electionline Weekly

BPC Explainer

New BPC Explainer
The Implications of Making Ballot Images and Cast Vote Records Public

This week, the Bipartisan Policy Center’s Elections Project published a new explainer, Implications of Making Ballot Images and Cast Vote Records Public. It provides an overview of ballot images and cast vote records (CVRs) and explores how making these files available online would affect privacy, transparency, and efficiency.

In the wake of the 2020 presidential election, public records requests for elections data have been filed at an unprecedented rate across the country. These requests are critical to journalists’, academics’, and voters’ ability to hold government bodies to account, but election offices are currently unequipped to process the volume of requests being received.

Proactively releasing CVRs and ballot images bolsters transparency and could reduce the volume of public records requests, saving limited resources. Many election jurisdictions already post CVRs or ballot images without issue.

Despite the clear benefits to transparency, making these records public comes with trade-offs: Voters’ privacy might be compromised, and many election offices do not have the resources or technology to undertake this effort. Furthermore, vote buying becomes feasible when ballot secrecy is violated—an extreme, if less likely, potential ramification of making ballot images public.

These issues raise the question: How can under-resourced election offices meet heightened demands for transparency and accountability?

The explainer navigates this intricate terrain. It emphasizes the dual nature of this idea – while transparency is appealing, the risks to voter privacy and voter trust must not be underestimated. Furthermore, any reform must be paired with the resources required to support suchtransparency efforts.

A special thank you to Charles Stewart III, Shiro Kuriwaki, Michael Morse, and Jeffrey Lewis for their contributions to this report. Read Shiro, Michael, and Jeffrey’s first empirical study of how often election results identify voters here: https://arxiv.org/pdf/2308.04100.pdf.

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Election News This Week

National Poll Worker Recruitment Day: This week, elections offices around the country celebrated National Poll Worker Recruitment Day with a variety of events and media coverage. Here’s just some of the ways states and counties marked the day: In Washington County, Arkansas the election commission was able to recruit 14 poll workers just on Wednesday. In San Benito County, California the county elections department recognized one of the county’s longest serving poll workers. Duval County, Florida Supervisor of Elections Jerry Holland joined a local news affiliate to talk poll workers. In Idaho, Secretary of State Phil McGrane did his part on local TV. St. Joseph County, Indiana Chief Deputy of Elections Trisha Carrico talked about the county’s need for poll workers this year and next. Louisiana Poll Commissioner Courtney Baker spoke to the media about the important work of poll workers. Maine Secretary of State Shenna Bellows spoke to the media about the need for a new generation of poll workers. In Nebraska Secretary of State Bob Evnen, Douglas County Election Commissioner Brian Kruse and Douglas County Board Chair Mary Ann Borgeson celebrated local poll workers who have served over 20 years. “Poll workers are really the heartbeat of what makes democracy run,” said North Dakota Secretary of State Michael Howe. “Whether it’s for a June election, a November general election, even a local election — poll workers are really what drives the election process.” Officials in Lancaster County, Pennsylvania recognized the area’s poll workers and Pennsylvania Secretary of State Al Schmidt called on 17-year-olds to step up and serve. In Virginia, Gov. Glen Youngkin got in on the promotion too. “We are grateful to Virginia’s Officers of Election who staff polling places, check-in voters and ensure accurate and secure elections in the Commonwealth,” Youngkin wrote in a news release. “But as some of our most reliable, long-serving officers are retiring, we need new officers to sustain our efforts. We are asking every eligible voter in Virginia to consider serving their community in this way.”

New Data Sharing Agreements?: According to Virginia Public Media, officials in Virginia have been communicating with a bipartisan group of around two dozen other states since March to develop new voter data sharing agreements. Their discussions began as Republican-led states have quit ERIC. VPM reports that Ohio Director of Elections Amanda Grandjean wrote to counterparts on March 24 — a week after the state quit ERIC — to see if they’d be interested in discussing “securely sharing voter history and other relevant data for the purposes of identifying and investigating potential cross‐state voter fraud.” After the meeting, Grandjean wrote back noting that the group had settled on two goals: a short-term effort focused on state-to-state data sharing to prevent voter fraud, and a longer-term project “to securely share data and perform [voter] matches in a centralized manner, including those of potential cross‐state voter fraud and other relevant matches for states’ own list maintenance purposes.” Grandjean offered to get the ball rolling on the first effort, sending a draft state-to-state agreement. It specifies the goal of the memorandum of understanding as “investigating and preventing voter fraud.” Meeting invitations obtained by VPM News show election officials from a range of states have attended some of the group’s meetings, including Alabama, Arkansas, Florida, Georgia, Iowa, Kansas, Louisiana, Massachusetts, Mississippi, Missouri, Montana, Nebraska, Nevada, New York, Oklahoma, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, West Virginia and Wyoming, as well as Washington, D.C. VPM said it’s not clear where the group’s discussions stand.

Automatic for the People: A new law in Oregon approved this year would add more than 170,000 voters to the rolls with automatic voter registration through Medicaid. According to the Oregon Chronicle implementation is on hold though until federal administrators act. The slow progress has spurred Oregon Sens Ron Wyden (D) and Jeff Merkley (D) to send a letter to Chiquita Brooks-LaSure, administrator of the federal Centers for Medicare and Medicaid Services, asking for quick action on waivers for Oregon and other states that plan to automatically register eligible Medicaid recipients to vote.  In Oregon, eligible Oregonians are automatically registered as nonaffiliated voters, then receive mail that allows them to choose a political party or indicate that they don’t want to register to vote.  House Bill 2107 would duplicate that process for Oregon Health Plan enrollees. Colorado passed a similar law in 2019 and has yet to be able to implement it. In their letter to Brooks-LaSure, Wyden and Merkley cited a 2021 executive order from President Joe Biden that calls on all federal agencies to evaluate ways to promote voter registration and voter participation. They asked Brooks-LaSure to tell them by Sept. 20 what her agency is doing to comply with Biden’s executive order, what resources the agency needs to help Oregon and other states seeking federal waivers to automatically register Medicaid recipients to vote and to share a timeline for when those states will receive amendments.

