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EAC Clearie Awards

EAC Clearinghouse 2020 Awards Information

The U.S. Election Assistance Commission (EAC) invites submissions for its fifth annual national Clearinghouse Awards. The Clearinghouse Awards, also referred to as the “Clearies,” honor the enterprising spirit and hard work of election officials across the country. In the challenging circumstances created by the COVID-19 crisis, the Clearies offer the opportunity to recognize the resourcefulness of officials who adjusted their efforts to account for the ever-evolving pandemic. This year, the EAC is also pleased to offer a new category distinguishing cybersecurity and technology initiatives that improve election security of voting systems and strengthen U.S. elections.

The EAC will present awards in the categories of:

• Improving Accessibility for Voters with Disabilities,
• Outstanding Innovations in Elections,
• Best Practices in Recruiting, Retaining, and Training Poll Workers,
• Creative and Original “I Voted” Stickers, and

Outstanding Innovation in Election Cybersecurity and Technology.

Jurisdictions of all sizes are encouraged to submit their work. Entries must be received by Friday, January 8, 2021. Submissions will be judged on innovation, sustainability, outreach, cost-effectiveness, replicability, and the generation of positive results.

“The 2020 Clearie Awards will help recognize the innovation and hard work of election officials across the nation during an extremely well-run general election with record turnout,” said EAC Chairman Ben Hovland. “Election officials did an amazing job this fall as they navigated unprecedented health concerns due to COVID-19, a substantial increase in early and mail or absentee voting, and poll worker shortages. The best practices developed from 2020 will be highly valuable for future elections. The EAC Commissioners look forward to honoring these hard-working public servants who do so much to serve voters and further our democracy.”

The 2020 Clearies will build on the successes of past years, encouraging innovations in election administration and publicizing achievements across the elections community. Under the Help America Vote Act of 2002 (HAVA), the EAC is charged with serving as a clearinghouse for election administration information. The Clearies and the efforts they celebrate play an important role in helping the EAC fulfill this mission.

The 2019 winners of the Clearie Awards can be found here.

More information on submission guidelines can be found here. All submissions should be sent to the EAC at clearinghouse@eac.gov.

Election News This Week

No fraud: Law enforcement and election investigators didn’t find a single fraudulent absentee ballot during an audit of over 15,000 voter signatures, according to a report by the Georgia secretary of state’s office released Tuesday. The audit contradicted allegations that absentee ballots were rife with fraud after President Donald Trump said the election had been stolen, said Secretary of State Brad Raffensperger. Trump lost to Joe Biden by about 12,000 votes in Georgia. There were 10 absentee ballots that had been accepted but voter signatures didn’t match or signatures were missing, according to the report. But agents from the GBI and investigators with the secretary of state’s office contacted those voters and confirmed they had submitted those ballots. In one case, a voter’s wife signed her husband’s ballot envelope. Another voter signed the front of the envelope instead of the back. Eight voters had mismatched signatures, but the voters told investigators the signatures were legitimate.

No Evidence of Wrongdoing: The Harris County Election Security Task Force has found no evidence of wrongdoing after finishing its work. The task force was made up of the Harris County Precinct 1 constable’s office, the district attorney’s office, the county attorney’s office and the county clerk’s office. In a report published Friday, the task force said it “received approximately 20 allegations of wrongdoing that needed to be elevated to the level of a formal investigation.” “Despite claims, our thorough investigations found no proof of any election tampering, ballot harvesting, voter suppression, intimidation or any other type of foul play that might have impacted the legitimate cast or count of a ballot,” the report says. According to The Texas Tribune, The task force operated from Oct. 13 through Nov. 3, which was Election Day, according to the report. Undercover officers made 6,311 visits to 122 early voting and 806 Election Day polling sites. The task force responded to 77 calls for service. And it used four explosive-detecting K-9 units to to make 323 sweeps of polling locations, as well as “continual sweeps” while voters dropped off ballots at NRG Stadium on Election Day. (The task force found no explosives.) “We all worked together to ensure our elections, which are the lifeblood of democracy, were free and fair and that any and all allegations were thoroughly investigated,” Ogg said.

