Assistant Manager - Poll Worker DepartmentEmployer: Palm Beach CountyLocation: West Palm Beach, FLCategory: Manager
The Palm Beach County Supervisor of Elections is looking for an experienced Assistant Poll Worker Department Manager. In this role, you will oversee the planning and the completion of various projects, administrative functions, operations, and specialized tasks in the Poll Worker Department. The work involves knowledge and application of departmental operations, planning, assigning responsibilities, monitoring election worker classes, maintaining records, evaluating performance, and the ability to review work for accuracy. This position requires initiative and sound independent judgement in the application of office policies, election laws, and procedures. Must be personable and maintain effective working relationships with colleagues, associates, and the general public. All work is performed under the guidance of the Supervisor of Elections.
The ideal candidate will have an excellent work ethic, including consistent performance, reliability, and attendance. The desire and ability to work well in a fast-paced collaborative environment with a smile are essential to the position.
Education Training and ExperienceMore Info
Education: Bachelor’s degree or equivalent experience.
Experience: 2+ years of experience in elections in a supervisory role. Proven organizational ability and strong attention to detail. Proficiency with Microsoft Office (MSWord, PowerPoint, Excel, Publisher, Outlook, etc.). Must be able to drive a vehicle.
Certification ManagerEmployer: Hart InterCivicLocation: Austin, TXCategory: Manager
Hart InterCivic is looking for a Certification Manager to join our team in Austin, Texas. The Certification Manager’s responsibilities include planning and managing federal and state certification activities, ongoing compliance activities, and leadership of the Certification Team. The Certification Manager will report to the VP of Product Management and will work closely with key internal and external stakeholders and cross-functional input providers including Sales, Product Management, Finance, Operations and Engineering. The ideal candidate will be a master communicator, will have the ability to move seamlessly from big picture to detailed planning activities and will have experience working with state and local government elections processes, high-level project management skills, and the ability to manage priorities to ensure adherence to externally driven deadlines.More Info
Communications OfficerEmployer: Union County Board of ElectionsLocation: Monroe, NCCategory: Communications
The Communications Officer, under limited supervision and with a high level of collaboration, administers outreach and communications activities on a countywide basis for the Union County Board of Elections office. Must demonstrate initiative, good judgment, nonpartisanship, and the ability to express thoughts clearly and simply. Employee must also exercise considerable tact and courtesy in frequent contact with candidates, elected officials, staff, media, other governmental departments, and the general public.More Info
Data AnalystEmployer: Protect DemocracyLocation: RemoteCategory: Analyst
VoteShield, a project of Protect Democracy, seeks highly motivated and civic-minded Data Analysts to join our growing team. VoteShield’s goal is to maintain complete and accurate voter data in order to ensure free and fair elections for all qualified voters. As a member of this world-class analysis and engineering team, you will analyze voter registration data, work with election administrators, and grow your technical skills.
Ideal candidates will be critical thinkers with a command of data analysis techniques and the ability to distill findings into clear, accessible reports and presentations. We are seeking people who bring an interest in civic data, commitment to non-partisanship, and passion for defending and strengthening our democracy through free and fair elections.
We do not expect that any one candidate will have all of the experiences and requirements listed — our current data analysis team comes from a variety of professional backgrounds, including academia and the public and private sectors. We highly encourage you to apply if the job description gets you excited about the role and the work of Protect Democracy & VoteShield.
You may work from any location in the United States, and candidates from diverse backgrounds and from across the political and ideological spectrum are strongly encouraged to apply.
Data Analysts will:
- Review and analyze changes in voter registration data and absentee ballot data in order to provide election officials with timely insights and answers to data questions.
- Write and present data reports that are accessible to the team, partners, and election administrators.
- Conduct legal/policy research as needed to provide context for your reports; contribute to research that utilizes VoteShield’s unique datasets and skills to assess election administration policies.
- Expand and enrich our current data with external datasets.
- Create, refine, and document your standards for reporting, and compare and collaborate to develop best practices for the team.
- Build and maintain relationships with current and prospective partners in the election community.
- Support work across Protect Democracy that can be enhanced through data analysis.
