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Logistics CoordinatorEmployer: Dallas CountyLocation: Dallas, TXCategory: Coordinator
Brief Description This Dallas County Elections Department (“DCED”) position is located on the Logistics team. Successful candidates will have the requisite experience to help manage the people, equipment, software systems, and processes related to election and voting logistics operations and administration. Performs first line supervision of clerical support staff assigned to standardized tasks to include hiring, training, coordinating workflow, monitoring performance, and ensuring effective and timely delivery of services. Supervises generally five (5) or more clerical support staff in one or more of the smaller sections of the department.
Supervises clerical support staff in performing standardized tasks related to receiving, filing and processing documents, fees and fines, maintaining records, files and reports, and providing excellent customer service. Ensures effective delivery of services by training staff, coordinating, delegating and monitoring assignments, evaluating performance, providing feedback and collecting data for performance measures. Acts as a technical expert, researches and resolves more complex issues, responds to inquiries, audits work processes and reconciles/corrects exceptions. Assists management with employee related issues which may include: serving on an interviewing team, coordinating leave activities, maintaining time and attendance, preparing performance appraisals and making staff recommendations. Stays abreast of changes in applicable laws, policies and procedures, recommends and implements changes to policies and standard operating procedures, and assists management in establishing goals and objectives. Performs other duties as assigned.
Salary: $3598-4491.
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Central Count CoordinatorEmployer: Dallas CountyLocation: Dallas, TXCategory: Coordinator
This Dallas County Elections Department (“DCED”) position is located in the Central Counting Station Division. Dallas County utilizes ES&S voting equipment and election management systems. We also utilize VOTEC software to help manage data for this process. Performs first line supervision of clerical support staff assigned to standardized tasks to include hiring, training, coordinating workflow, monitoring performance, and ensuring effective and timely delivery of services. Management Scope: Supervises generally five (5) or more clerical support staff in one or more of the smaller sections of the department.
Supervises clerical support staff in performing standardized tasks related to receiving, filing and processing documents, fees and fines, maintaining records, files and reports, and providing excellent customer service. Ensures effective delivery of services by training staff, coordinating, delegating and monitoring assignments, evaluating performance, providing feedback and collecting data for performance measures. Acts as a technical expert, researches and resolves more complex issues, responds to inquiries, audits work processes and reconciles/corrects exceptions. Assists management with employee related issues which may include: serving on an interviewing team, coordinating leave activities, maintaining time and attendance, preparing performance appraisals and making staff recommendations. Stays abreast of changes in applicable laws, policies and procedures, recommends and implements changes to policies and standard operating procedures, and assists management in establishing goals and objectives. Performs other duties as assigned.
Salary: $3598-$4491.More Info -
Executive DirectorEmployer: Rhode Island Board of ElectionsLocation: Providence, RICategory: Director
Provide strong leadership, communication and knowledge in developing and maintaining the programs and services to protect the integrity of the electoral process and efficiently administer the provisions of the election laws. Senior management executive responsible for overall administration/operation of the entire agency and staff. Executive Director will execute policies and directives established by the Board; develop and implement agency’s strategic plan. Duties include, but are not limited to, preparation and administration of the agency’s budget, personnel administration, labor relations, drafting legislation, legislative lobbying; planning, organizing and administering election and campaign finance laws; management of the state assets (building, equipment & vehicles). Coordination of agency media relations and public information campaigns through national and local media outlets and social media platforms. Responsible for cybersecurity by attending and engaging in increased training and seminars for elections. Working knowledge of RI General election laws, Rules & Regulations promulgated by the Board of Elections and of procedures and practices in administering elections. Working knowledge of current and proposed federal election law and court decisions to inform the Board of the need to modify existing state law and rules and regulations. Ability to testify in legislative hearings and judicial proceedings. Prepares and submits to the Commissioners recommendations relative to all matters requiring Board action, placing before the Board all information, facts and reports necessary to ensure the making of informed decisions. Advises the Board on the need for new or revised policies. Participate and oversee the planning, organizing and administering the conduct of elections, enforcement of campaign finance reporting requirements, calculation and awarding of the matching funds program, assist local canvassing authorities, elected officials, candidates and general public in election-related matters. Serve as the Board liaison to local, state and federal agencies as well as public and private organizations. Serves as agency’s representative on various boards; oversees and updates voter registration, campaign finance, oversees the conducting of voter registration drives in RI High Schools with the assistance of local Board of Canvassers, and oversees the developments of instructional programs and materials. Prepares and reviews agenda for Board meetings, attends all Board meetings, including executive session’s when requested. Assisting and overseeing staff in the preparation, development and production of writing rules & regulations, directives, manuals, booklets, informational and educational material relating to election and campaign finance publications and procedures. Preparation of RFP and review, rating of bids for election equipment, technical and consulting services. Maintain, educate and implement digital scan voting equipment, accessible voting equipment ballot – on demand printers, ES&S DS200’s Poll Place Precinct Scanners & Tabulators, e-pollbooks statewide, logic and accuracy testing, tabulators and interfacing with the thirty-nine municipalities, the RI Department of State and other state agencies. Oversee the processing, certification, and tabulation of high volume mail ballots as well as the conduct of early voting, recounts and post-election Risk Limiting Audits with increased security. Achieve agency goals and objectives established by the Board. A motivator who can effectively communicate and who can interact, motivate and work with individuals and groups. Ability to establish and maintain effective working relationships with local BOC, SOS, NGOs and interested parties.