Tabletop the Vote: CISA recently  hosted the nation’s largest annual election security exercise coordination with the National Association of Secretaries of State (NASS) and the National Association of State Election Directors (NASED). The exercise took place over three days, from August 15 through 17, and included a range of hypothetical scenarios affecting election operations. The annual exercise gives participants the opportunity to share practices around cyber and physical incident planning, preparedness, identification, response, and recovery. Following the exercise, CISA Director Jen Easterly, and the Election Infrastructure Government Coordinating Council Executive Committee issued the following joint statement: “Today’s threat environment is increasingly dynamic and complex, and we continue working closely together. This includes the sharing of information and intelligence through multiple channels, promoting rigorous safeguarding of equipment and systems, ongoing assessments to identify risks and vulnerabilities, and participating in exercises like Tabletop the Vote. Elections are run by thousands of dedicated state and local election officials across the country. It is because of the incredible work of so many that the American people can have confidence in the security of our nation’s elections.” In addition to CISA, federal participants included the U.S. Election Assistance Commission, Department of Homeland Security (DHS) Office of Intelligence and Analysis, the Department of Justice, the Federal Bureau of Investigation, the Office of the Director of National Intelligence, the National Security Agency, U.S. Cyber Command, the National Guard Bureau, and the U.S. Postal Inspection Service. State and local election officials participated virtually. More than two dozen municipal clerks from across Maine recently participated in a federal exercise to ensure election security. “Maine’s elections are very well run because we plan and prepare so extensively for them ahead of time,” Maine Secretary of State Shenna Bellows said in a statement. “Election security is a priority for us. With our laws, procedures and trainings in place, Maine voters can be confident that our elections will remain safe, secure, accessible and accurate.” This was the third  year Maine clerks participated in the event.

Best Wishes! Best wishes to Floyd County, Georgia Elections Director Akyn Trudnak and Polk County, Georgia Elections Director Noah Beck on the impending arrival of Georgia’s newest voter. Due just in time for the Peach State’s 2024 Presidential Preference Primary.

Personnel News: Stephens County, Georgia Board of Registrars and Elections member Billy Chism has resigned. Rob Nichols is no longer with the Ohio secretary of state’s office. Michele Sileo has been nominated to serve on the New York City board of elections. Kristina Nixon will be the new Chowan County, North Carolina board of elections director. Jesse James Mullen, a newspaper publisher from Deer Lodge has filed to run for the Democratic nomination for Montana secretary of state. Howard “Rusty” Williams has been appointed Holmes County, Florida supervisor of elections. John Baucom has been named the new director of elections for Spartanburg County, South Carolina. Citrus County, Florida Supervisor of Elections Maureen “Mo” Baird recently received a certificate of appreciation from the League of Women Voters of Florida. Melissa Hart is the new general registrar and director of elections in the Culpeper County, Virginia Voter Registration & Election Office.

Legislative Updates

Cochise County, Arizona: Cochise County will only be able to work with one company to test security features on ballots in Arizona as part of a state pilot this year. County supervisors voted 2-1 against extending the time period for a $1 million state grant for the secure ballot paper that expired in May — this means County Recorder David Stevens’ proposed contract with Authentix will not move forward. Supervisors Ann English and Peggy Judd voted no, and Supervisor Tom Crosby voted yes. The “no” vote means that Stevens will only be able to use supplies he had already ordered from Runbeck Election Services, which cost $187,500, to test watermarks on ballots as part of the pilot, and will not be able to hire Authentix and one other company that had applied separately for the work, ProVoteSolutions. An item on Tuesday’s meeting to approve a contract with the two companies was nullified.

Ulster County, New York: A memorializing resolution opposing moving local elections to even years from odd years was narrowly defeated in the Ulster County Legislature. While legislators voted 11-10 in favor of the resolution, which would have been sent to Gov. Kathy Hochul urging her to veto bills that passed both the state Senate and state Assembly that would see certain local elections moved to even years. The resolution fell short of a 12-vote majority required for it to pass. Local elections, including county and town races, currently take place in odd years. Hochul’s proposal would see those races moved to even years so they would be contested in the same year as presidential and midterm elections. Proponents of the plan, like Brian Cahill, D-town of Ulster, said it would increase voter turnout for local races. He downplayed concerns that voters would simply always vote across the ballot for candidates in the same party as their picks for president or governor.

Pennsylvania: Both Republican and Democratic politicians are looking to move the 2024 primary date a few weeks earlier. As it stands, the primary is to be held April 23. The Jewish holiday of Passover begins the night prior and, per Jewish tradition, observant worshippers are to abstain from work during the first two and last two days. This work includes voting. Both the state House and Senate have legislation in committee that would move the 2024 date up. The bills aim to move the primary to the third Tuesday in April as opposed to the fourth Tuesday. The Senate State Government Committee will be amending the Senate bill to change the date to April 2, Schwank said. Changing the date has bipartisan support, Schwank said. Gov. Josh Shapiro also supports changing it, said his press secretary Manuel Bonder.

Wyoming: The Legislature’s Joint Corporations, Elections and Political Subdivisions Committee will consider half a dozen measures this week aimed at updating the state’s election laws. Two bills would create or clarify residency requirements to vote or run for the statehouse, another would mandate reporting for certain electioneering communications. One bill would ban private funding for election administration, or what has come to be known as “Zuck bucks,” in reference to billionaire Facebook founder Mark Zuckerberg’s election-related charity in 2020. Another would revise some of the Legislature’s most recent work related to political party affiliation. Another bill would help clear up problems when the Legislature banned crossover voting last session. Voters are now prohibited from affiliating with a party during the 96 days immediately preceding the primary election. However, some lawmakers raised concerns about the bill inadvertently restricting someone from registering to vote who had turned 18 during the blackout period. An amendment to prevent that potential mishap failed in the Senate. A measure up for consideration would clarify the issue. It would make an exception for someone who has not registered to vote in Wyoming during the year prior. Those residents would retain the ability to declare a party affiliation for the primary election during the blackout period. At the behest of Secretary of State Chuck Gray, the committee will consider creating a 30-day residency requirement for voters. The measure may face some legal hurdles. In 1972, the Wyoming Supreme Court struck down a provision of the Wyoming Constitution that required one year of residency to vote.