Department Analyst 12 - Training and Election AssistanceEmployer: Michigan Dept. of StateLocation: Lansing, MICategory: Training
This position is a lead analyst for the Training & Election Assistance Section. As a lead analyst, this position will be responsible for guiding the work of employees within the section and directing and reviewing their work. This position will also assist the Training & Elections Assistance Section handling complex issues that arise within the section, creating and implementing new training programs based on best practices in education and training technologies, This position will also develop and adapt training materials for Michigan election officials, conduct training sessions (both online and in person) covering election administration and related technologies/tools, and educate and oversee the performance of Michigan’s over 1,600 county and local election officials to ensure proper practices and procedures.More Info
Elections ProfessionalEmployer: The Elections GroupLocation: ,Category:
The Elections Group is growing its team of election professionals. You will work in support of state and local election officials as they enhance or implement new programs and adapt procedures as necessary in a dynamic operating environment. Our team works quickly to assess needs and provide guidance, resources and support in all areas of election administration, including security, audits, communications and election operations. This is an opportunity to be a part of a collaborative and professional group who are passionate about elections and serving the people who run them. Our employment model includes remote work with some travel required and competitive compensation. We will be hiring full-time, part-time and contract positions over the next several months. Applications will be reviewed on a rolling basis.More Info
Elections Specialist I, II or IIIEmployer: Douglas CountyLocation: Castle Rock, COCategory: Specialist
This position is focused on routine customer service and general office/clerical support including data entry, communications, and processing mail. This is a support role capable of performing a variety of tasks, with problem solving abilities, managing multiple competing responsibilities and prioritizing to maintain a continuous flow of election office operations. This is a visible and crucial position requiring exceptional computer, customer service, and communication skills.
Pay Range: $39,520.00 – 67,581.00More Info
Information Technology System AdministratorEmployer: Illinois State Board of ElectionsLocation: Springfield, ILCategory: Systems
Under general supervision of the Chief Information Officer, the Information Technology Systems Administrator will install, configure, and manage a broad range of systems and technologies that include, but not limited to networking, infrastructure management, power management, backup/recovery, software installation and hardware installation working in partnership with a dedicated Information Security department to maintain digital hygiene and security practices.
1. Manage agency’s Microsoft and other software technologies: Active Directory Domain Services, implement, configure and support Microsoft Office 365 government community cloud licensing and Microsoft Teams Calling. Ability to configure, troubleshoot Windows Server 2016/2019, Active Directory and Microsoft Azure structure (i.e. Azure backup and disaster recovery, Power BI, and Azure Active Directory) KACE Systems Management for patch management and software deployment, Print Servers, Exchange Server, SQL Server with clustering and IIS. Ensure all software and firmware are patched in a timely manner. Administer Cisco DUO 2FA portal for user addition/deletion/2FA bypass.
2. Manage agency’s network hardware and configurations. Configure Cisco Firepower NGFW(s) with active/passive HA, WLC, and stacked switches. Configure Citrix ADC (Netscaler) HA. Configure agency’s LAN, WAN, and WLAN networks. Maintain VPN connections. Configure and troubleshoot fiber-channel SANs and associated switches/HBA(s). Troubleshoot network problems. Provide after-hours support when necessary for infrastructure changes, outages (planned and unplanned) escalations. Maintain agency’s external DNS zone in conjunction with Department of Innovation and Technology (DoIT) maintain internal split-horizon DNS, maintain dedicated DNS zone for private, routable network for Election Authorities within the State of Illinois.
3. Manage, install, and upgrade agency’s server, storage, and backup hardware. Troubleshoot hardware issues. Assist with managing network connectivity for the agency including WiFi management using Cisco Meraki wireless access points. Handling support requests that come through the help desk portal or by phone. The target here is to resolve a high number of calls on the first contact.
(Job Responsibilities continued)
4. Manage agency’s virtual environment ESXi, vSphere, vCenter, Prism Central, Acropolis and Azure.. Configure virtualized servers, maintain VM templates, configure virtual networks, playbooks and baselines.
5. Manage agency’s Microsoft Azure recovery and backup systems. Ensure systems are tested and meet agency requirements for recovery capability.
