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City Clerk

Employer: City of Madison

Location: Madison, WI

Category: Clerk

Lead, Innovate, and Champion Democracy – Be Madison’s City Clerk!

Are you ready to take on a high-impact role that defines the heartbeat of Madison’s government? As City Clerk, you’ll be at the helm of critical city operations, ensuring democracy runs smoothly, records are meticulously kept, and policies drive positive change. This isn’t just a job—it’s a mission!

The Role

This is your chance to lead, plan, and execute diverse programs with precision and purpose. You’ll be the architect of Madison’s election processes, the guardian of official city documents, and the force behind vital licensing and permit systems. Every decision you make will shape the city’s future.

Key Responsibilities

Oversee the Clerk’s Office, providing visionary leadership and strategic direction.
Ensure seamless elections, developing and implementing processes that uphold integrity.
Manage licensing and permits, keeping Madison’s businesses and residents on track.
Preserve city records, safeguarding critical documents as the custodian of official information.
Support the Common Council, administering and recording proceedings with precision.
Influence policy, collaborating with city managers and leaders to drive impactful initiatives.

Salary: $120,778.66 – $163,050.09 Annually
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Community Engagement Coordinator

Employer: North Charleston

Location: North Charleston, SC

Category: Coordinator

Essential Job Responsibilities – The following responsibilities highlight the key areas of this role. This is not an exhaustive list but serves as a guide to core functions:

Community Engagement
Partner with the Community Engagement Manager to identify and expand non-partisan community relationships.
Cultivate connections with local businesses and civic organizations to boost visibility and support.
Solicit and analyze community feedback to enhance outreach strategies.

Voter Education
Create brochures, flyers, presentations, and digital content to educate the public about elections and voting procedures.
Collaborate with the Marketing and Communications Manager to maintain clear, consistent, and timely messaging across platforms.
Manage and update the outreach section of the agency’s website.
Deliver presentations and training during outreach events.

Event Planning & Representation
Plan and coordinate mid-scale public events such as National Voter Registration Day and poll worker appreciation initiatives.
Represent BVRE at outreach events, tabling opportunities, and community meetings.
Track outreach activity and report on engagement metrics and outcomes.

Program Support & Special Initiatives
Support special projects including the “I Voted” sticker contest, Adopt a Polling Location, and poll worker recruitment.
Research best practices to enhance and expand outreach programming.
Assist in maintaining a centralized repository of outreach materials and resources.

Minimum Qualifications
Bachelor’s Degree in Political Science, Education, Communications, Public Relations, or a related field preferred.
At least two (2) years or more of relevant experience in public engagement, community outreach, or communications, ideally in a government or nonprofit setting.
OR an equivalent combination of education and experience.

Knowledge, Skills and Abilities
Skills and Abilities:
Exceptional communication and public speaking skills with a talent for engaging diverse audiences.
Strong organizational and project management skills.
Proficiency in Microsoft Office, social media tools, and content management systems.
Ability to work both independently and collaboratively in a dynamic, fast-paced environment.

Other Requirements:
Flexibility to work evenings and weekends as needed.
Valid South Carolina driver’s license required.

HIRING SALARY RANGE: $50,440 – $66,060 (Estimated Annual Salary)
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Director of Elections

Employer: Iowa Secretary of State

Location: Des Moines, IA

Category: Director

The Office of the Iowa Secretary of State is seeking a Director of Elections.

The Iowa Secretary of State’s Office seeks a professional and dynamic Director to lead our Elections Division team and continue the consistent record of excellence in election administration that this team has established.

In recent years, the Division has implemented significant changes in election policy to increase the access and security of elections for Iowans. The Director will work with the leadership team to develop legislative election policies and procedures designed to modernize the Iowa election law. Advises and consults with local officials regarding compliance with all procedural and substantive laws relative to their respective election-related duties.

The work will involve administrative, planning, coordinating and oversight work at a professional level involving the entire electoral process in the State of Iowa for the Office of the Secretary of State. Duties include oversight of federal and state election laws and other related statutes to ensure they are administered and applied appropriately. Supervision of a staff of clerical and technical employees, including a Deputy Director. Daily guidance and periodic training provided to county election commissioners. Work is performed under the general direction of the Deputy Secretary of State.