Salary: $133,919 – $150,930
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Deputy DirectorEmployer: Miami County Board of ElectionsLocation: Troy, OHCategory: Director
The Miami County Board of Elections is looking to fill the position of Deputy Director. The position of Deputy Director, under the direction of the Director, is responsible for overseeing, directing and managing the Board of Elections staff; conducting fair and impartial elections; managing operational procedures; devising, recommending and adhering to the annual budget; implementing changes required by the Ohio Secretary of State, federal legislation, and Ohio Revised Code, implementing policies of the Board of Elections, and reporting to the Ohio Secretary of State.
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Montana Nonpartisan Observation Coordinator and Election Administration AdvisorEmployer: The Carter CenterLocation: , MTCategory: Advisor
Consultant: Montana Nonpartisan Observation Coordinator and Election Administration Advisor
The Carter Center is guided by a fundamental commitment to promoting human rights, alleviating human suffering, enhancing freedom and democracy, and improving health conditions. The Center seeks a highly qualified, motivated, and energetic consultant for the Center’s US Elections Project.
This position requires up to 24 days of work per month.
Start date: As soon as possible.
Location: Remote, with some travel to Atlanta and other states The Carter Center will be working in
Pay: Commensurate with experience
Length of Assignment: Through August 31, 2024, with a high likelihood of extension or contract renewal depending on performanceThe Democracy Program at The Carter Center works globally to support and strengthen participatory democracy, consistent with human rights. Beginning in 2020, The Carter Center began efforts to support elections in the United States. There are multiple key aspects to this project: establishing nonpartisan observation efforts, bolstering the electoral dispute resolution process, tracking disinformation and dangerous speech, contributing to electoral reform, and promoting a set of candidate principles for trusted elections.
The Carter Center plans to advance nonpartisan observation efforts in Montana. Nonpartisan observation efforts implemented and/or supported by The Carter Center will differ from existing partisan poll watchers and election protection groups. The goal of this observation is to provide credible and transparent information on the conduct of elections in each state through public reports. To support this work, The Carter Center also provides analysis and resources on various aspects of the electoral process and election administration such as, poll worker recruitment & training and tabulation & audit procedures. The Carter Center is looking for an experienced professional with knowledge of the U.S. electoral system that can support our targeted efforts in Montana as we work to increase transparency in the electoral process and support election officials.
Nonpartisan Observation:
• Design an observation methodology that is appropriate for the legal and electoral context. Identify appropriate financial, staffing, logistical, etc. supports to ensure its successful implementation.
• Design observer training plan and materials; advise and direct execution of plan by training staff and volunteers.
• Ensure quality of reported observer data, including through establishment of a team able to provide data cleaning, logical checks and external validation of findings as needed.
• Liaise closely with and make recommendations to coalition partners on the development of internal policies, procedures, scopes of work, etc. as needed to facilitate execution of election-observation related tasks.
• Assist coalition partners to develop communications scenarios and protocols for reporting on and after election day; oversee drafting of any official statements, reports, or external communications products.
• Remain abreast of major political developments in the state and make recommendations for adjusting programming as needed
• Manage the work of consultants exclusively supporting the Montana nonpartisan election observation project, providing assignments, guidance, coaching, and support as necessary and appropriate to ensure the success of the observation program and the success of supporting consultants.