6. Perform other duties as required or assigned which are reasonably within the scope of duties enumerated above.More Info
Network ManagerEmployer: Rhode Island Secretary of StateLocation: Providence, RICategory: Manager
The Network Manager will manage, maintain, document, and operate the Department of State’s (Department) network. Additionally, the Network Manager will configure, update, secure, and install network equipment with the Department’s infrastructure as well as work with other members of the eGov and IT Division to ensure secure reliable service to staff and the public. The Network Manager performs various duties including, but not limited to: Install, secure, maintain, troubleshoot, and repair LAN and WAN network hardware, software, systems, and cabling; Work with Department staff to assist them in understanding and utilizing network services and resources; Build and maintain network log infrastructure and support critical response initiatives; Manage, monitor, document, and expand the network infrastructure; Resolve desktop and networking problems; Assist staff with maintaining voice, data, and wireless communications; Develop and implement policies related to secure hardware and software; Optimize and maintain network security through the proper design, implementation and maintenance of network devices, appliances, and other systems; Plan and implement new network installations and upgrades; Maintain an orderly networking office and equipment storage area; Participate in Disaster Recovery and Business Continuity planning, drill, and implementation activities; and Perform other duties as required. Salary: $73,416 – $83,126.More Info
NextVote Project ManagerEmployer: Hart InterCivicLocation: Austin, TXCategory: Manager
Project Managers at Hart InterCivic are highly motivated “self-starters” who are enthusiastic about providing exceptional customer service. Working with other members of the Professional Services, the Customer Support Center team, Product Management and the Engineering teams, the Project Manager directs activity, solves problems, and develops lasting and strong relationships with our customers. Hart InterCivic’s unique and industry known culture of innovation, transparency, and customer-centric focus creates an environment where team members will continually grow and be challenged to develop their careers. Responsibilities: Acquire an expert level of knowledge of Hart products. Develop project plans and applicable subordinate plans, including identification of risks and contingency plans. Identify and schedule project deliverables, milestones, and required tasks. Coordinate and conduct requirements-gathering for functional elements of voter registration products. Develop election-based training schedules for voter registration customers that guide them through first election activities. Assess customer needs throughout the project and manage those needs, expectations and relationships. Direct and coordinate activities to ensure project progresses on schedule. Provide technical advice and resolve problems. Create a strong customer relationship that encourages questions and participation. Coordinate customer-level data migration activities (milestones) for voter registration products.More Info
Operations ManagerEmployer: Santa Fe CountyLocation: Santa Fe, NMCategory: Manager
Under the general direction of the Department Director or elected official, establishes, implements, and oversees sound financial management, accounting, budgeting, staffing, procurement, and monitoring of internal control systems and processes for a department. Oversees multiple program support functions within the Department. This position will also manage the customer service and front window functions of the Clerk’s office.
Essential Job Functions
- Collaborates with Finance Department to establish the departmental budget request and submittal; executes, analyzes, forecasts, and manages budget in compliance with County policy.
- Oversees the development, tracking, and processing of all Department contracts, Requests for Proposal (RFP), Personnel Actions (PA), and payroll.
- Tracks grants and bond expenditures to ensure timeliness and efficiency.
- Serves as the official liaison with County Finance Department, Legal Department, and Personnel Department regarding Contracts, RFP’s, and payroll.
- Ensures internal control structure, budgetary control system and all accounting processes are functioning effectively within the department.
- Certifies that payments to vendors are accurate and timely and are for goods and services rendered in accordance with County policy.
- Disseminates information to management regarding the fiscal procedures and responsibilities regarding all financial transactions and activities.
- Coordinates program support activities within the Department; may present information at Board of County Commission meetings; may develop policies and business procedures for the department; and may audit and verify department payroll matters.
- Supervises timesheet submission for the department, ensuring timesheets are accurate and complete.
- Coordinates with the County Human Resource Department regarding the processing and tracking of all employee actions and issues; collaborates with Human Resources to facilitate recruitment for the department.
- Assists the Department Director/Elected Official with projects and assignments of priority and ensures completion of assignments in an effective and timely manner.
- Responds to questions and requests for information for the department.
- Hires, orients, trains, supervises, assigns and reviews work of, evaluates, and disciplines staff; recommends staff for promotion, compensation increases; and disciplinary action. Schedules, plans, and oversees or assists with departmental meetings; attends external meetings as representative of department; and attends meetings with government officials, vendors, and the public.
- Maintains knowledge of emerging technology and trends, current industry standards, evolving technologies, and methodologies that will impact department.
- Manages the customer service procedures and protocols in the Clerk’s Office; is readily available by phone, chat and email.
- Answers the main phone number and Clerk inbox; follows up with customer requests
- Manages the Clerk’s Office calendar protocol, chat and ticketing systems
- Maintains lists of regular customers by type: titles companies, surveyors, etc.