Work outside of the regular work schedule is required. Travel for training, conferences, and meetings is required.
Elections experience is preferred.

Salary: $67,350.40 – $120,036.80 Annually
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Election Specialist, Candidate Services

Employer: Palm Beach County

Location: West Palm Beach, FL

Category: Specialist

This position is responsible for the management and execution of services provided to candidates, political committees, electioneering communication organizations, political parties, community development districts, and special taxing districts. This includes establishing and maintaining an organized system for managing the required forms and records associated with filing and qualifying for office, candidate petitions, campaign finance reporting, financial disclosures, initiative petitions, and other related activities. Candidate Services staff must be organized and personable with a great attitude, be able to work well in a team environment, and meet deadlines under pressure. Excellent work ethic, including consistent performance, integrity, reliability, and attendance, is a must. Must be detail-oriented, be able to handle simultaneous projects, and be a self-starter.

Salary: Hourly range: $21.63 – $24.04
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Elections Division Manager

Employer: Washington County

Location: Stillwater, MN

Category: Manager

JOB SPECIFICS
The Washington County Property Records and Taxpayer Services Department is seeking an experienced and collaborative leader to serve as our Elections Division Manager.

We’re looking for a skilled manager with a strong background in election administration, voter registration, process management, or related fields. Experience leading complex operations, managing teams, and ensuring compliance with legal requirements will be highly valued. This position oversees all aspects of elections operations, ensuring compliance with statutory requirements and department objectives while leading a team of full-time and temporary employees to successfully administer federal, state, county, municipal, school district, and special elections.

This is an excellent opportunity for a strategic thinker who excels under pressure, values integrity and transparency, and is dedicated to providing exceptional service to the residents of Washington County.

DESIRABLE EXPERIENCE:
-Leadership & Management Experience: At least two years in a supervisory or management role, with proven abilities in leadership, team development, and guiding staff toward achieving organizational goals
-Elections Administration Expertise: Practical, hands-on experience in administering elections, including managing election processes, ensuring compliance with regulations, and overseeing operational logistics
-Technical Proficiency: Experience working with Minnesota’s Statewide Voter Registration System (SVRS) or comparable election management systems, demonstrating the ability to effectively utilize technology to support election administration

SELECTION TECHNIQUE: Your training and experience will be rated based on the required application material submitted and the top-scoring candidates will be forwarded to the hiring department for further consideration.

HOURS / DAYS: Typical business hours of operation are 8:00am-4:30pm Monday through Friday. Hours may vary. Required to work nights, weekends, and/or holidays as needed in order to meet deadlines, especially during election season. Work schedules (hours and days) and location are subject to change based on department needs.

Anticipated Hiring Rate: $87,276.80 – $119,246.40 Annually

JOB SUMMARY
The Elections Manager is responsible for overseeing the planning, organization, and execution of all functions within the Elections Division, including direct supervision to assigned staff. This position plays a critical role in managing the administration of all elections within the county, managing every phase of the process—from initial planning and scope definition to successful execution and long-term strategic planning. This position also serves as a member of the Property Records and Taxpayer Services Department Leadership Team, contributing to strategic decision-making and departmental initiatives.

EMPLOYMENT CRITERIA
This position requires:
-Bachelor’s degree in political science, public administration, public policy, or related field;
-And five years of experience in elections administration or a related field, with one of those years in a supervisory role;
-Or an equivalent combination of education and experience.

CORE COMPETENCIES, JOB SPECIFIC KNOWLEDGE, SKILLS AND ABILITIES REQUIRED FOR SUCCESSFUL JOB PERFORMANCE:
Core Competencies (Download PDF reader) outline essential business and professional traits necessary to perform this job.

Support and prioritize a welcoming and respectful workplace that fosters diversity and encourages contributions from all individuals.
Provide inclusive and equitable service to all members of the community with dignity and respect.
Demonstrate support for the County’s diversity, equity, and inclusion program.
Promotes a culture of continuous quality improvement in the workplace.
Demonstrates knowledge of continuous quality improvement.
Promotes the engagement of staff and use of data in continuous quality improvement.
Communication skills to collaborate with municipal, school district, and state-level government.
Demonstrate knowledge of election laws.
Demonstrate skill in team building and group dynamics.
Demonstrate ability to translate complex information into understandable messages.
Ability to interface with elected officials, candidates, media, high-level campaign operatives, community activists, etc.
Demonstrate ability to identify and respond to changing customer needs.
Demonstrate strong presentation skills.

