexations made by cities as well as district boundary changes made by state and local governing bodies. The Senior Election Specialist – Voter Services will also participate in the programming of elections to include laying out paper ballots and designing the screens and audio for use on the ballot marking devices. This position will also receive and file all candidate paperwork including declarations of candidacy and required campaign finance disclosures. This position also actively mentors, coaches and collaborates with employees to enhance the county mission and vision keeping in mind the common goal of leaving our community better than we found it.
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Systems Integration Specialist (Operations & Policy Analyst 3)

Employer: Oregon Secretary of State

Location: Salem, OR

Category: Specialist

WHAT YOU WILL DO:
In this position you will serve as the system integration expert and ensure that the new Oregon voter registration system (Oregon Votes) properly interacts with hardware and software systems used by the Agency and counties.

This is accomplished in part by, but not limited to:

Integration:
Facilitating mail sorter and scanner set up and integration with counties, including working with vendors and determining common data formats.

Ensuring key systems (such as mail sorters and scanners) are compatible with Oregon Votes system. Complete system testing and configuration to ensure smooth integration.

Acting as liaison connecting vendors with Oregon Votes team and counties for key hardware/software products which interact with the Oregon Votes System. These systems include mail sorters, scanners, label printers, and other devices typically owned and operated by counties for elections purposes.

Working with stakeholders to develop requirements ensuring interoperability of systems with Oregon Votes and ensure clear stakeholder understanding of requirements.

Developing instructional materials to guide counties in using their systems in conjunction with Oregon Votes.

System Support:
Defining and validating parameters for the proper transfer of data between Oregon Votes and county-owned systems, such as mail sorters.

Preparing and assisting Agency, counties, vendors and other entities to for the launch of Oregon Votes System by providing technical support for launch and deployment of system.

Researching, identifying, and recommending needs or requirements for county system interoperability and providing guidance.

Communicating proposed solutions to Secretary of State (SOS) Elections and working with IT staff and vendors to implement the solutions.

Researching and troubleshooting potential issues with counties and vendors.

Creating and maintaining troubleshooting documents, standard procedures, and knowledge database for county and state users.

Ensuring development needs for compatibility are completed, including existing and future components. Recommend system enhancements as needed.

Researching, creating, and recommending statewide policy for configuration of county owned systems to management, ensuring county systems are compatible with Oregon Votes Systems.

Working in partnership with counties, SOS Information Systems Division, and Elections management team to develop various policy configurations, depending on county needs and implement as needed.

Performing site visits to various counties to ensure system configuration is consistent and uniform across counties.

Developing and providing subject matter training and guidance statewide regarding the interaction of Oregon Votes and county-owned systems, such as mail sorters.

Set up and facilitate the set-up of public terminals for voter use across the state.

Troubleshooting and set up label printing and form printing.

Reporting:
Analyzing reports and data extractions from Oregon Votes system to ensure usability and compatibility with third-party systems.

Recommending updates to report format and content as necessary.

Ensuring familiarity with data exports from Oregon Votes to county systems and the formatting of data sent from county systems for import into Oregon Votes.

Facilitating the adoption and use of standard reporting formats such as state and federal leading practices (e.g. NIST) and other common data formats, where available among stakeholders: SOS, counties, and third-party vendors.

Engaging with stakeholders to identify and develop requirements for additional reports in Oregon Voters as necessary based on user requirements and/or changes to regulatory needs.

Analysis and Policy Recommendation:
Reviewing proposed state and county changes to Oregon Votes and county systems, analyze impacts on resources, staff, and compatibility.

Making recommendations about system, software, and other configurations to supervisor.

Implementing system changes from legislation by collaborating with counties, Division staff, and agency IT staff.

Recommending improvements to Elections Division Management on a regular basis by researching effectiveness of vendors, procedures, and policies.

Gathering feedback on a regular basis to determine best outcomes for elections system operations and presenting to Elections management.

For explicit duties, please request a copy of the position description from sarah.manring@sos.oregon.gov.

TO QUALIFY:
Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don’t meet every one of our desired qualifications listed.

Your application must demonstrate education and/or experience in the following:

A Bachelor’s Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and four years professional-level evaluative, analytical, and planning work.

OR

Any combination of experience and education equivalent to seven years of experience that typically supports the knowledge and skills for the classification.

Driving is an essential function of this position. You must have a valid driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s).

As the most competitive candidate, your application will demonstrate the following requested skills and experience:
Implementing and troubleshooting of mail sorters or similar systems
Intermediate understanding of network topology
Creating or interpreting system diagrams, (UML or similar)
Common data formats such as JSON or XML
Basic/intermediate understanding of SQL and/or relational database structure
Facilitating implementation of Data transfer processes

Preference may be given to applicants with elections experience.
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electionline Weekly

March 30, 2023

New survey and report highlight work of civic engagement organizations
National Voter Education Week and Power the Polls

It takes a village to run a successful election.

In 2020 with the pressures of the pandemic weighing down on elections officials nationwide, a number of new artners and civic engagement organizations joined the village to help with everything from educating voters to recruiting poll workers.

Many of those organizations stayed in the game for 2022 with their eyes on 2024 and beyond. Two of those groups, Power the Polls and National Voter Education Week recently released reports and surveys on the impact of their work in 2022.

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