Legal Updates

Federal Litigation: Delaware Superior Court Judge Eric Davis rejected Newsmax Media’s bid to narrow the allegedly defamatory statements that the right-wing U.S. television network must defend in a lawsuit by voting machine company Smartmatic USA involving the 2020 presidential election. Smartmatic sued Newsmax in November 2021, saying the network should be held accountable for knowingly spreading false claims that the company rigged the election. After the original lawsuit was filed, Smartmatic amended its complaint to add 26 additional statements it said were defamatory, such as statements aired by the network that Smartmatic machines could have been hacked. Newsmax had argued that the statute of limitations had passed and that it was too late to add allegedly defamatory statements to the amended complaint. Davis in his ruling said the additional statements fell within the themes of the original complaint and stemmed from the network’s coverage of the election, so he allowed them.

Arizona: In new legal filings, failed gubernatorial candidate Kari Lake trying to use a special state law designed to protect free speech rights to get a court to throw out Maricopa County Recorder Stephen Richer’s defamation lawsuit that she “spread intentional or reckless falsehoods” about his role in the 2022 election. In the fillings, Lake and her attorneys are telling Maricopa County Superior Court Judge Jay Adelman that Richer should not even be given a chance to bring evidence into court to show how Lake, her campaign and the Save Arizona Fund, which Lake has used to raise funds, made false statements he said harmed him and his family and results in threats of violence and death for family members. The reason, she said, is that 2006 law requires judges to immediately dismiss lawsuits they determine are “substantially motivated by a desire to deter, retaliate against or prevent the lawful exercise of a constitutional right.” And that, said Lake, makes the question of whether she was telling the truth or not legally irrelevant. Richer filed suit in June arguing that Lake made repeated claims that he intentionally printed ballots with 19-inch images on 20-inch ballots to sabotage the 2022 general election.

Florida: One of the three Central Florida people charged with election fraud by Gov. DeSantis’ election security office last year has lost her appeal and will go to trial, court documents showed. Michelle Stribling faces two counts related to voting in the 2020 election. Stribling was convicted of second-degree murder in 1993, which made her ineligible to vote. She registered to vote at a church in 2019, believing her rights had been restored by Amendment 4, which gave most convicted felons the right to vote. The amendment made an exception for people convicted of murder and sex crimes. Stribling told investigators she could not read or write very well. Stribling’s attorney initially asked a judge to dismiss her case because the state lacked jurisdiction, which followed a pattern established by some of the other defendants accused in the governor’s round-up. However, the governor signed a new law giving his administration jurisdiction over election crimes cases, which caused a judge to dismiss the attorney’s motion. The attorney appealed the decision to the Sixth District Court of Appeals. In an order dated August 11, a three-judge panel denied that appeal. The judges gave no reasoning for their ruling. “They didn’t say it was denied on facts,” Stribling’s attorney, Roger Weeden said, referring to the order as strange. “They didn’t say it was denied on the law. They didn’t say it was denied on the procedure.”

Georgia: U.S. District Judge J.P. Boulee issued three rulings last week pertaining to voting law restrictions that the state passed after the 2020 presidential election and were soon challenged by multiple civil rights groups. S.B. 202, also known as the “Election Integrity Act of 2021,” was signed into law by Republican Governor Brian Kemp in 2021 and enacted new voting restrictions that spanned from voter ID requirements to curbing the ability of churches and others to hand out food and water to voters waiting in long lines. Boulee on Friday granted two motions for preliminary injunctions, with one blocking the provision of the law that prohibited the distribution of food, drinks or gifts to voters waiting in line within 150 feet of polling precincts.  The Trump-appointed judge was unpersuaded by the state’s concerns that the ban aimed to protect election efficiency and ruled that it violated the First Amendment and rights to freedom of speech. “State defendants seem to contend that because multiple messages may be perceived from plaintiffs’ line relief activities, those efforts cannot be considered expressive conduct. This contention is at odds with binding precedent holding that conduct is expressive where a ‘reasonable person would interpret [the conduct] as some sort of message,’ not where ‘an observer would necessarily infer a specific message.'” Boulee wrote. Another provision of Georgia’s voting law requires absentee voters to print their date of birth on the outer envelope of an absentee ballot. But Boulee granted an injunction request, ruling that the requirement is not necessary in validating a voter’s eligibility. Boulee did, however, turn down a request to block enforcement of two provisions of the law related to how absentee ballots are returned. These provisions required that absentee ballot drop boxes be placed inside, instead of outside, advanced voting locations and limited their hours for access. They also made it a felony for an unauthorized individual to return an absentee ballot for another person. Individuals who are authorized to return an absentee ballot for another person are family members, household members and caregivers.

Michigan: A voting rights law firm has sued to overturn a decades-old Michigan law. The law bans anyone from hiring vehicles to get voters to the polls, unless they’re physically unable to walk. The lawsuit says Michigan is the only state with such a voter transportation ban, and that the law’s only purpose is voter suppression. Aneesa McMillan is with Priorities USA, a voting rights group that’s one of the plaintiffs in the lawsuit. She said in other states, churches can hire buses to help members of their congregations vote, and ride-hailing apps can offer promotions to get people to polls. Not in Michigan. “Laws like this typically have disparate impacts on marginalized communities, communities of color, communities that may struggle with access to transportation overall. There may be barriers to public transportation,” she said. Courts have upheld the state’s law before, including in 2020, when Priorities USA took a similar case to federal court. The current lawsuit names Michigan Attorney General Dana Nessel as a defendant. Nessel’s office said in a statement that it might be easier for plaintiffs to ask the state Legislature to change the law, rather than suing.

Mississippi: A court ruling striking down Mississippi’s practice of permanently stripping voting rights from people convicted of certain felonies should be reconsidered and reversed, the state said last week as it asked for new hearing by the 5th U.S. Circuit Court of Appeals. Enforcement of the voting ban, which is part of the state’s constitution, was blocked by in a 2-1 decision by a panel of 5th Circuit judges on Aug. 4. Mississippi attorneys, led by state Attorney General Lynn Fitch, asked the full New Orleans-based court, with 16 active members, to reconsider the case, saying the earlier ruling conflicts with Supreme Court precedent and rulings in other circuit courts. The Aug. 4 ruling held that denying voting rights violated the constitutional ban on cruel and unusual punishment. Mississippi lawyers argued that the panel’s decision would “inflict profound damage and sow widespread confusion.” The 5th Circuit currently has one vacancy. If it agrees to the state’s request, the case would likely be heard by the court’s current contingent of 16 full-time “active” judges. Dennis and King are both on “senior status” with a limited work load.