California Secretary of State: Gov. Gavin Newsom has appointed Secretary of State Alex Padilla to the U.S. Senate to fulfill the remainder of the term vacated by vice president-elect Kamala Harris. Fulfilling the remainder of Padilla’s term as secretary of state will Assemblywoman Shirley Weber who’s represented the 79th Assembly District since 2012.

Congratulations: The Colorado Secretary of State’s election security unit was presented with the Award of Excellence from the U.S. Attorney’s Office for the District of Colorado for the unit’s role in safeguarding the 2020 general election. The award was presented to State Elections Director Judd Choate and Department of State Chief Information Officer Trevor Timmons. “Coloradans can be proud of their election system and the professionals who make it safe and secure,” said U.S. Attorney Jason Dunn. “The 2020 General Election once again proved that Colorado’s elections are the country’s gold standard,” said Secretary of State Jena Griswold. “Thank you to U.S. Attorney Dunn for recognizing our dedicated team with this award.” The U.S. Attorney Award of Excellence is given on a quarterly basis to honor outstanding service to Colorado. Winners often include state and federal law enforcement partners and employees of the U.S. Attorney’s Office.

Get Well Soon! Electionline would like to send best wishes for a speedy and continued recovery to Kanawah County, West Virginia Clerk Vera McCormick who was hospitalized in mid-December due to complications from COVID-19. McCormick was released from the hospital on December 26 and is continuing her recovery at home.  “While it was difficult spending the holiday away from my husband, I was happy to be home and with my husband the day after Christmas.  I will continue to recuperate at home until I am fully recovered,” McCormick said in a statement. “My staff has done an excellent job in ensuring that the office has continued to operate at its normal capacity.  I am truly thankful for a hardworking, dedicated staff.”

Personnel News: Stephen N. Trout has joined Voting Works as head of government partnerships. Rebecca Little is stepping down at the Crawford County, Pennsylvania office of election and voter services. Hingham, Massachusetts Town Clerk Eileen McCracken will not seek re-election in 2021 after almost 24 years on the job. Angela White-Davis has been appointed the new director of the Newton County, Georgia elections and registration department. Kristine Bustos-Mihelcic has been appointed the new Santa Fe, New Mexico clerk. Grayson County, Texas Elections Administrator Deana Patterson has been appointed county clerk. Donna Maskus, Ellis County, Kansas clerk, is retiring after two terms as clerk and working in the clerk’s office since 1979. Kathy Smith, who served as acting Macomb County, Michigan clerk for about eight months in 2018 will now serve as the chief deputy. Steve Fresquez is the  new Los Alamos County, New Mexico elections manager. Pete Randle and Jimmy Dale Parham are both stepping down as Monroe County, Mississippi election commissioners after a combined 48 years on the job. Janine Sulzner is retiring after 26 years as the Jones County, Washington auditor.

In Memoriam: Former Aspen, Colorado Clerk Kathryn Koch died on December 18. She was 74. Koch served as Aspen’s city clerk from 1974 until she retired in 2014. City Attorney Jim True said he first encountered Koch when he was a young attorney and she asked him to serve on the city’s election commission in 1980. They became close colleagues when instant runoff voting was implemented shortly after he rejoined the city in the attorney’s office in 2007. “We put together the system, the rules and the manual,” True told the Aspen Times. “It was the Kathryn and Jim show promoting the system.” According to the Aspen Times, Koch was a walking history book on election outcomes, ordinances and anything city-related when it came to the second floor of City Hall. “Kathryn was a guide for me in the political process and she helped me understand how to be more effective in office,” Aspen Mayor Torre told the paper. “She was as helpful as possible, and she extended herself to make other people’s jobs easier with grace and kindness.” Koch’s daughter Megan Twitchell told the paper that Koch died from a broken heart after losing her husband of 42 years earlier this year.

Legislative Updates

Delaware: One of a series of bills tackling voting rights filed for the upcoming legislative session looks to modernize voter registration in the First State by allowing people to register the same day as the election. Primary House sponsor, State Rep. Sherry Dorsey Walker, says voting registration has been on her mind for a while. “We don’t want to go backwards to a time in this country when people who look like me could not vote, including my own parents and grandparents. You know my father fought for the country but there was a time when he could not vote for who was going to represent him.” Senate sponsor, Trey Paradee, calls the system of registering in advance is antiquated, from time when voter rolls were tracked on pen and paper. Computer databases allow poll workers to register people on the spot at an election site.

