Jobs & Marketplace

JOB SPECIFICS
The Washington County Property Records and Taxpayer Services Department is seeking an experienced and collaborative leader to serve as our Elections Division Manager.

We’re looking for a skilled manager with a strong background in election administration, voter registration, process management, or related fields. Experience leading complex operations, managing teams, and ensuring compliance with legal requirements will be highly valued. This position oversees all aspects of elections operations, ensuring compliance with statutory requirements and department objectives while leading a team of full-time and temporary employees to successfully administer federal, state, county, municipal, school district, and special elections.

This is an excellent opportunity for a strategic thinker who excels under pressure, values integrity and transparency, and is dedicated to providing exceptional service to the residents of Washington County.

DESIRABLE EXPERIENCE:
-Leadership & Management Experience: At least two years in a supervisory or management role, with proven abilities in leadership, team development, and guiding staff toward achieving organizational goals
-Elections Administration Expertise: Practical, hands-on experience in administering elections, including managing election processes, ensuring compliance with regulations, and overseeing operational logistics
-Technical Proficiency: Experience working with Minnesota’s Statewide Voter Registration System (SVRS) or comparable election management systems, demonstrating the ability to effectively utilize technology to support election administration

SELECTION TECHNIQUE: Your training and experience will be rated based on the required application material submitted and the top-scoring candidates will be forwarded to the hiring department for further consideration.

HOURS / DAYS: Typical business hours of operation are 8:00am-4:30pm Monday through Friday. Hours may vary. Required to work nights, weekends, and/or holidays as needed in order to meet deadlines, especially during election season. Work schedules (hours and days) and location are subject to change based on department needs.

Anticipated Hiring Rate: $87,276.80 – $119,246.40 Annually

JOB SUMMARY
The Elections Manager is responsible for overseeing the planning, organization, and execution of all functions within the Elections Division, including direct supervision to assigned staff. This position plays a critical role in managing the administration of all elections within the county, managing every phase of the process—from initial planning and scope definition to successful execution and long-term strategic planning. This position also serves as a member of the Property Records and Taxpayer Services Department Leadership Team, contributing to strategic decision-making and departmental initiatives.

EMPLOYMENT CRITERIA
This position requires:
-Bachelor’s degree in political science, public administration, public policy, or related field;
-And five years of experience in elections administration or a related field, with one of those years in a supervisory role;
-Or an equivalent combination of education and experience.

CORE COMPETENCIES, JOB SPECIFIC KNOWLEDGE, SKILLS AND ABILITIES REQUIRED FOR SUCCESSFUL JOB PERFORMANCE:
Core Competencies (Download PDF reader) outline essential business and professional traits necessary to perform this job.

Support and prioritize a welcoming and respectful workplace that fosters diversity and encourages contributions from all individuals.
Provide inclusive and equitable service to all members of the community with dignity and respect.
Demonstrate support for the County’s diversity, equity, and inclusion program.
Promotes a culture of continuous quality improvement in the workplace.
Demonstrates knowledge of continuous quality improvement.
Promotes the engagement of staff and use of data in continuous quality improvement.
Communication skills to collaborate with municipal, school district, and state-level government.
Demonstrate knowledge of election laws.
Demonstrate skill in team building and group dynamics.
Demonstrate ability to translate complex information into understandable messages.
Ability to interface with elected officials, candidates, media, high-level campaign operatives, community activists, etc.
Demonstrate ability to identify and respond to changing customer needs.
Demonstrate strong presentation skills.

DUTIES & RESPONSIBILITIES
Direct the operations of the Elections Division to ensure compliance with election laws, statutes, policies, and deadlines.
Interpret and monitor legislative changes to evaluate their impact on county election processes and develop and implement policies and procedures to ensure compliance with new legislation and alignment with best practices.
Manage and supervise staff, including hiring, training, completing performance evaluations on time, and resolving grievances or special issues.
Ensure adherence to election integrity standards, including ballot proofing, absentee voting, and election night reporting.
Oversee temporary employees and county staff volunteers during election cycles to ensure efficient workflow and statutory compliance.
Negotiate and manage election administration contracts with local jurisdictions, including Joint Powers Agreements.
Manage the Elections Division budget, including preparation, allocation of funds, cost analysis, and ensuring financial decisions align with statutory requirements while planning for current and future needs.
Evaluate the efficiency and effectiveness of election operations, implementing new technologies and systems as needed.
Oversee campaign finance reporting and the collection of statements of economic interest from officials.
Serve as the Election Division’s media contact, including conducting historical research as necessary.
Respond to complex and sensitive inquiries from staff and the public.
Prepare and submit grant proposals and reports.
Foster a workplace culture that respects and is sensitive to the diverse backgrounds of voters.
Attend and participate in professional development opportunities, including conferences and association meetings.

Performs other duties as assigned.

Essential functions: 1-14

WORK ENVIRONMENT
Work is sedentary in nature performed within the Government Center or satellite offices and semi-sedentary in some areas of assignment requiring occasional site visits. Lifting requirement of 15-20 pounds on an occasional basis. Frequent wrist and finger manipulation due to high concentration of filing, compiling, calculating, or computer work. Equipment used may include, but is not limited to, computer, calculator, telephone, copy and fax machine. Additional physical/mental requirements that occur may not be listed above but are inherent in performing the position’s essential functions. Must have own means of reliable transportation for business purposes. Individuals operating a motor vehicle for county business must possess a valid driver’s license.
Work interruptions are frequent. There is some pressure associated with dealing with individuals who may be emotionally charged and with project or activity deadlines and details.
This job description is intended to describe the kinds of tasks and level of work difficulty being performed by people assigned to this classification. The list of responsibilities is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The County retains the discretion to add or change the contents of this job description at any time. Not all employees in this classification perform all duties listed.
Employer
Washington County (MN)
Address
14949 62nd Street North

Stillwater, Minnesota, 55082
Phone
651-430-6078
Website
https://www.washingtoncountymn.gov

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