Ohio: Former attorney James Saunders of Shaker Heights has been found guilty of two counts of illegal voting. Prosecutors say Saunders voted twice in Ohio and Florida for the 2020 and 2022 general elections. According to the indictment, in 2020, he voted in person in Ohio and Florida. In 2022, he voted in person in Ohio and by mail in Florida. Cuyahoga County Common Pleas Court Judge Andrew Santoli ordered sheriff’s deputies to take Saunders straight to county jail after finding the 56-year-old guilty of two counts of illegal voting, a fourth-degree felony. The judge noted that voting records from both states show Saunders also illegally voted twice in the 2014 and 2016 general elections. Prosecutors could not charge him for those votes because the statute of limitations had passed. The trial lasted a single day and featured testimony from three witnesses — elections officials from Cuyahoga County and Broward County, Florida, and an Ohio Bureau of Criminal Investigations agent who examined the case. Saunders did not take the stand or present any witnesses. Santoli rejected Saunders’ arguments at trial that he accidentally cast two ballots, did not mean to commit a crime, and that he shouldn’t be prosecuted in Ohio for the vote he cast in Florida. Santoli set a sentencing hearing for Aug. 28. Saunders faces any from probation to three years in prison.

Pennsylvania: A settlement between Pennsylvania and a coalition of election security groups, the commonwealth’s Department of State will soon require counties to publicly report voting machine malfunctions — a measure that election experts say could be the first of its kind. Counties are still awaiting details on what the program — which begins with this November’s municipal election — will look like. Along with having the state direct counties to report malfunctions, the settlement agreement requires the department to give the public better opportunities to witness its voting equipment examination process and requires that the three counties using the voting machine, called the ExpressVote XL, upgrade to its latest software. Along with the National Election Defense Coalition, the groups involved in the suit against the Department of State include the Pennsylvania-based Citizens for Better Elections, the election equality nonprofit Free Speech for People, and a cohort of several Pennsylvania voters. The settlement caps a longstanding lawsuit, in which the election groups sued the state after a few counties adopted new voting machines that the groups argued were flawed.

Lycoming County Judge Eric R Linhardt stands by his opinion that two voters are not entitled to a forensic audit of the November 2020 presidential election in the county. Linhardt stated so in an opinion filed Wednesday in response to the issues raised by Richard Houser and Catherine Burns in their appeal of his July 5 decision. The court is satisfied with that opinion and believes it has properly decided the issues in this case, he wrote. In his July ruling, Linhardt pointed out there is no provision in the state Election Code compelling the board of elections through an independent third party to conduct the audit that was requested. He further found Houser and Burns did not strictly adhere to the statutory requirements for contesting an election after the results are certified.

Texas: The Texas Supreme Court denied Harris County’s request to temporarily block a new law that eliminates the county’s elections administrator position. Senate Bill 1750, passed by Republican lawmakers in May, is slated to go into effect Sept. 1, weeks before early voting starts for the November elections in the state’s largest county. The law requires Harris County to transfer all election-related duties from elections administrator Clifford Tatum, who was appointed just before the November 2022 elections, to the county clerk and the county tax assessor-collector. Harris County Attorney Christian Menefee filed a lawsuit last month arguing that the law is unconstitutional because it singles out one county. Last week, Travis County District Judge Karin Crump granted a temporary injunction barring the law from taking effect. Crump ruled that the law was unconstitutional. She said it would lead to “inefficiencies, disorganization, confusion, office instability, and increased costs to Harris County.” The Texas Supreme Court’s decision Tuesday clears the way for the law to take effect, putting county clerk Teneshia Hudspeth and tax assessor-collector Ann Harris Bennett in charge of the upcoming elections. The decision also set a date of Nov. 28 for oral arguments on the state’s appeal of the earlier trial court ruling in favor of Harris County. “I am disappointed that the Texas Supreme Court is quietly allowing the Legislature to illegally target Harris County, instead of considering the arguments and timely deciding whether Senate Bill 1750 violates the constitution,” Menefee said. “We first learned of today’s decision from the media, instead of from the court itself.” Shannon Lackey, vice president of the Texas Association of Election Administrators, said having a nonpartisan elections administrator helps ensure elections run smoothly and fairly. She said transferring the election over to elected officials would put an unfair burden on already overworked officials. “I would be very concerned about the quick turnaround to conduct this upcoming election,” Lackey said. “This is a full-time job.”

U.S. District Judge Xavier Rodriguez has ruled that Texas election officials cannot reject mail-in ballots and applications for ID mistakes. Around 40,000 mail-in ballot documents have been tossed out by election officials in Texas after lawmakers passed a bill in 2021 that mandates voters provide a driver’s license number or the last four digits of their social security number when submitting documentation for mail-in ballots. Rodriguez ruled that the law violates the Civil Rights Act of 1964. The ACLU of Texas has called the rules voter suppression that disproportionately affect voters of color, and called the judge’s decision a win for Texas voters. Rodriguez is expected to issue a final ruling soon, which will also inform the state on how to comply with the ruling.