DUTIES & RESPONSIBILITIES
Direct the operations of the Elections Division to ensure compliance with election laws, statutes, policies, and deadlines.
Interpret and monitor legislative changes to evaluate their impact on county election processes and develop and implement policies and procedures to ensure compliance with new legislation and alignment with best practices.
Manage and supervise staff, including hiring, training, completing performance evaluations on time, and resolving grievances or special issues.
Ensure adherence to election integrity standards, including ballot proofing, absentee voting, and election night reporting.
Oversee temporary employees and county staff volunteers during election cycles to ensure efficient workflow and statutory compliance.
Negotiate and manage election administration contracts with local jurisdictions, including Joint Powers Agreements.
Manage the Elections Division budget, including preparation, allocation of funds, cost analysis, and ensuring financial decisions align with statutory requirements while planning for current and future needs.
Evaluate the efficiency and effectiveness of election operations, implementing new technologies and systems as needed.
Oversee campaign finance reporting and the collection of statements of economic interest from officials.
Serve as the Election Division’s media contact, including conducting historical research as necessary.
Respond to complex and sensitive inquiries from staff and the public.
Prepare and submit grant proposals and reports.
Foster a workplace culture that respects and is sensitive to the diverse backgrounds of voters.
Attend and participate in professional development opportunities, including conferences and association meetings.

Performs other duties as assigned.

Essential functions: 1-14

WORK ENVIRONMENT
Work is sedentary in nature performed within the Government Center or satellite offices and semi-sedentary in some areas of assignment requiring occasional site visits. Lifting requirement of 15-20 pounds on an occasional basis. Frequent wrist and finger manipulation due to high concentration of filing, compiling, calculating, or computer work. Equipment used may include, but is not limited to, computer, calculator, telephone, copy and fax machine. Additional physical/mental requirements that occur may not be listed above but are inherent in performing the position’s essential functions. Must have own means of reliable transportation for business purposes. Individuals operating a motor vehicle for county business must possess a valid driver’s license.
Work interruptions are frequent. There is some pressure associated with dealing with individuals who may be emotionally charged and with project or activity deadlines and details.
This job description is intended to describe the kinds of tasks and level of work difficulty being performed by people assigned to this classification. The list of responsibilities is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The County retains the discretion to add or change the contents of this job description at any time. Not all employees in this classification perform all duties listed.
Employer
Washington County (MN)
Address
14949 62nd Street North

Stillwater, Minnesota, 55082
Phone
651-430-6078
Website
https://www.washingtoncountymn.gov
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Elections Services Manager

Employer: Arapahoe County

Location: Littleton, CO

Category: Manager
The Election Service Manager performs managerial level administrative, supervisory, and professional work in carrying out a comprehensive public facing service operation. This position specifically supervises the Election Services team, which includes voter service polling center logistics, election/ballot security, ballot processing and election systems maintenance.
- Manages the daily operation of the Election Service team which may include but is not limited to, legislative guidance, budget guidance, business process implementation, ballot coordination, polling center coordination, election security, inventory management-maintenance, coordination with external and internal stakeholders, and overseeing staff.
- Manages, and ensures statutory compliance of election service functions including ballot creation, ballot auditing, ballot security, ballot scanning-adjudication, ballot tabulation-reconciliation, record retention-destruction, facility security, polling center logistics, ADA accessibility, election night reporting and any and all services relevant to polling centers and election ballot processing.
- Serves as the project manager and primary point of contact for warehouse security/maintenance vendors, polling center logistics, and all services relevant to the polling center operation and election equipment.
- Responsible for the evaluations of the Election Services team as directed by the Election Director.
- Informs the Election Director on the status of projects and/or changes within Election Services.
- Attends association and professional meetings to enhance and maintain knowledge of trends and developments in elections, as determined necessary by the Election Director, Deputy Clerk and Recorder and/or Clerk and Recorder.
- Technical expert of Election Services team software, business processes, statutes, rules and regulations.
- Ballot Creation-Processing and polling center subject matter expert.
- Responsible for overall timekeeping and leave within the Election Services team.
Salary: $75,424.96 – $120,484.52
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IT Assistant Manager

