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Director of Elections/General Registrar

Employer: Fairfax City

Location: Fairfax, VA

Category: Registrar

The General Registrar is a department head and manages two full time employees, a team of temporary staff, and 60-100 elections officers. He/she is responsible for Voter Registration, candidate filing, campaign finance, and Election Management, including security protocols. The Registrar must perform the duties outlined in Virginia Code Sec. 24.2-114 to include timely processing of registration applications and maintaining accurate and current registration records, assuring compliance with all laws and regulations regarding voter registration and especially overseeing the registration process including eligibility determination and denial notification process in accordance with Department of Elections Guidelines. Elections management duties are carried out at the direction of the Electoral Board and include the maintenance, preparation, testing and deployment of the voting machines. Assuring the availability of the polling places; posting of precinct signs and preparation of election materials for the polling places. Assisting the Electoral Board to insure the uniformity, legality, and accuracy of elections. The General Registrar is required to manage all personnel, fiscal and physical resources as needed to provide all required and desired services of the office. Develop and administer a public information program to encourage registration and voting. Deal with inquiries and complaints from the general public and be a capable public leader. Must have the ability to establish effective working relationships with employees, City officials and the general public. Responsible for officer of elections training and preparation to include duties as a primary trainer of officers of election. The duties listed above are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Salary: $148,293 – $182,392. Deadline June 30.
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Board of Elections Training Specialist

Employer: Wake County Board of Elections

Location: Raleigh, NC

Category: Training
Are you looking to get involved in your community? Do you want to make a difference? Are you passionate about learning? If so, get ready to roll up your sleeves and become part of something bigger! The Wake County Board of Elections is currently seeking an experienced Instructional Designer/Training Specialist to join our dynamic and driven Training Team. The ideal candidate will be a strong communicator who thrives in a fast paced, ever changing work environment. They will have a clear understanding of the commonly accepted instructional design models, what it takes to be a behind the scenes designer, have a strong visual sense and excellent project management skills.

What will you do as a Board of Elections Training Specialist?
- Develop training materials, including classroom presentations, manuals, workbooks, training videos and online training modules to facilitate comprehensive training for Early Voting and Election Day Officials
- Review, evaluate and modify existing and proposed programs and recommend changes
- Create schedules, design layouts for training facilities and adjust room layouts as necessary between in-person classes
- Train and manage instructors and assistants for in-person training classes
- Serve as instructor for some online webinars and in-person classes
- Collaborate with team members to gain knowledge of work processes, identify training needs and establish plans to address the needs through training solutions
- Identify innovative training tools and methods to enhance the training program
- Monitor and assess election law changes and incorporate the changes into polling place procedures
- Develop and design election forms, precinct official website, newsletters, assessments and other communications
- Develop high level design documents, storyboards, audio narration scripts, status reporting, QA and testing plans
- Assists with Early Voting site setups and call center support
- Assists with Election Day call center support and post-election processes
- Portfolios will be required by all applicants who are selected to move forward in the recruitment process
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Associate Director, Political Science

Employer: MIT Election Data and Science Lab

Location: Cambridge, MA

Category: Director

To serve in a leadership role by working with the faculty director to develop and implement an expanded strategic vision of MEDSL and to manage operations and administration of the lab’s activities. Will bear primary responsibility for ensuring that the lab’s activities are responsive to the most pressing needs of election administrators throughout the United States and for maintaining robust lines of communication with election officials and allied research institutions. MEDSL is dedicated to the creation of knowledge, insights, and data necessary to increase understanding and guide improvement of elections as they are conducted in the United States. REQUIRED: bachelor’s degree; five years’ direct experience working in election administration or election science (which may have been acquired through work as a state or local administrator, leader of a nonprofit organization, or academic researcher); tactical and strategic approach to responsibilities; excellent problem-solving, organizational, project management, and written and verbal communication and presentation skills; organizational and cultural awareness; diplomacy and good judgment; initiative; interest in contributing to the progress of scientific research by facilitating the work of others; discretion and judgment with confidential information/issues; and proficiency with Microsoft Word, Excel, and PowerPoint. Must be able to achieve big picture results while paying attention to detail; follow through and achieve objectives in a timely manner; keep teams, projects, and deliverables on track; coordinate multiple tasks, set priorities, deliver results, and meet deadlines; exert influence, negotiate, and work across boundaries; and work independently and collaboratively. PREFERRED: graduate degree in law, political science, public policy, public administration, management, or related field.
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Information Technology Security Analyst

Employer: Illinois State Board of Elections

Location: Sangamon County, IL

Category: Analyst

The IT Security Analyst reports directly to the Manager of Cyber Operations and Infrastructure. Supports the administration, implementation, review, and improvement of endpoint, network, hardware, application, and data security practices.