Opinions This Week

National Opinions: Youth vote | Democracy | 2020 indictment, II, III, IV | Conspiracy theories | Election integrity | Poll workers | Election legislation

Arizona: Election litigation

Arkansas: Election integrity

Colorado: Tina Peters | Chaffee County

District of Columbia: Ballot measure

Florida: Poll workers, II

Idaho: Ballot measure

Louisiana: Secretary of state race

Minnesota: Election workers

Nebraska: Conspiracy theories

New York: Voting equipment

North Carolina: Election legislation

Pennsylvania: Poll workers

South Carolina: Ranked choice voting

Tennessee: Suffrage

Texas: Election integrity | Harris County

Utah: Voting age

Virginia: Ex-felon voting rights | Ranked choice voting | Poll workers

West Virginia: Poll workers

Wisconsin: Election security | Elections commissioner | Election workers

Upcoming Events

Election Center National Conference: The National Association of Election Officials (The Election Center) will hold its 38th Annual Conference in Orlando, Florida in late August. In addition to the conference, CERA courses and renewal courses will be offered. The conference will include plenary sessions, workshops, the CERA graduation ceremony and an optional tour of the Orange County, Florida supervisor of elections offices. When: Aug. 26-30. Where: Orlando, Florida

National Voter Registration Day: National Voter Registration Day is a nonpartisan civic holiday celebrating our democracy. It has quickly gained momentum since it was first observed in 2012, with more than 5 million voters registered to vote on the holiday to date. Celebrated every September, National Voter Registration Day involves volunteers and organizations from all over the country hitting the streets in a single day of coordinated field, technology, and media efforts. The holiday is endorsed by the National Association of Secretaries of State (NASS), the National Association of State Election Directors (NASED), the U.S. Election Assistance Commission (EAC), and the National Association of Election Officials (The Election Center). When: September 19.

Job Postings This Week

electionlineWeekly publishes election administration job postings each week as a free service to our readers. To have your job listed in the newsletter, please send a copy of the job description, including a web link to mmoretti@electionline.org.  Job postings must be received by 5pm on Wednesday in order to appear in the Thursday newsletter. Listings will run for three weeks or till the deadline listed in the posting.

Absentee Coordinator, City of Alexandria, Virginia— The Absentee Coordinator’s primary purpose is to plan, coordinate, and administer the absentee by-mail program/service area to support the strategic direction of the department by connecting community participants to election services. An employee in this position is responsible for the management of all aspects of processing mail/email absentee applications and ballot issuance in accordance with strict deadlines established by federal and state election laws as well as oversee the Central Absentee Precinct. This employee will lead a team to perform the administrative duties related to absentee by-mail voting. Work requires that all materials meet the guidelines of election law and department standards. Salary: $50,587.94 – $89,022.44. Deadline: Sept. 4. Application: For the complete job listing and to apply, click here.

Assistant Manager-Poll Worker Department, Palm Beach County, Florida— The Palm Beach County Supervisor of Elections is looking for an experienced Assistant Poll Worker Department Manager. In this role, you will oversee the planning and the completion of various projects, administrative functions, operations, and specialized tasks in the Poll Worker Department. The work involves knowledge and application of departmental operations, planning, assigning responsibilities, monitoring election worker classes, maintaining records, evaluating performance, and the ability to review work for accuracy. This position requires initiative and sound independent judgement in the application of office policies, election laws, and procedures. Must be personable and maintain effective working relationships with colleagues, associates, and the general public. All work is performed under the guidance of the Supervisor of Elections. The ideal candidate will have an excellent work ethic, including consistent performance, reliability, and attendance. The desire and ability to work well in a fast-paced collaborative environment with a smile are essential to the position. Application: For the complete job listing and to apply, click here.

Campaign Finance & Investigations Specialist, Oregon Secretary of State’s Office— In this role, you will help the public comply with Oregon campaign finance laws and rules. You will also help investigate possible violations of Oregon election laws and rules. This is accomplished in part by, but not limited to: Teaching filers how to submit filings on ORESTAR (Oregon Elections System for Tracking And Reporting); Explaining election laws and rules to the public and to filers; Reviewing filings for legal sufficiency; Conducting investigations into possible election law violations; Making recommendations about the outcome of investigations; Issuing civil penalties for non-compliance; and Answering the public’s questions about registering to vote and voting. Salary: $4,437 – $6,800. Deadline: Sept. 5. Application: For the complete job listing and to apply, click here.

Certification Manager, Hart InterCivic— Hart InterCivic is looking for a Certification Manager to join our team in Austin, Texas. The Certification Manager’s responsibilities include planning and managing federal and state certification activities, ongoing compliance activities, and leadership of the Certification Team. The Certification Manager will report to the VP of Product Management and will work closely with key internal and external stakeholders and cross-functional input providers including Sales, Product Management, Finance, Operations and Engineering. The ideal candidate will be a master communicator, will have the ability to move seamlessly from big picture to detailed planning activities and will have experience working with state and local government elections processes, high-level project management skills, and the ability to manage priorities to ensure adherence to externally driven deadlines. Application: For the complete job listing and to apply, click here.

City Clerk, Petaluma, California— The City of Petaluma, uniquely situated on the Petaluma River at the Northern end of the San Francisco Bay, offers a vibrant cultural, outdoor, and gastronomic scene. Residents enjoy unparalleled natural beauty along with deep engagement with their community. Life in Petaluma is the perfect mix of country and city, offering biking, hiking, paddling, arts, music, and shopping as well as outstanding food and craft beverages. The City celebrates family and cultural diversity, and is a community of people who care about making Petaluma a place they’re proud to call home. The new City Clerk will bring the knowledge and proven experience to assess current operations of the City Clerk’s Office and institute innovative processes, modifications, and technological efficiencies where necessary. The ideal candidate is emotionally intelligent, a strong communicator, and gets along well with others. Staying calm under pressure, bringing passion for local government and community service, and taking on new initiatives is essential to success in this role. Qualified candidates possess a Bachelor’s degree as well as five (5) years of experience in supporting an elected/appointed government body. A Master’s degree, Certified Municipal Clerk (CMC), and Master Municipal Clerk (MMC) are highly desirable. Salary: $164,883. Deadline: August 27. Application: For the complete job listing and to apply, click here.

Data Analyst, Protect Democracy— VoteShield, a project of Protect Democracy, seeks highly motivated and civic-minded Data Analysts to join our growing team. VoteShield’s goal is to maintain complete and accurate voter data in order to ensure free and fair elections for all qualified voters. As a member of this world-class analysis and engineering team, you will analyze voter registration data, work with election administrators, and grow your technical skills. Ideal candidates will be critical thinkers with a command of data analysis techniques and the ability to distill findings into clear, accessible reports and presentations. We are seeking people who bring an interest in civic data, commitment to non-partisanship, and passion for defending and strengthening our democracy through free and fair elections. We do not expect that any one candidate will have all of the experiences and requirements listed — our current data analysis team comes from a variety of professional backgrounds, including academia and the public and private sectors. We highly encourage you to apply if the job description gets you excited about the role and the work of Protect Democracy & VoteShield. You may work from any location in the United States, and candidates from diverse backgrounds and from across the political and ideological spectrum are strongly encouraged to apply. Application: For the complete job listing and to apply, click here.