Election Administration Expertise and Support– Research and Analysis:
• Contribute to research and drafting of documents for public and private use on key issues related to election administration of the 2023 and 2024 elections, including post-election audits.
• Contribute to project related outputs including curricula for observer training programs, voter education materials on key aspects of the electoral process; toolkits and written products of electoral stakeholders; policies and procedures to identify examples of good practice as well as areas where additional steps could be taken to promote transparency in the electoral process or the overall improvement of election integrity;
• Contribute to a range of written outputs by the Carter Center study team to include public reports, public statements, voter education materials and scripts, curricula for training programs, op-eds and articles, talking points and other internal briefing documentsOutreach and Representation:
• As requested by Carter Center staff, represent The Carter Center at public events, webinars and other fora and in public speaking engagements; Liaise with state election officials and others on key issues to support project goals;
• Assist Carter Center staff and consultants on building and maintaining relationships with election officials around the country;
• Identify key events for TCC to engage with election officials around the country
Advice and Guidance:
• Provide advice and guidance to Carter Center staff on election administration processes and procedures in the United States;
Coordination:
• Participate in regular coordination meetings with other consultants, other Carter Center programs, Carter Center staff, and project partners on key aspects to ensure successful implementation of the project.
Qualifications:
• 7+ years proven experience with election administration practices; knowledge of election observation practices is a plus;
• Proven project management experience;
• Proven management skills;
• Excellent understanding of the election and voting process in the U.S.
• Excellent understanding of key political dynamics around elections in the U.S.;
• Experience implementing data collection methodologies;
• Excellent written and verbal communication skills;
• Knowledge and experience with the Microsoft suite of tools.Preferred Qualifications:
• Ability to work in a fast-paced environment, as part of a diverse and inter-disciplinary team.
• Flexibility and ability to adapt to changing project demands.
• Experience with data analysis and data visualizations software.To apply, please fill out the form at the link below and attach a CV and Cover Letter.
More Info
https://filerequestpro.com/up/uselectionsrecruiting
Only applications submitted to the email above will be considered.
Deadline for submissions: December 4th, 2023
Only those candidates selected for an interview or additional consideration will be notified by the Center. No separate emails, phone calls, or in-person contacts, please. -
Departmental Specialist 13 - Elections Security & Standards - Election Review SpecialistEmployer: Michigan Department of StateLocation: Lansing, MICategory: Specialist
This position serves as the Election Review Specialist providing specialized support to the Bureau of Election’s (BOE) Security and Standards Section, regarding the three procedural steps following elections: Audits, Recounts, and Canvasses. This includes providing expert advice, review, and support regarding post-election audits, recounts, canvasses, to BOE management and staff. Incumbent serves as BOE liaison with national, state, county, and local election administration experts regarding best practices surrounding post-election canvassing, recounts, and audits of Michigan and as the primary staff member responsible for enforcing and ensuring compliance with auditing and other post-election procedures.
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Chief Fiscal OfficerEmployer: Illinois State Board of ElectionsLocation: Springfield, ILCategory: Officer
Under the general supervision of the Director of Administrative Services formulates, interprets, controls and administers policies regarding all Fiscal Programs. Provides fiscal oversight and monitors to ensure adherence to applicable laws, rules, regulations, contracts and financial reporting guidelines. Serves as spokesperson on matters associated with fiscal programs and operations.
1. Coordinates and supervises the financial and fiscal operations for the Board. In collaboration with the Grants Program Manager, coordinates and oversees the administration of state and federal grants. Recommends and implements changes in accounting policy and procedures. Responsible for the preparations of monthly financial statements; annual GAAP packages; monthly reconciliations; ensuring compliance with statute, policies, and other applicable rules and regulations; and maintaining records of the same for audit purposes.
2. Compiles, analyzes and presents annual Agency budget submissions for operational and non-operational activities of the Board. Coordinates with Division Directors and Accounting Manager in data gathering, budget preparation and submission to GOMB and legislative appropriation staff. Evaluates budgetary needs with programmatic and operational initiatives of the Board and makes recommendations to Executive Staff. Monitors and adjusts budgetary resources to facilitate the Board’s needs. Represents the agency at legislative hearings or other meetings regarding budgetary or fiscal matters.
