Jobs & Marketplace

We have one full-time Limited Duration opportunity in the Elections Division at the Secretary of State located in Salem expected to continue through June 30, 2025. At this time, the position is Limited Duration through June 30, 2025, and the agency is planning to request for continued funding into future biennia.  If future funding is secured, the appointment may become permanent.

We will also consider a Job Rotation for current, regular status State of Oregon employees in good standing in a permanent position (this includes regular status employees who have completed trial service) and have approval from their supervisor before applying. Temporary and Limited Duration employees are not eligible for this job rotation. To see full details on how to apply see “How to Apply” section of this recruitment.

LOCATION: Salem, OR
In-state remote work is available for this position with supervisor approval.
See definition and requirements of remote work for the Oregon Secretary of State’s Office: Remote work with the Secretary of State’s Office

SALARY:
$6,437 – $9,889/per month Non-PERS Rate
$6,823 – $10,485/per month PERS Rate

WHAT YOU WILL DO:
In this role you will serve as the primary elections policy specialist to oversee and ensure policy, analysis and systems support for the Automatic Voter Registration (AVR) is compliant with applicable federal and state law. Reporting to the Director of Elections, you will provide guidance on ensuring data accuracy and improving automatic voter registration processes. This is accomplished in part by, but not limited to:

Policy Analysis and Research
Research and propose new policies and changes to existing policies to division management to ensure accurate, reliable, and compliance of automatic voter registration (AVR). Research, analyze and review policies, processes and suggestions proposed nationally to identify methods to improve AVR for Oregon and gather input of partner state agencies, Agency staff, and county election administrators. Collect recommendations of policies and methods to create report and provide findings and recommendation to supervisor. Present research and proposals to stakeholders and legislature as needed.

Training and Compliance
Work as principle contact with state and federal agencies to ensure an understanding and compliance of AVR technical factors. Gather data from state and federal agencies on AVR internal processes, regulatory compliance requirements and resources needs to ensure AVR processes function accurately, effectively and efficiently.

Act as liaison for the Elections division by working in collaboration with the AVR technical specialist and voter registration staff to translate existing process and changes into educational content to provide training to audiences with a wide range of technical knowledge. Conduct remote and in-person training on the AVR process and related Oregon Revised Statutes (ORS) and Oregon Administrative Rules (OAR) for a wide range of stakeholder audiences.

Systems Support
Draft and update ORS revisions, OARs, process and procedures for implementation, updates, enhancements, or expansions for AVR systems. Collaborate with Elections Division and Information Services staff to ensure rules are compatible with the technological processes of AVR systems and workflows used. Coordinate system implementation efforts with partner agencies to ensure compliance with applicable statute and rules are followed.

For explicit duties, please request a copy of the position description from HR.SOS@SOS.oregon.gov.

TO QUALIFY:
Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don’t meet every one of our desired qualifications listed.

Your application must demonstrate education and/or experience in the following:

A Bachelor’s Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and four years professional-level evaluative, analytical and planning work.

OR;

Any combination of experience and education equivalent to seven years of experience that typically supports the knowledge and skills for the classification.

As the most competitive candidate, your application will demonstrate the following requested skills and experience:
Excellent written and verbal communication skills – ability to communicate clearly and concisely to engage with a wide and diverse audience.
Strong interpersonal skills – ability to build rapport with others.
Organizational skills – ability to plan work and follow up on task assignments while meeting overlapping deadlines in a fast-paced, politically sensitive environment.
Proven ability to promote a team-oriented environment by engaging in proactive understanding of elections issues, procedures, and program functions.

Preference may be awarded to candidates with:
Demonstrated in-depth knowledge of Oregon and federal voter registration laws.
Experience revising or drafting state administrative code, legislation, and/or user manuals.
Experience analyzing technical processes and recommending improvements.

ABOUT THE AGENCY:
The Oregon Secretary of State is one of three constitutional offices created at statehood. As an independent constitutional officer, the Secretary of State answers directly and solely to the people of Oregon.

The Secretary of State employs approximately 245 full-time, part-time, and temporary employees. The Secretary oversees the functions of seven program divisions: Archives, Audits, Corporation, Elections, Business Services, Information Systems, and Human Resources.

OUR MISSION:
Build trust between the people of Oregon and our state government so that public services can make a positive impact in peoples’ lives.

OUR VISION:
We envision an Oregon without barriers, where we lead with our values and believe every voice should be heard. We do so by:
Building equitable access to our democracy.
Making tools easily available to achieve economic success.
Ensuring state resources are used sustainably, efficiently and accountable to the public.
Honestly acknowledging Oregon’s history.

OUR VALUES:
Access for all
We elevate equity through identifying and actively eliminating barriers.

Authenticity
We have integrity and are honest and true to ourselves and others.

Clarity
We share stories, using plain language to increase understanding and impact.

Respect
We are committed to serving the people of Oregon and strive to understand all viewpoints.

Service
We are responsive and prioritize the needs of current and future Oregonians we serve.

WHAT’S IN IT FOR YOU:
Family Friendly Work Life Balance (paid time off, 12 holidays, 3 personal days, short and long term disability benefits)
Take Care of Yourself and Your Family (comprehensive employee benefits, choice of medical plans, vision plan, life insurance, child care flexible spending account, employee assistance program)
Celebrate Uniqueness: Diversity and inclusion are cornerstones of our values. We recognize that diversity and inclusion are critical to developing a talented, high-performing workforce and are committed to providing a supportive work environment in which all of our employees can thrive and reach their full potential. We strive to maintain a culture that attracts, develops and retains a diverse workforce that closely mirrors the residents of our community. We learn from and respect the cultures in which we operate and value the uniqueness of individual talents, experiences and ideas.
Invest in Your Future: (Pension plan, deferred comp, short and long term disability plan, flexible spending accounts for healthcare and dependent care)
Be Appreciated (employee recognition events, agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, dynamic employees doing impactful work)
ADA: At the Secretary of State, we value community and foster a sense of belonging for our employees

ADDITIONAL INFORMATION:
Additional applicant screening will depend on the number of qualified applications received. Screening may include skills testing, the results which may be used as part of the applicant evaluation process.
Candidates whose background most closely matches the qualifications and required/requested skills of this position will be invited to an interview.
Successful candidates must pass a criminal history check. Adverse background data may be grounds for immediate disqualification.
Eligible veterans who meet the qualifications will be given veterans’ preference. For further information, please see the following website: Veteran Resources. You may also call the Oregon Department of Veterans’ Affairs at 1-800-692-9666.
The Secretary of State does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.
The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6%.

QUESTIONS?
For additional information you may contact us at HR.SOS@SOS.oregon.gov.

The Oregon Secretary of State is an equal opportunity, affirmative action employer committed to a diverse workplace.