Deputy Director- Communications & Support Services, DeKalb County, Georgia— The following duties are normal for this classification. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Manages, directs, and evaluates assigned staff; oversees employee work schedules to ensure adequate coverage and control; reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and County administrators and elected officials; and trains staff in operations, policies, and procedures. Organizes, prioritizes, and assigns work; prioritizes and schedules work activities in order to meet objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; provides progress and activity reports to County administrators and elected officials; and assists with the revision of procedure manuals as appropriate. Directs functions and activities of the department; directs voter registration programs, voter education and outreach programs; administers elections; recruits and trains poll workers; and oversees storage, maintenance, preparation, and testing of election equipment. Directs voter registration activities; reviews and approves staffing levels during high volume and peak registration periods; monitors work activities to ensure timely processing of applications and maintenance of voter registration rolls; and conducts voter education seminars and training for citizens. Conducts elections; supervises departmental personnel to ensure that all elections are conducted in accordance with state and federal laws and regulations; determines locations and schedule for early voting; organizes equipment and staff deployment levels for early and election day voting; reviews training packets; monitors early voting traffic and election task lists; approves ballot layouts; and implements changes in procedures to resolve issues. Plans, directs, trains, and supervises voter outreach activities; processing absentee ballots; receives/files nomination papers, candidate statements and initiative petitions; maintains the voter file; advises individuals/groups on procedures for filing initiatives, referendums and recall petitions; and files/audits campaign financial statements. Coordinates the daily operation of the department’s computer systems; supervises data entry of affidavits of registration; maintains election district information; prepares and maintains precinct maps; creating and consolidates precincts, including the operation of customized computer aided drafting applications; supervises election night ballot tabulating. Plans, directs and supervises employees engaged in securing polling places and precinct officers; training precinct officers; orders and delivers precinct supplies and materials; operating collection centers; conducting official canvass of election returns; operates mailing and computerized mail addressing equipment; mails sample ballots and election information to voters; and receives, inventorying and storing election supplies Assists in developing and implementing long- and short-term plans, goals, and objectives for the department; evaluates effectiveness and efficiency of department activities; reviews and revises policies, procedures, plans and programs; and researches, assesses, and makes recommendations regarding strategies to meet current and future election and voter registration needs. Interprets, applies, and ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations or violations; maintains a comprehensive, current knowledge of applicable laws/regulations and pending legislation that may impact department operations; and maintains an awareness of new products, methods, trends and advances in the profession. Assists in developing, implementing, and administering department budget; monitors expenditures for adherence to established budgetary parameters; and prepares and submits financial documentation. Oversees equipment and supplies for the department; determines voting equipment needs for each precinct for elections; monitors the packing and preparation of voting equipment and supplies; reviews and approves supply and equipment requisitions; develops equipment specifications; obtains price quotes from vendors; prepares and updates policies and procedures for equipment storage; and manages the maintenance of all related records. Completes data entry and filing; enters new voter registration information; verifies accuracy and completeness of voter information; conducts research of state records; mails out letters to retrieve missing information and documentation; updates existing records in statewide registration base; files new, updates existing, and pulls deleted cards as appropriate; scans and indexes registration and absentee applications; and files records and correspondence after processing. Oversees the creation of print and online content to publicize and promote department programs, facilities, events, or objectives; researches and verifies information; reviews, approves, or produces newsletters, calendars, brochures, and flyers; monitors, approves, and creates content for social media and department website; and writes or edits official department announcements, emails blasts, press releases, letters, or posts. Directs the design, planning and implementation of training programs aligned with department objectives and strategies; oversees community outreach programs and events; plans, organizes, and oversees special events, facility tours, educational programs; oversees the selection of locations, dates; reviews activities and materials prepared by staff or vendors; recruits and supervises event volunteers; and coordinates set-up, staffing, and implementation of program/event plans. Represents department to media, other departments, municipalities, candidates and state officials; answers questions and provides information; coordinates work activities; reviews status of work; resolves problems; responds to media requests; gives interviews and official comments; and produces short television segments for DeKalb County TV. Salary range: $81,077 – $125,670. Application: For the complete job listing and to apply, click here.

Election Professional, The Elections Group— The Elections Group is growing its team of election professionals. You will work in support of state and local election officials as they enhance or implement new programs and adapt procedures as necessary in a dynamic operating environment. Our team works quickly to assess needs and provide guidance, resources and support in all areas of election administration, including security, audits, communications and election operations. This is an opportunity to be a part of a collaborative and professional group who are passionate about elections and serving the people who run them.  Our employment model includes remote work with some travel required and competitive compensation. We will be hiring full-time, part-time and contract positions over the next several months. Applications will be reviewed on a rolling basis. Application: For the complete job listing and to apply, click here.

Election Security Specialist, Michigan Department of State— As an Administrative Assistant, this position assists the Director of Elections performing special projects related to election security including, but not limited to, advising and assisting the Director with strategic planning, reviewing and analyzing state and federal legislation relevant to Bureau of Elections (BOE), and assisting in the development of programs and procedures. The position coordinates BOE response to and management of election-security incidents with partners and stakeholders. The position works with BOE staff, Michigan Department of State (MDOS) staff, and partners to develop and implement an extensive election security-related education and training program for county and local election officials (as well as internal staff), focusing on election-related cyber security, physical security and secure and sound election administration procedures. The position assists county and local election officials in completing detailed election system security assessments and implementing security improvements as identified and needed, covering all major county/local election system components. The position serves as liaison with state and federal partners on election security coordination and initiatives. The position makes recommendations for priorities for and maintains, tracks and reports on the Department’s Federal election security grant program with MDOS Budget office. Salary: $31.98 – $47.70 Hourly. Deadline: August 28. Application: For the complete job listing and to apply, click here.