3. Serves as the Agency Purchasing Officer in procurement matters involving the Board. In conjunction with the Procurement Specialist and Accounting Manager, reviews purchase and procurement requests for reasonableness and budgetary feasibility, monitors contracts and obligations prepared to verify compliance with State procurement rules and mandates, and approves contracts on behalf of the Executive Director and Board.
4. Coordinates and actively engages with the Board, Executive Staff, and Division Directors on guiding and developing the Board’s programmatic and operational initiatives. Establishes and maintains effective relationships with external entities and resources to facilitate the same.
5. Supervises and evaluates subordinate staff; facilitates knowledge transfers and cross trainings; performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Salary: $6,250.00 – $10,334.00
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Elections SupervisorEmployer: White CountyLocation: Cleveland, GACategory: Supervisor
White County is seeking qualified candidates for the position of Elections Supervisor. This position is responsible for supervising county elections and voter registration processes.
White County offers comparable salary and benefits package. Successful candidate must be able to pass a drug screen and background check. Resumes will be accepted as a supplement to an application – however a complete application is required for consideration. Position opened until filled. White County is an equal opportunity employer.
JOB SUMMARY
This position is responsible for supervising county elections and voter registration processes.
MAJOR DUTIES
- Directs the preparations for and administration of county elections, primaries, and voter registration functions.
- Develops the department budget; monitors and controls expenditures to ensure budgetary compliance.
- Provides staff support for the Board of Elections and Registration; coordinates board member training; provides support for board meetings.
- Directs the recruitment, selection, training, assignment, and supervision of poll workers; develops and implements the poll worker pay plan.
- Supervises and assists with all logic and accuracy testing of election equipment in compliance with state law.
- Reviews all directives, advisories, memoranda, correspondence, and materials issued by the Secretary of State and the State Board of Elections; advises the Board of Elections and Registration and county leadership regarding compliance.
- Establishes and maintains the department website to meet state requirements for public notices and to provide the public with election information.
- Performs related duties.
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Elections AdministratorEmployer: Pinellas CountyLocation: Largo, FLCategory: Administration
We are seeking an Election Administrator who is passionate about public service and upholds the highest standards of integrity. The successful candidate should have an extensive knowledge of election laws, as this individual would lead and coordinate functions of the election process, including reviewing, interpreting, and implementing government codes, legislation, policies, and procedures in federal, state, county, and local elections. In addition to leading over complex projects, this supervisory role demands an articulate communicator and resilient team player adept at managing a dynamic and collaborative environment. An eagerness to learn and adapt to new ideas is key, as innovation and flexibility are cornerstones of our operations. Strong leadership qualities and a commitment to our mission are essential, backed by a solid work ethic and exceptional organizational skills. Candidates should possess a detail-oriented mindset, excellent time management abilities, and the capacity to work harmoniously with our team. Open-mindedness and adaptability are vital, as our processes are continually evolving. The ideal candidate will preferably hold a Certified Election and Registration Administration (CERA) certification, be a Certified Florida Elections Professional (FCEP), or possess a Juris Doctor (JD) or MBA. However, we place the highest value on an individual’s drive and ability to fulfill the role’s requirements. We are committed to equipping our team for success, offering robust resources and training for professional growth.
Salary: $100,000 – $120,000
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Assistant Registrar of VotersEmployer: Ventura CountyLocation: Ventura, CACategory: Registrar
Under general direction of the County Clerk-Recorder and Registrar of Voters, the Assistant Registrar of Voters plans, organizes, administers, supervises and directs the activities of the Elections Division of the County Clerk and Recorder’s office; and performs related work as required. The ideal candidate is a dedicated public servant who possesses solid administrative leadership skills, the highest integrity, and a strong work ethic that includes accountability for oneself and others. A well-qualified candidate will have in-depth knowledge of and experience in implementing federal, state, and local election laws, regulations, codes, guidelines, and procedures. Additionally, they should possess strong analytical and budgetary skills that are applicable to work in a California public agency. Other qualities needed to be a successful candidate include: detail-oriented, customer-service focused, striving for efficiency and continuous improvement. Salary: $104,708 – $146,606.
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Elections Compliance OfficerEmployer: Pima CountyLocation: Tucson, AZCategory: Compliance Officer
Are you an experienced professional specializing in elections? The Pima County Elections Department is looking for you!