- Notifies customers of any operational changes, ensures holidays are posted
- Maintains effective communications with users regarding vendor activities, problems, status, timelines and other details.
Research DirectorEmployer: CEIRLocation: RemoteCategory: Research
CEIR seeks a qualified Research Director to join our team.
The Research Director will report to the Executive Director and lead CEIR’s research initiatives. These initiatives include, but are not limited to, matters pertaining to voter registration, voter access, election integrity and security, and election policy, generally. The Research Director will set goals aligned with CEIR’s mission and provide the research team with strategic direction on how to reach those goals, all while ensuring the rigor, integrity, and quality of all research activities.
– Collaborates with leadership to build CEIR’s research portfolio
– Leads the identification of new projects to conduct internally or in partnership with election officials, academics, and other experts
– Engages with stakeholders on research concepts
– Works with outside consultants as necessary
– Oversees the development of and compliance with research and data agreements
– Manages all research activities including project design, data collection, analysis, and dissemination of research findings
– Conducts research, analysis, and writing for selected projects
– Leads the dissemination of research findings through publications, briefings, and presentations (media training is a plus)
– Hires, trains, and supervises research staff, fellows, and interns
– Maintains effective communication and coordination with leadership staff
– Contributes to CEIR’s leadership team
This is an excellent opportunity for an experienced and highly motivated individual who wants to join a growing nonprofit that seeks to make a substantial, positive, nonpartisan impact on elections and American democracy. The Research Director role is a full-time job. CEIR supports hybrid work at its office in Washington, DC. However, we will consider outstanding candidates across the United States that wish to work remotely. CEIR’s office hours are 9am-5pm ET, and the Research Director is expected to be available during that time regardless of location.
Full vaccination against COVID-19 is a condition of employment with CEIR. Any offers of employment will be contingent upon the individual proving they are fully vaccinated and boosted (if eligible) against COVID-19. Reasonable accommodations will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable federal, state, and local law.
– Graduate degree in relevant field
– 7+ years professional experience leading research activities in a non-profit, policy, or government environment
– Demonstrated interest in advancing evidence-based policy design and research
– Excellent interpersonal skills and comfort working with internal teams and external partners
– Strong strategic thinking and decision-making skills
– Strong oral and written communication skills
– Experience working with large data sets and knowledge of statistical software (e.g., R, SAS, Stata, SPSS)
– Commitment to promoting diversity, equity, and inclusion both in your work and in the workplace
– Experience with program evaluation
– Experience working with election officials
– Experience with statistical modeling, developing/implementing a data management plan, or other related work in support of data-driven research
– Public speaking experience (media training a plus)
– Live in the Washington, DC Metropolitan Area (as noted above, we will consider outstanding candidates that reside elsewhere)
The salary range for this position is $110,000-160,000.
CEIR offers competitive benefits, including medical/dental/vision insurance, a 401(k) with employer match up to 5 percent of your salary, and unlimited paid time off.
Apply at https://electioninnovation.org/who-we-are/jobs/apply.
Please include the following:
– Brief cover letter or explanation of your interest in the position
– Writing sample
– Three (3) references
Interviews and hiring will be done on a rolling basis.More Info
Systems Integration Specialist (Operations & Policy Analyst 3)Employer: Oregon Secretary of StateLocation: Salem, ORCategory: Systems
WHAT YOU WILL DO:
In this position you will serve as the system integration expert and ensure that Oregon Voter Registration Systems properly interact with hardware and software systems used by the Agency and counties.
This is accomplished in part by, but not limited to:
Facilitating mail sorter and scanner set up and integration with counties, including working with vendors and determining common data formats.
Ensuring key systems (such as mail sorters and scanners) are compatible with Oregon Voter Registration Systems. Complete system testing and configuration to ensure smooth integration.
Acting as liaison connecting vendors with the Oregon Voter Registration Systems team and counties for key hardware/software products which interact with the System. These systems include mail sorters, scanners, label printers, and other devices typically owned and operated by counties for elections purposes.
Working with stakeholders to develop requirements ensuring interoperability of systems with Oregon Voter Registration Systems and ensure clear stakeholder understanding of requirements.
Developing instructional materials to guide counties in using their systems in conjunction with Oregon Voter Registration Systems.
Defining and validating parameters for the proper transfer of data between Oregon Voter Registration Systems and county-owned systems, such as mail sorters.
Preparing and assisting Agency, counties, vendors and other entities to for the launch of Oregon Voter Registration Systems System by providing technical support for launch and deployment of system.