Election Specialist, Illinois State Board of Elections— Under general supervision of the Election Operations Team Lead, assists with certification of ballots and handling inquires; acts as contributor to Board publications; provides general interpretations of various election laws to election authorities, election judges, and the general public; provides oral and written answers related to questions regarding various statutes; conducts judges schools for election authorities. Assists in providing general interpretation of various election laws; advises local election authorities and officials concerning necessary implementation, abolishment or revision of procedures resulting from changes in statutes and/or rules and regulations. Assists in the preparation and writing of various agency publications to be used for in-house reference and election authority distribution; conducts training sessions for various election authorities as assigned. Assists in providing written answers related to questions arising out of the Illinois Election Code to election officials and authorities, legislative staff and members of the general public; refers obscure or novel inquiries to senior personnel. At the request of the director/operations lead, assists in all activities of candidate nomination filing.  This includes, but is not limited to, the following:  petition filing, objection filing, service of notice for objections, electoral board meeting support, candidate withdrawals, and ballot certification. Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above. Salary: $3,750 – $5,834. Deadline: August 30. Application: For the complete job listing and to apply, click here.

Help Desk Technician 7-9, Michigan Dept. of State — This departmental technician primarily serves as a help desk customer service representative, providing procedural information about campaign finance, disclosure, notarial acts and election law to candidates, committees, election administrators, notary providers and to the general public. This incumbent will be responsible for tier 1 support and triage for inbound calls and communication to the Bureau of Elections to either resolve or route to the appropriate advanced level support. The incumbent provides additional support for bureau wide project activities and initiatives. Incumbent coordinates the staff that provides coverage for the Bureau of Elections front desk that support in person appointments or customer questions. Salary: $43,804.80 – $60,153.60. Deadline: Sept. 5. Application: For the complete job listing and to apply, click here.

IT Coordinator, St. Johns County, Florida— The IT Coordinator is a critical role in the organization responsible for overseeing the technology operations of the Supervisor of Elections office operating in a Microsoft Windows environment. This includes managing the IT staff, ensuring the security and integrity of the organization’s data and systems, and identifying and implementing new technologies to improve efficiency and productivity. The IT Coordinator manages core network operations, reports to senior management, and collaborates with other department heads to align Information Technology strategies to maximize organizational operations. Responsible for ensuring the smooth operation of the Supervisor of Elections office and systems while identifying and implementing new technologies to improve efficiency and productivity. Salary: $80,000 – $92,500 a year. Application: For the complete job listing and to apply, click here.

IT Specialist, Wake County, North Carolina— Do you have a impressive IT background and a desire to be a part of the elections process? If so, get ready to roll up your sleeves and become a part of something bigger! The Wake County Board of Elections is seeking an innovative and self-motivated Information Technology Specialist to manage the certification and testing of election ballots and voting equipment. This position requires an employee who is well-rounded in various IT fields to include knowledge of hardware and software, database development and data analysis. The Information Technology Specialist will develop, manage and implement IT solutions for conducting elections while ensuring the security and integrity of certified election equipment including tabulators, voter assistance terminals, laptops, and elections software. Salary: $55,534 – $74,968. Deadline: Sept. 4. Application: For the complete job listing and to apply, click here.

Network Manager, Rhode Island Secretary of State’s Office— The Network Manager will manage, maintain, document, and operate the Department of State’s (Department) network. Additionally, the Network Manager will configure, update, secure, and install network equipment with the Department’s infrastructure as well as work with other members of the eGov and IT Division to ensure secure reliable service to staff and the public. The Network Manager performs various duties including, but not limited to: Install, secure, maintain, troubleshoot, and repair LAN and WAN network hardware, software, systems, and cabling; Work with Department staff to assist them in understanding and utilizing network services and resources; Build and maintain network log infrastructure and support critical response initiatives; Manage, monitor, document, and expand the network infrastructure; Resolve desktop and networking problems; Assist staff with maintaining voice, data, and wireless communications; Develop and implement policies related to secure hardware and software; Optimize and maintain network security through the proper design, implementation and maintenance of network devices, appliances, and other systems; Plan and implement new network installations and upgrades; Maintain an orderly networking office and equipment storage area; Participate in Disaster Recovery and Business Continuity planning, drill, and implementation activities; and Perform other duties as required. Salary: $73,416 – $83,126. Application: For the complete job listing and to apply, click here.

NextVote Project Manager, Hart InterCivic– Project Managers at Hart InterCivic are highly motivated “self-starters” who are enthusiastic about providing exceptional customer service. Working with other members of the Professional Services, the Customer Support Center team, Product Management and the Engineering teams, the Project Manager directs activity, solves problems, and develops lasting and strong relationships with our customers. Hart InterCivic’s unique and industry known culture of innovation, transparency, and customer-centric focus creates an environment where team members will continually grow and be challenged to develop their careers. Responsibilities: Acquire an expert level of knowledge of Hart products. Develop project plans and applicable subordinate plans, including identification of risks and contingency plans. Identify and schedule project deliverables, milestones, and required tasks. Coordinate and conduct requirements-gathering for functional elements of voter registration products. Develop election-based training schedules for voter registration customers that guide them through first election activities. Assess customer needs throughout the project and manage those needs, expectations and relationships. Direct and coordinate activities to ensure project progresses on schedule. Provide technical advice and resolve problems. Create a strong customer relationship that encourages questions and participation. Coordinate customer-level data migration activities (milestones) for voter registration products. Application: For the complete job listing and to apply, click here.