Missouri: The Missouri House won’t be demanding investigations into election results in battleground states after all. Rep. Justin Hill, R-Lake St. Louis, filed a resolution earlier this month demanding inquiries into unproven allegations of fraud in six states critical to President Trump’s defeat last month, and quickly drew GOP support. Sixty-six of 114 House Republicans signed the letter addressed to Speaker Elijah Haahr, R-Springfield, asking him to allow them to consider the resolution before adjourning a special session called to deal with budget issues. But the resolution still needed approval from the Rules Committee before it could go to a full House vote, and Rep. Rocky Miller, the committee chairman, declined to hold a hearing, citing cost concerns and the health risks of gathering for another meeting in Jefferson City amid the pandemic.

New York: Gov. Andrew Cuomo (D) has signed a bill into law that will allow for automatic voter registration in the Empire State. The new law is meant to expand voter registration in the state and make it easier to do so when a person interacts with a state agency like the Department of Motor Vehicles.  For example, when a person fills out an application for a driver’s license, it will be integrated with an application to register to vote. Only eligible voters can register and applications sent to the state Board of Elections with the signature and consent of the applicant. The changes will be phased in by state agency: The Motor Vehicle process will come online in 2023, the Department of Health, Labor and Office of Temporary and Disability Assistance in 2024. The State University of New York will come online in 2025. “The right to vote is one of, if not the most, sacred pillars of our democracy and for too long, bureaucratic red tape has made it unnecessarily difficult for New Yorkers to exercise this right,” Cuomo said. “From instituting early voting to making necessary reforms to the absentee ballot process, New York has already made elections more accessible, but we are far from finished. With this new law on the books, we are taking this work a step further and not only instituting automatic voter registration, but creating a single uniform platform for registering online.”

Assemblyman Daniel Rosenthal, D-Queens, recently introduced A.11165 in the Assembly to increase early voting places during presidential election years. The bill doesn’t yet have corresponding legislation in the state Senate. Rosenthal’s proposal would increase the required number of early voting sites from one for every 50,000 voters to one for every 15,000 voters.

Ohio: The House has approved Senate Bill 194 which aims to strengthen standards for third-party vendors that provide voter registration software, and added a cybersecurity official to the state panel that certifies voting machine. The original bill was backed by Secretary of State Frank LaRose and unanimously cleared the Senate last month. The House added an amendment to the bill that would allow fraternal halls and other charitable organizations to legally set up slot machine-like “electronic instant bingo” machines. Maggie Sheehan, a spokeswoman for LaRose, criticized the House for adding the unrelated subject matter into the bill.  “As cyber security threats continue to evolve, we need to be prepared to defend against bad actors. We’ll continue to advocate for concurrence on SB194 in the Senate. If the amendment inserted by the House ultimately sinks the original bill, it will hurt all Ohioans, and the responsible parties will have to answer for that,” she said.

Texas: Texas Republican lawmakers are gearing up to put limits on mail-in ballots in the upcoming legislative session, in response to drawn-out legal challenges over voting by mail in Harris County. five state senators, including Conroe’s Brandon Creighton and Houston’s Paul Bettencourt, have filed a bill that would make it illegal to send unsolicited absentee ballot applications to registered voters. “Look, the last thing you need to be worried about when you’re trying to conduct a national election is whether or not you’re going to mail millions of absentee ballot applications when the Supreme Court tells you you can’t, and we did not want the voters to think that they should be expecting such a mailing from government in the first place,” Sen. Paul Bettencourt said, adding the bill is needed to make it clear the Election Code reflects the ruling of the state supreme court. Bettencourt argued there’s a financial reason for the bill as well. He alleged that upwards of $1 million of taxpayer’s money was spent printing ballot applications that were then destroyed.

Legal Updates

Alaska: Anchorage Superior Court Judge Josie Garton said this week that she found no flaws with the way the Alaska Division of Elections counted votes in the close legislative race between incumbent state Rep. Lance Pruitt, R-Anchorage and Democratic challenger Liz Snyder. In a separate order, she also concluded that Pruitt’s attorneys failed to demonstrate that a late polling place change altered the result of the election. Snyder defeated Pruitt by 11 votes in the final, recounted result, but Pruitt launched a pair of legal challenges that dispute both the final vote count and the way the election was conducted. In both cases, Garton confirmed Snyder’s victory. The Alaska Supreme Court will have the final say. It has scheduled oral arguments Jan. 8, and a decision is expected before the 32nd Alaska Legislature begins Jan. 19.