Implements, supports and monitors the agency’s information security applications, including email security, web security, endpoint security software, firewalls, intrusion prevention applications, data loss prevention, etc. Monitors system dashboards and logs for threat indicators. Analyzes data and performs necessary incident response procedures. Conducts network, system and application vulnerability assessments.

Analyzes agency threat surface and makes recommendations to management to harden agency systems. Evaluates agency processes and implements and/or makes recommendations to enhance security. Reviews information received concerning threat events from end users, supervisory personnel, other federal, state, county and local agencies and governmental entities involved in the exchange of data with the State Board of Elections (SBE), external entities such as the Multi-State Information Sharing and Analysis Center (MS-ISAC), Elections Infrastructure Information Sharing and Analysis Center (EI-ISAC), trusted cybersecurity vendors, law enforcement agencies, and public information sources.

Consults with SBE staff on security issues. Provides a high level of customer service to agency staff, state, county, and local election officials. Ensures service desk queues and incidents are handled in an appropriate and timely manner.
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Deputy Director, Registration and Elections - Communications & Support Services

Employer: DeKalb County

Location: Decatur, GA

Category: Communications

The following duties are normal for this classification. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Manages, directs, and evaluates assigned staff; oversees employee work schedules to ensure adequate coverage and control; reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and County administrators and elected officials; and trains staff in operations, policies, and procedures.

Organizes, prioritizes, and assigns work; prioritizes and schedules work activities in order to meet objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; provides progress and activity reports to County administrators and elected officials; and assists with the revision of procedure manuals as appropriate.

Directs functions and activities of the department; directs voter registration programs, voter education and outreach programs; administers elections; recruits and trains poll workers; and oversees storage, maintenance, preparation, and testing of election equipment.

Directs voter registration activities; reviews and approves staffing levels during high volume and peak registration periods; monitors work activities to ensure timely processing of applications and maintenance of voter registration rolls; and conducts voter education seminars and training for citizens.

Conducts elections; supervises departmental personnel to ensure that all elections are conducted in accordance with state and federal laws and regulations; determines locations and schedule for early voting; organizes equipment and staff deployment levels for early and election day voting; reviews training packets; monitors early voting traffic and election task lists; approves ballot layouts; and implements changes in procedures to resolve issues.

Plans, directs, trains, and supervises voter outreach activities; processing absentee ballots; receives/files nomination papers, candidate statements and initiative petitions; maintains the voter file; advises individuals/groups on procedures for filing initiatives, referendums and recall petitions; and files/audits campaign financial statements.

Coordinates the daily operation of the department’s computer systems; supervises data entry of affidavits of registration; maintains election district information; prepares and maintains precinct maps; creating and consolidates precincts, including the operation of customized computer aided drafting applications; supervises election night ballot tabulating.

Plans, directs and supervises employees engaged in securing polling places and precinct officers; training precinct officers; orders and delivers precinct supplies and materials; operating collection centers; conducting official canvass of election returns; operates mailing and computerized mail addressing equipment; mails sample ballots and election information to voters; and receives, inventorying and storing election supplies

Assists in developing and implementing long- and short-term plans, goals, and objectives for the department; evaluates effectiveness and efficiency of department activities; reviews and revises policies, procedures, plans and programs; and researches, assesses, and makes recommendations regarding strategies to meet current and future election and voter registration needs.

Interprets, applies, and ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations or violations; maintains a comprehensive, current knowledge of applicable laws/regulations and pending legislation that may impact department operations; and maintains an awareness of new products, methods, trends and advances in the profession.

Assists in developing, implementing, and administering department budget; monitors expenditures for adherence to established budgetary parameters; and prepares and submits financial documentation.