Operations Manager, Santa Fe County, New Mexico— Under the general direction of the Department Director or elected official, establishes, implements, and oversees sound financial management, accounting, budgeting, staffing, procurement, and monitoring of internal control systems and processes for a department.  Oversees multiple program support functions within the Department.  This position will also manage the customer service and front window functions of the Clerk’s office. Essential Job Functions: Collaborates with Finance Department to establish the departmental budget request and submittal; executes, analyzes, forecasts, and manages budget in compliance with County policy. Oversees the development, tracking, and processing of all Department contracts, Requests for Proposal (RFP), Personnel Actions (PA), and payroll. Tracks grants and bond expenditures to ensure timeliness and efficiency. Serves as the official liaison with County Finance Department, Legal Department, and Personnel Department regarding Contracts, RFP’s, and payroll. Ensures internal control structure, budgetary control system and all accounting processes are functioning effectively within the department. Certifies that payments to vendors are accurate and timely and are for goods and services rendered in accordance with County policy. Disseminates information to management regarding the fiscal procedures and responsibilities regarding all financial transactions and activities. Coordinates program support activities within the Department; may present information at Board of County Commission meetings; may develop policies and business procedures for the department; and may audit and verify department payroll matters. Supervises timesheet submission for the department, ensuring timesheets are accurate and complete. Coordinates with the County Human Resource Department regarding the processing and tracking of all employee actions and issues; collaborates with Human Resources to facilitate recruitment for the department. Assists the Department Director/Elected Official with projects and assignments of priority and ensures completion of assignments in an effective and timely manner. Responds to questions and requests for information for the department. Hires, orients, trains, supervises, assigns and reviews work of, evaluates, and disciplines staff; recommends staff for promotion, compensation increases; and disciplinary action. Schedules, plans, and oversees or assists with departmental meetings; attends external meetings as representative of department; and attends meetings with government officials, vendors, and the public. Maintains knowledge of emerging technology and trends, current industry standards, evolving technologies, and methodologies that will impact department. Manages the customer service procedures and protocols in the Clerk’s Office; is readily available by phone, chat and email.  Answers the main phone number and Clerk inbox; follows up with customer requests. Manages the Clerk’s Office calendar protocol, chat and ticketing systems. Maintains lists of regular customers by type: titles companies, surveyors, etc. Notifies customers of any operational changes, ensures holidays are posted. Maintains effective communications with users regarding vendor activities, problems, status, timelines and other details. Salary: $68,598 – $96,033. Deadline: Oct. 18. Application: For the complete job listing and to apply, click here.

Registration & Elections Supervisor, DeKalb County, Georgia— The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Supervises, directs, and evaluates assigned staff; develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures. Organizes, prioritizes, and assigns work; prioritizes and schedules work activities in order to meet objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; provides progress and activity reports to ; and assists with the revision of procedure manuals as appropriate. Conducts elections; supervises personnel to ensure that all elections are conducted in accordance with state and federal laws and regulations; secures early voting locations and recommends schedule; appoints site managers and determines staffing requirements for early and election day voting; works with polling locations and County Information Technology staff to ensure technology capabilities; develops and reviews training for compliance with election laws; monitors early voting traffic; recommends changes in procedures to resolve issues; conducts election night precinct check in, election audit and preparation of precinct statistics; monitors election tasks lists; monitors election software programming; and oversees financial filings process. Implements, monitors and maintains registration functions and processes; reviews registration functions and processes such as felon registrations, duplicate voters, citizenship verification, jury summons questionnaires, provisional voting, election night precinct check in and election audit; monitors and ensures compliance with established protocols and procedures; and updates protocols and procedures as needed. Prepares and completes a variety of registration, production and election reports; compiles and/or tracks various administrative and/or statistical data; generates and prepares data; submits all mandated reports to local, state and federal regulatory agencies or others as required; and maintains related records. Maintains training and procedure manuals; and develops, updates, and revises manuals for all procedures involving voter registration and election functions. Interprets, applies, and ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations or violations; maintains a comprehensive, current knowledge of applicable laws/regulations and pending legislation that may impact department operations; and maintains an awareness of new products, methods, trends and advances in the profession. Assists in developing and implementing department budget; review. Salary: $54,927 – $88,433. Application: For the complete job listing and to apply, click here.

Research Director, CEIR— CEIR seeks a qualified Research Director to join our team. The Research Director will report to the Executive Director and lead CEIR’s research initiatives. These initiatives include, but are not limited to, matters pertaining to voter registration, voter access, election integrity and security, and election policy, generally. The Research Director will set goals aligned with CEIR’s mission and provide the research team with strategic direction on how to reach those goals, all while ensuring the rigor, integrity, and quality of all research activities. This is an excellent opportunity for an experienced and highly motivated individual who wants to join a growing nonprofit that seeks to make a substantial, positive, nonpartisan impact on elections and American democracy. The Research Director role is a full-time job. CEIR supports hybrid work at its office in Washington, DC. However, we will consider outstanding candidates across the United States that wish to work remotely. CEIR’s office hours are 9am-5pm ET, and the Research Director is expected to be available during that time regardless of location. Salary Range: $110,000-160,000. Application: For the complete job listing and to apply, click here.

Senior Program Manager, Center for Tech and Civic Life– As a Senior Program Manager at CTCL, you will lead development of a program to assess, recognize, and celebrate outstanding performance by election departments nationwide. To develop this certification program, you’ll collaborate with internal and external partners, including election officials and subject matter experts. You’ll report to an Associate Director in the Government Services department and will manage a small team. Responsibilities: Design and manage a certification program for election departments. Own the development, oversight, and continuous improvement of the program, its credibility, inclusivity, and user experience. Ensure documentation is comprehensive and clear. Manage a team. Contribute to equitable hiring processes for new teammates. Lead direct reports to set goals every 6 months, and provide coaching in weekly 1:1s. Support direct reports to reach sustainable professional development goals and career milestones. Manage relationship with consultant – Collaborate with a certification expert to define and address program needs. Share timely questions and challenges in recurring meetings, and assign owners to action items. Engage key stakeholders – Coordinate with staff, legal counsel, partners, election officials, and subject matter experts to strengthen the program and build buy-in. Communicate regular updates and respond to inquiries on the program’s development, operation, and outcomes. Develop and lead Certification Board – Recruit, organize, and oversee a new, nonpartisan, diverse Certification Board. Ensure board’s alignment with CTCL’s values, mission, and commitment to priority audiences. Design governance model, define term limits, and provide appropriate support and structure for the board to achieve its goals. Salary: $79,198. Application: For the complete job listing and to apply, click here.

Training Program Coordinator, Charleston County, South Carolina— This position is responsible for the recruiting, coordinating, and training of Election Day poll managers on the policies, procedures, and SC State law regarding the administering of fair, honest, and accurate elections within the polling places on Election Day and during early voting. This position will also train all temporary Early Voting staff. This position will be responsible for developing all instruction manuals and materials. This position reports directly to the Deputy Director of Election Operations. Salary: $53,248 – $69,784. Application: For the complete job listing and to apply, click here.

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