Join our team and bring your expertise to the forefront of our mission. Your background in city, county, state, or federal agencies, coupled with your in-depth knowledge of election processes, will make you an invaluable asset. Be a part of our dedicated team, shaping policies, and ensuring the integrity of our electoral system while making a lasting impact on our community. If you’re ready for a rewarding challenge, apply today!
Duties/Responsibilities
(Work assignments may vary depending on the department’s needs and will be communicated to the applicant or incumbent by the supervisor)Independently plans, coordinates, monitors and participates in administrative and operational activities required to maintain compliance with state and federal election regulations;
Verifies department director and staff operate within full compliance regarding any and all applicable legal regulations and timelines;
Maintains a listing of legally required deadlines for the unit via a cyclical timeline;
Manages campaign finance, including correspondence for late filings and violations; ensures candidate filing compliance, including challenges;
Ensures federal and state voting equipment compliance;
Responds to public records requests;
Assures separation of duty compliance required by Pima County;
Completes periodic compliance audits and provides findings with recommendations to the Director and Deputy Director;
Prepares requisite drafts of new procedures or processes for preclearance by regulatory agencies in compliance with state or federal laws or other regulatory requirements;
Coordinates the compilation and submission of required reports to regulatory agencies;
Ensures Department compliance with all poll worker regulations;
Determines Department compliance with the Americans with Disabilities Act (ADA) with respect to facilities utilized in the elections process;
Assists with grant requests;
Develops and maintains public feedback tracking systems to capture voter complaints and concerns, allocate them to the appropriate division for resolution and record actions taken to rectify issues identified.
KNOWLEDGE & SKILLS:
Knowledge of:
state and federal laws, rules and regulations pertaining to elections;
principles and practices of effective customer service;
the ADA;
resources and services for disabled individuals within the local community;
techniques for creating effective oral and written presentations.Skill in:
planning, organizing and coordinating multiple activities simultaneously;
professional level research and writing professional and technical reports;
communicating state and federal election law, processes, and procedures to the public;
interpersonal communication.
Minimum Qualifications
A Bachelor’s degree from an accredited college or university with a major in business, public administration, government, political science, or other closely related field as identified by the appointing authority and four years of professional-level administrative experience in city, county, state, or federal agencies.(Additional relevant experience and/or education from an accredited college or university may be substituted.)
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
At least four (4) years of professional-level experience in city, county, state, or federal agencies.
At least two (2) years of experience working in elections.Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
Supplemental Information
Licenses and Certificates: Must be a registered voter at the time of appointment. Must obtain State of Arizona, Election Officer Certification at the earliest opportunity, after appointment, afforded by the training schedule set forth by the Arizona Secretary of State in compliance with ARS 16-407. Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.
EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
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Data AnalystEmployer: Protect DemocracyLocation: RemoteCategory: Analyst
VoteShield, a project of Protect Democracy, seeks highly motivated and civic-minded Data Analysts to join our growing team. VoteShield’s goal is to maintain complete and accurate voter data in order to ensure free and fair elections for all qualified voters. As a member of this world-class analysis and engineering team, you will analyze voter registration data, work with election administrators, and grow your technical skills.
Ideal candidates will be critical thinkers with a command of data analysis techniques and the ability to distill findings into clear, accessible reports and presentations. We are seeking people who bring an interest in civic data, commitment to non-partisanship, and passion for defending and strengthening our democracy through free and fair elections.
We do not expect that any one candidate will have all of the experiences and requirements listed — our current data analysis team comes from a variety of professional backgrounds, including academia and the public and private sectors. We highly encourage you to apply if the job description gets you excited about the role and the work of Protect Democracy & VoteShield.
You may work from any location in the United States, and candidates from diverse backgrounds and from across the political and ideological spectrum are strongly encouraged to apply.
Data Analysts will:
- Review and analyze changes in voter registration data and absentee ballot data in order to provide election officials with timely insights and answers to data questions.
- Write and present data reports that are accessible to the team, partners, and election administrators.
- Conduct legal/policy research as needed to provide context for your reports; contribute to research that utilizes VoteShield’s unique datasets and skills to assess election administration policies.
- Expand and enrich our current data with external datasets.
- Create, refine, and document your standards for reporting, and compare and collaborate to develop best practices for the team.
- Build and maintain relationships with current and prospective partners in the election community.
- Support work across Protect Democracy that can be enhanced through data analysis.
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