Employer: Palm Beach County

Location: Palm Beach, FL

Category: Manager

The Assistant IT Manager plays a supportive role in the smooth operation of the IT department, ensuring that both the technical infrastructure and the team are aligned with the organization’s goals. This position involves collaborating closely with the Election Technology Director to oversee the implementation of technology solutions that meet the needs of the organization. The Assistant IT Manager helps maintain an efficient and effective IT environment.
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Physical Security Specialist

Employer: Palm Beach County

Location: Palm Beach, FL

Category: Specialist

This position is responsible for administration of the physical security programs in a manner consistent with Supervisor of Elections Office policies, procedures, quality standards, and applicable local, state, and federal regulations. These programs include conducting facility security risk assessments, assisting with access control, monitoring alarms and CCTV systems, and providing security related training. Must be organized and personable with a great attitude, be able to work well in a team environment, and meet deadlines under pressure. Excellent work ethic, including consistent performance, integrity, reliability, and attendance, is a must. Candidate must be detail-oriented and understand the importance of security and safety for all. Must be available 24/7 365, be able to handle simultaneous projects, and be a self-starter.
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Senior Elections Supervisor

Employer: Placer County

Location: Auburn, CA

Category: Supervisor

The Placer County Clerk-Recorder-Elections Office has a current vacancy for a Senior Elections Supervisor. The Office is looking for someone with experience in the development, supervision, and administration of elections programs. The ideal candidate will have supervised in an elections office or similar agency that emphasizes cooperation, accountability and transparency and has the ability to communicate effectively with management, staff, other county departments, jurisdictions and the voters of Placer County. To learn more about the Elections Division of the Clerk-Recorder-Elections Office please click here.

In addition to the minimum education and experience, the ideal candidate will possess experience and vision in the following areas:
State and federal election laws
Voting systems
General operating policies and functions of the California Secretary of State’s Office
Best practices and current trends in successful election administration, community education and outreach programs
Principles and techniques of effective employee supervision and development, training, management practices and public administration.

This recruitment will remain open until filled with an initial application screening deadline of 5:00 PM on March 5, 2025 for immediate consideration. Applications received after this date will be screened on a bi-weekly basis until the position is filled.

Salary: $69,056.00 – $86,195.20/year
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Voter Services Clerk

Employer: Seminole County

Location: Sanford, FL

Category: Clerk

he Voter Services Clerk serves as the primary customer service representative for the Seminole County Supervisor of Elections Office. This position is responsible for the accurate maintenance and entry of voter registration information, ensuring the integrity and confidentiality of voter data, and providing essential assistance to voters, including answering inquiries and processing voter-related documents. The Clerk will also be involved in various clerical and administrative tasks associated with voter services, ensuring compliance with applicable state and federal election laws. Responsibilities include processing new voter registrations, updates or changes to existing registrations, vote-by-mail ballot requests, and returns, as well as petition verifications and other voter record-related tasks, providing accurate voter registration and election information to the public in person, by phone, or via mail, in accordance with Florida state laws, regulations, and procedures, conducting research to resolve issues related to voter registration records, utilizing sources both within the voter database and external government websites or online resources, ensuring the accuracy and completeness of voter registration records by verifying information, validating signatures on candidate and initiative petitions, maintaining and update street maintenance files to ensure an up-to-date and accurate residential address database for Seminole County.

Salary: $17 – $22 Hourly.
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electionline Weekly

May 29, 2025

An Update on the Caltech Election Integrity Project
Elections research continues in 2025 with focus on AI in Elections

By R. Michael Alvarez, PhD
Flintridge Foundation Professor of Political and Computational Social Science, Caltech
Co-Director, Linde Center for Science, Society, and Policy at Caltech
Co-Director, Caltech/MIT Voting Technology Project

It’s hard to believe that we are almost halfway through 2025 and that it has been almost a year since the team at the Linde Center for Science, Society, and Policy at Caltech (LCSSP) officially launched The Caltech Election Integrity Project back in July 2024 with my last by-line in electionlineWeekly.

We originally intended for this program to conclude next month, but we have extended our research and dissemination of findings through at least the end of 2025 so that we can further engage with election practitioners and other election community stakeholders.

...

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