Researching, identifying, and recommending needs or requirements for county system interoperability and providing guidance.
Communicating proposed solutions to Secretary of State (SOS) Elections and working with IT staff and vendors to implement IT staff proposed solutions.
Researching and troubleshooting potential issues with counties and vendors.
Creating and maintaining troubleshooting documents, standard procedures, and knowledge database for county and state users.
Ensuring development needs for compatibility are completed, including existing and future components. Recommend system enhancements as needed.
Researching, creating, and recommending statewide policy for configuration of county owned systems to management, ensuring county systems are compatible with Oregon Voter Registration Systems.
Working in partnership with counties, SOS Information Systems Division, and Elections management team to develop various policy configurations, depending on county needs and implement as needed.
Performing site visits to various counties to ensure system configuration is consistent and uniform across counties.
Developing and providing subject matter training and guidance statewide regarding the interaction of Oregon Voter Registration Systems and county-owned systems, such as mail sorters.
Set up and facilitate the set-up of public terminals for voter use across the state.
Troubleshooting and set up label printing and form printing.
Analyzing reports and data extractions from Oregon Voter Registration Systems system to ensure usability and compatibility with third-party systems.
Recommending updates to report format and content as necessary.
Ensuring familiarity with data exports from Oregon Voter Registration Systems to county systems and the formatting of data sent from county systems for import into Oregon Voter Registration Systems.
Facilitating the adoption and use of standard reporting formats such as state and federal leading practices (e.g., NIST) and other common data formats, where available among stakeholders: SOS, counties, and third-party vendors.
Engaging with stakeholders to identify and develop requirements for additional reports in Oregon Voters as necessary based on user requirements and/or changes to regulatory needs.
Analysis and Policy Recommendation:
Reviewing proposed state and county changes to Oregon Voter Registration Systems and county systems, analyze impacts on resources, staff, and compatibility.
Making recommendations about system, software, and other configurations to supervisor.
Implementing system changes from legislation by collaborating with counties, Division staff, and agency IT staff.
Recommending improvements to Elections Division Management on a regular basis by researching effectiveness of vendors, procedures, and policies.
Gathering feedback on a regular basis to determine best outcomes for elections system operations and presenting to Elections management.
For explicit duties, please request a copy of the position description from firstname.lastname@example.org.More Info
Training Program CoordinatorEmployer: Charleston CountyLocation: North Charleston, SCCategory: Coordinator
This position is responsible for the recruiting, coordinating, and training of Election Day poll managers on the policies, procedures, and SC State law regarding the administering of fair, honest, and accurate elections within the polling places on Election Day and during early voting. This position will also train all temporary Early Voting staff. This position will be responsible for developing all instruction manuals and materials. This position reports directly to the Deputy Director of Election Operations.
OPEN UNTIL FILLED – APPLICATION REVIEW BEGINS IMMEDIATELY
Duties and Responsibilities
This position develops the training of poll managers and coordinates in-person and online training for full-time staff, poll managers/temporary staff, and Board members.
Liaison to the Board for all training inquiries and certification requirements.
Coordinate the Adopt-A-Polling Location and Day for Democracy programs.
Collaborate with the Marketing and Communications Specialist to produce poll worker recruitment materials and media.
Develop and implement comprehensive year-round training program that would benefit department staff, poll workers, and other county staff.
Create training schedules for all staff and board members, track and create reports on outcomes of all training and maintain training records for the department.
Train new hires on county and department policies and procedures and use the best training methods for a specific purpose or audience.
Gather and evaluate information from employees and management on previous training to identify weaknesses and areas that need additional training.
Attend seminars and meetings to learn new training methods and techniques and use the knowledge to prepare and coordinate future training sessions.
Recruit and train new Trainers, delegate training tasks to the new Trainers and evaluate performance.
Market company training opportunities to employees and provide information on benefits to encourage participation.
Inform employees, poll workers, and board members on scheduled training and track their progress.
Recommend training materials and methods, order and maintain in-house training equipment and facilities and manage the budget set for training.
Assist Precinct Manager with recruitment, assignment, and payroll for poll workers.
Will perform additional duties as assigned.
Minimum QualificationsMore Info
Associates Degree from an Accredited college in Education, Training, HR or related field.
A minimum of 3 years of experience as a Trainer Coordinator, Trainer, Training Facilitator or similar role
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