Oversees equipment and supplies for the department; determines voting equipment needs for each precinct for elections; monitors the packing and preparation of voting equipment and supplies; reviews and approves supply and equipment requisitions; develops equipment specifications; obtains price quotes from vendors; prepares and updates policies and procedures for equipment storage; and manages the maintenance of all related records.

Completes data entry and filing; enters new voter registration information; verifies accuracy and completeness of voter information; conducts research of state records; mails out letters to retrieve missing information and documentation; updates existing records in statewide registration base; files new, updates existing, and pulls deleted cards as appropriate; scans and indexes registration and absentee applications; and files records and correspondence after processing.

Oversees the creation of print and online content to publicize and promote department programs, facilities, events, or objectives; researches and verifies information; reviews, approves, or produces newsletters, calendars, brochures, and flyers; monitors, approves, and creates content for social media and department website; and writes or edits official department announcements, emails blasts, press releases, letters, or posts.

Directs the design, planning and implementation of training programs aligned with department objectives and strategies; oversees community outreach programs and events; plans, organizes, and oversees special events, facility tours, educational programs; oversees the selection of locations, dates; reviews activities and materials prepared by staff or vendors; recruits and supervises event volunteers; and coordinates set-up, staffing, and implementation of program/event plans.

Represents department to media, other departments, municipalities, candidates and state officials; answers questions and provides information; coordinates work activities; reviews status of work; resolves problems; responds to media requests; gives interviews and official comments; and produces short television segments for DeKalb County TV.

Salary range: $81,077 – $125,670
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Assistant Manager - Poll Worker Department

Employer: Palm Beach County

Location: West Palm Beach, FL

Category: Manager

Job Summary
The Palm Beach County Supervisor of Elections is looking for an experienced Assistant Poll Worker Department Manager. In this role, you will oversee the planning and the completion of various projects, administrative functions, operations, and specialized tasks in the Poll Worker Department. The work involves knowledge and application of departmental operations, planning, assigning responsibilities, monitoring election worker classes, maintaining records, evaluating performance, and the ability to review work for accuracy. This position requires initiative and sound independent judgement in the application of office policies, election laws, and procedures. Must be personable and maintain effective working relationships with colleagues, associates, and the general public. All work is performed under the guidance of the Supervisor of Elections.

The ideal candidate will have an excellent work ethic, including consistent performance, reliability, and attendance. The desire and ability to work well in a fast-paced collaborative environment with a smile are essential to the position.

Education Training and Experience
Education: Bachelor’s degree or equivalent experience.
Experience: 2+ years of experience in elections in a supervisory role. Proven organizational ability and strong attention to detail. Proficiency with Microsoft Office (MSWord, PowerPoint, Excel, Publisher, Outlook, etc.). Must be able to drive a vehicle.
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Policy Associate

Employer: NCSL

Location: Denver, CO

Category: Specialist

NCSL’s Redistricting and Elections program is looking for a dynamic and flexible Policy Associate with demonstrated competence in legislative research and analysis of state election issues, including election administration, restricting, campaign finance and other related policy areas. Specifically, the ideal candidate should be able to summarize and describe a policy issue or legislative trends and be able to identify credible resources. The Policy Associate may work on a variety of policy and legislative topics, contribute to a range of tasks and projects, and over time may deepen knowledge in a particular subject matter. This role will also contribute to meeting planning, webpage maintenance, and may have contact with legislators, legislative staff, and other officials, including virtual and in-person discussions or meetings. Work may be performed independently or as a member of our team. This position will operate largely in support of and at the direction of other staff but may have responsibility for assigned tasks. Salary: $53,955. Closes June 9.
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Part-Time Operations Associate

Employer: NASED

Location: Remote

Category: Associate

This position is part-time and fully remote, but the candidate must live in the United States. Travel to support NASED’s Winter and Summer conferences is required (approximately 10 days per year). This position reports to NASED’s Executive Director. This role does not supervise any staff.
Position Summary:
A part-time (approximately 20 hours per week), fully remote, Operations Associate for a small nonpartisan, nonprofit membership association. Reporting to the Executive Director, this new role will support all the organization’s operational needs.