Arizona: A Maricopa County Superior Court judge dismissed the state Senate’s request that he order Maricopa County officials to turn over images of ballots and piles of other election records it demanded in subpoenas last week. Bucking the Senate’s deadline, the Maricopa County Board of Supervisors sued to stop the subpoenas, charging that the Legislature was overreaching and citing a state law the supervisors maintain prohibits them from turning over copies of ballots. Judge Randall Warner said that is not a proper way of enforcing a subpoena from the Legislature. The court cannot issue that kind of order just because the people served with the subpoenas are public officials, the judge said. Warner noted the senators did not follow the Legislature’s own procedures, pointing to laws that say the Senate can enforce its subpoenas by passing a resolution holding the subject of the subpoena in contempt — a class two misdemeanor. Dramatically, another part of state law says the Senate could then dispatch its sergeant-at-arms to haul in subpoenaed witnesses.

Colorado: Eric Coomer, an employee of Colorado-based Dominion Voting Systems who has been the target of far-right conspiracy theories, filed a defamation lawsuit against 14 defendants, including President Donald Trump’s campaign. Filed in Denver, the 52-page lawsuit details baseless allegations made against Coomer and threats to his life. Coomer, the company’s director of product safety and security, left his home and has been living in an undisclosed location. “Without concern for the truth or the consequences of their reckless conduct, defendants branded Dr. Coomer a traitor to the United States, a terrorist and a criminal of the highest order,” the lawsuit states. Defendants in the lawsuit include the Trump campaign and its top lawyer, Rudy Giuliani, as well as former campaign lawyer Sidney Powell and her law firm. Also included are a list of conservative media personalities and outlets, including Castle Rock resident Joe Oltmann, an activist who has accused Coomer of treason.

Georgia: U.S. District Judge Timothy Batten has dismissed a lawsuit that sought to stop the Jan. 5 runoff election in Georgia. Attorney L. Lin Wood Jr. filed the lawsuit in U.S. District Court in Atlanta earlier this month, saying Georgia’s processes for handling absentee ballots for the runoff violated state law. Wood took exception to the state’s process for verifying signatures on absentee ballots, as well as plans to begin processing those ballots before Election Day and the use of drop boxes for voters to return their ballots. Batten denied Wood’s request for a temporary restraining order. Among other things, the judge said Wood lacked standing to file the lawsuit and his claims of potential voter fraud were “too speculative.”

Judge Leslie Abrams Gardner ordered Muscogee and Ben Hill County to reverse a decision removing more than 4,000 voters from the rolls ahead of the Jan. 5 runoff elections that will decide control of the U.S. Senate. The bulk of the registrations that the counties sought to rescind, more than 4,000, were in Muscogee County, which Biden won handily in November. An additional 150 were from Ben Hill County, which Trump won by a wide margin. The suit, brought by Majority Forward, represented by National Democratic Party attorney Marc Elias, followed an effort to challenge the lengthy roster of voters simply because their registrations appeared to match U.S. Postal Service change-of address records. Voting officials in the two counties agreed to remove the voters, despite warnings from Democrats that such postal data is not a reliable or conclusive indicator that a voter has given up their local residence.

A judge ruled in favor of the Macon-Bibb board of elections in a lawsuit filed by group to end early voting on December 31 instead of December 30. Chairman of the board Mike Kaplan says that there will be no voting on December 31 because of this decision. New Georgia Project filed the lawsuit and sued several Georgia counties, including Bibb, arguing that they didn’t provide enough early voting days. Kaplan says state law doesn’t say how many early-voting days they should offer. After the lawsuit was filed, Bibb County agreed to offer early voting on a Saturday.

The 11th U.S. Circuit Court of Appeals has denied a Republican Party effort to reject more absentee ballots in Georgia’s U.S. Senate runoffs by changing how election officials verify voters’ signatures. A three-judge panel ruled unanimously against the lawsuit brought by the political campaigns of Republican U.S. Sens. Kelly Loeffler and David Perdue, as well as the Georgia Republican Party and the National Republican Senatorial Committee. The court found that it would be “contrary to state law” to order the secretary of state and State Election Board to conduct a different signature matching process. Elections in Georgia are run at the county level. “Since the secretary and the election board do not conduct the signature matching process, are not the election officials that review the voter’s signature, and do not control whether the signature matching process can be observed, the campaigns’ alleged injury is not traceable to the secretary,” wrote Judges Charles Wilson, Beverly Martin and Robert Luck.

Michigan: The Michigan Supreme Court won’t hear a case challenging the Secretary of State’s decision to mail absentee ballot applications to voters. Secretary of State Jocelyn Benson mass mailed the applications to registered voters across the state. A Highland Park activist, Robert Davis, sued because he was concerned the unsolicited applications were unlawful and candidates could challenge votes because of that.  In Auguest, the Court of Claims ruled the mailings were legal. The Court of Appeals confirmed that ruling in September. Now, the Supreme Court has declined to hear the lawsuit. It was turned down by a six to one majority. One of the judges on the Appeals Court dissented, questioning the legality. Supreme Court Justice David Viviano also felt the case should be reviewed to determine “whether the Secretary of State had the legal authority to mail millions of applications for absentee ballots to voters who did not request them.”’

An election worker in Oceana County is suing the city of Hart, claiming she was wrongly prohibited from wearing a religious-themed shirt during the Nov. 3 general election. The shirt stated: My Heart will TRUST in you JESUS. Margaret Wittman says the shirt did not support any candidate or issue. And being told to remove it was The lawsuit says Wittman “does not cease being a Christian when she is performing her duties as an election worker for the city.’’ City officials would permit a Muslim election worker to wear a hijab and a Jewish election worker to wear a Yamaka while working at the polls. Yet Wittman was prohibited from wearing her Jesus shirt because Hart officials view Wittman’s religious beliefs as political, she contends. Defendants named in the lawsuit are the city of Hart, City Manager Lynne Ladner and Clerk Cheryl Rabe. City officials were unavailable for comment on Thursday.

Minnesota: Ramsey County District Court Judge Leonardo Castro tossed out a last-gasp challenge to Minnesota’s 2020 election results after a hearing in which he said he had little leeway to decide otherwise. Castro ruled that the case brought by a group of conservative challengers failed on technical and procedural grounds. The set of cases attempted to overturn four Democratic congressional wins. “Contestants notice of contests do not raise a claim that any of the contestees did not win their elections, which is the only question that this court can address,” Castro said in an afternoon ruling that came not long after attorneys debated whether the cases should move to trial.

Nevada: Judge Elizabeth Gonzalez denied Las Vegas Councilman Stavros Anthony’s petition to hold a new election after his razor-thin defeat last month for county commission. Gonzalez ruled against the petition “because the election was not prevented,” despite arguments otherwise by Anthony’s campaign, the court filing shows. The campaign cited state law that requires a new election if one is deemed to be “prevented.”

North Carolina: On December 9, former Rockingham County board of elections deputy director, Amy Simpson, filed a lawsuit against the Board. She claimed she was wrongfully terminated. The RCBOE voted to terminate Simpson on September 29. In a complaint filed in U.S. District Court, Simpson claims the decision was based on two board members’ inquiry into a conversation she had with her doctor. Simpson claims she asked the doctor, “if a friend could put a sign up outside of his office like you allowed me to do”. The doctor said, “yes”. Simpson’s attorneys say the sign was political, but they did not discuss what the sign said. Simpson’s attorneys say Toni Reece, RCBOE Secretary, and Bonnie Purgason, RCBOE member, went to Simpson’s doctor to ask about the conversation. Simpson says t

Washington: The campaign for former Washington gubernatorial candidate Loren Culp is suing nine county auditors and Secretary of State Kim Wyman over how the November election was held. The lawsuit lists the auditors for Whatcom, Island, Skagit, King, Pierce, Thurston, Spokane and Clark counties. The suit originally listed Wyman but an amended complaint was filed on Dec. 24. According to court documents, the campaign claims, “The process by which this election was held was unlawful under both state and federal law.” In the lawsuit, the campaign claims the voter registration address list data showed “many discrepancies and anomalies which destroyed the integrity of the vote in Washington.” The lawsuit says over 1,300 registered voters were registered twice with two different active voter ID numbers and five registered voters were listed twice with the same voter ID number. Of those, the lawsuit claims 46 voted twice in the November election. The suit also claims 962 people who moved out of state registered to vote in September or October and 358 of those people voted in Washington’s November election.