The responsibilities of this position will include, but are not limited to, the following:
• Help update and maintain website content;
• Help maintain NASED’s social media presence, including developing content and
creating basic graphics;
• Work with NASED’s controller on monthly financial reports and with the auditor
and accountant on annual reports and filings;
• Monitor and assist with responses to inquiries sent to NASED’s shared inboxes;
• Maintain organization distribution lists;
• Assist with scheduling Board and Committee meetings;
• Assist with conference planning, including developing the conference website via the
conference management platform, creating and proofing materials, planning
activities, and budgeting;
• Support the execution of two national conferences per year;
• Create and send annual invoices to organization members and Corporate Affiliate
members;
• Other duties and special projects as assigned.
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Legal and Electoral Dispute Resolution Expert

Employer: The Carter Center

Location: Remote

Category: Expert

The Carter Center is guided by a fundamental commitment to promote human rights, alleviate human suffering, enhance freedom and democracy, and improve health conditions. The Center seeks a highly qualified, motivated, and energetic consultant to the Center’s US Elections Project.
Start date: As soon as possible.
Location: Remote, with some travel to Atlanta and other potential states The Carter Center will be working in
Pay: Commensurate with experience
Length of Assignment: Through August 31, 2023, with possibility of extension or contract renewal
The Democracy Program at The Carter Center works globally to support and strengthen participatory democracy, consistent with human rights. Beginning in 2020, The Carter Center began efforts to support elections in the United States. There are multiple key aspects to this project: establishing nonpartisan observation efforts, bolstering the electoral dispute resolution process, tracking disinformation and dangerous speech, contributing to electoral reform, and promoting a set of candidate principles for trusted elections.
The Carter Center’s proposed electoral dispute resolution program aims to bolster public awareness of existing mechanisms to resolve electoral challenges as a means of building confidence in the process and encouraging peaceful acceptance of results. It also seeks to identify and propose meaningful reforms to strengthen those mechanisms and make them more coherent.
Ahead of the 2024 election cycle, The Carter Center is proposing a four-pronged program of work that to increase the transparency, accessibility, timeliness and accountability of electoral dispute resolution mechanisms and thereby bolster public trust in the electoral process. The program will seek to both raise awareness of existing mechanisms for electoral dispute resolution and provide recommendations for their improvement. This position will also serve as our legal expert and will work closely with other members of the US Electoral expert team to assess the extent to which the US legislation, state legislation, and their implementation complies with international election standards. The legal analyst is expected to understand the legal framework of elections in the United States, generally, brief staff on election-related legal issues, and meet with relevant stakeholders as requested.
At the direction of the Coordinator and The Carter Center staff, the Legal and Electoral Dispute Resolution Expert will:
• Assist in the development of Terms of Reference, recruitment, and onboarding of up to two short-term junior legal analysts
• Supervise, guide and direct junior legal analysts
• Assist in the development of The Carter Center’s Electoral Dispute Resolution programming in the US
• Establish and maintain partnerships with academics and researchers to conduct surveys to assess public perceptions of national electoral dispute resolution mechanisms as well as mechanisms in specific target states.
• Along with the junior legal analysts, identify and map existing procedures for electoral dispute resolution.
• Design and lead a convening of various electoral law and electoral dispute resolution expert in the US.
• Contribute to a range of written outputs by The Carter Center including public reports, public statements, voter education materials and scripts, training program curricula, op-eds, articles, talking points and other internal briefing documents as requested
• As requested by Carter Center staff, represent The Carter Center at public events, webinars and other events and in public speaking engagements; Liase with state election officials and others on key issues to support project goals.
• Advise Carter Center staff and consultants, as needed, on US electoral law and legislation -providing research on these topics as needed.
• Participate in regular coordination meetings with other consultants, Carter Center staff, and project partners on key project aspects to ensure successful implementation of the project.
• Provide regular and timely updates on project status
Preferred Qualifications:
• Established knowledge and background in US electoral law, electoral dispute proceedings, and international election standards.
• Proficiency in oral and written reporting.
• Flexibility and adaptability as The Carter Center pilots new streams of work in a rapidly changing political context.
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electionline Weekly

June 1, 2023

MIT Election Lab Releases Report on 2022 Elections

By Charles Stewart III
Kenan Sahin Distinguished Professor of Political Science

Last week, the MIT Election Data + Science Lab released their report on the 2022 Survey of the Performance of American Elections (SPAE), providing key insights into Americans’ experiences at the polls. As the only national survey of election administration that focuses on the process of voting and voters’ experiences, it provides an important perspective into the performance of elections in the states.

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