Wisconsin: The Trump campaign wants the U.S. Supreme Court to consider its lawsuit seeking to overturn Wisconsin’s U.S. presidential election results after the Wisconsin Supreme Court ruled against them this month. The Trump campaign’s lead attorney Rudy Giuliani announced the filing on Tuesday.  The state Supreme Court rejected the campaign’s lawsuit in a 4-3 vote, ruling that President Donald Trump should have challenged Wisconsin’s rules prior to the November election if he had problems with them.  “Regrettably, the Wisconsin Supreme Court, in their 4-3 decision, refused to address the merits of our claim,” said Jim Troupis, Trump’s lead Wisconsin attorney. “This ‘Cert Petition’ asks them to address our claims, which, if allowed, would change the outcome of the election in Wisconsin.”

The U.S. 7th Circuit Court of Appeals in Chicago upheld a decision reached nearly two weeks ago by U.S. District Judge Brett Ludwig in Milwaukee. In his suit against the Wisconsin Elections Commission and others, Trump had sought to have the Republican-led Legislature, rather than voters, decide how to allocate Wisconsin’s 10 electoral votes. Ludwig — a Trump nominee — concluded Wisconsin officials had followed state laws when they conducted the Nov. 3 election. In a unanimous ruling, the three-judge panel in Chicago “affirmed” Ludwig’s decision.

Opinions This Week

National Opinions: Smartmatic | Election lessons | Election administration | Election security, II, III | Voting equipment | Election results, II | Runoffs | Voter fraud claims, II | Voting rights, II | Vote by mail | Suffrage | Election reform

Arizona: Rejected ballots | Maricopa County

California: Alex Padilla | Election reform | Turnout

Colorado: Voter fraud claims | Voting system

Connecticut: Election reform

Illinois: Polling places

Georgia: Honoring John Lewis | Ranked choice voting | Cobb County, II | Threats | Poll workers | Election integrity | Faith in elections

Maine: Election reform

Maryland: Voting rights

Massachusetts: Vote by mail

Mississippi: Election laws

Missouri: Election security

Nevada: Conspiracy theories

New Jersey: Election reform

New York: Ranked choice voting, II, III | Blockchain technology | Special elections

Pennsylvania: Dead voters | Vote by mail | Ballot integrity | Threats

Texas: Voter fraud zealots | Bexar County

Washington: Ranked choice voting

Wisconsin: Election reform | Election results | Election Day holiday

Upcoming Events

IGO 2021 Mid-Winter Conference: IGO will hold its mid-Winter conference in-person in Phoenix. Elections-related sessions include seminars on the 2020 election, adapting to ever-changing elections during a pandemic, ransomware and cybersecurity and effective communication strategies. Where: Phoenix, Arizona. When: Jan. 22-28.

NASS 2021 Winter Virtual Conference: Registration and more information coming soon. When February 2-5. Where. Online.

Job Postings This Week

electionlineWeekly publishes election administration job postings each week as a free service to our readers. To have your job listed in the newsletter, please send a copy of the job description, including a web link to mmoretti@electionline.org.  Job postings must be received by 5pm on Wednesday in order to appear in the Thursday newsletter. Listings will run for three weeks or till the deadline listed in the posting.

Certification Project Manager, Hart InterCIvic— The Certification Project Manager manages state and federal certification projects of our Hardware and Software products, under the direction of the Sr. Director of Product Management.  The Certification Project Manager must be able to exercise sound judgment and interact with regulatory authorities in a professional manner, particularly in high-pressure situations. Essential Duties and Responsibilities (Other duties may be assigned): Submit state/federal certification application materials; Plan for and coordinate logistics for onsite state/federal certification activities; Lead onsite state/federal certification activities; Provide follow up to state/federal certification activities. Application: For the complete job listing and to apply, click here.

Marketplace

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