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Election Services SupervisorEmployer: Sonoma CountyLocation: Sonoma, CACategory: Supervisor
County of Sonoma
Election Services Supervisor
Salary: $81,439.42 – $98,992.10 Annually
Closing Date: 4/22/2025 11:59 PM PacificDo you have supervisory experience and a background in election operations?
The County of Sonoma Registrar of Voters is hiring an Election Services Supervisor – Apply Today!Within the Registrar of Voters, this Election Services Supervisor (Voter Registration) collaborates with the elections management team to ensure proper elections procedures are followed by staff, and provides supervision, training, and support to elections operations. They develop and implement elections office procedures to enhance efficiency and identify opportunities for improving voter services and the overall election experience. Additional responsibilities include:
• Ensuring compliance with election deadlines, policies, and procedures.
• Monitoring critical election process timelines and ensuring that staff are meeting deadlines
• Supervising voter registration staff including assigning tasks, coaching staff, managing workloads and evaluating staff performance
• Training seasonal, extra-help staff during critical junctures of election cycles
• Managing voter registration and ensuring compliance with applicable regulations
• Assisting with gathering information for Public Records Act (PRA) requestsThe ideal candidate will have a passion for election administration and voter engagement, and an understanding of election codes and laws related to elections with related research experience. They will be an energetic, enthusiastic, collaborative leader and will possess many of the following:
• Excellent verbal and written communication skills, including strong proofreading abilities
• Supervisory experience, which includes hiring, onboarding, training, and the ability to effectively mentor staff and manage performance and/or disciplinary processes
• The ability to work independently and the willingness to ask questions to ensure comprehension
• Strong research skills to stay informed about changes in election laws and best practices
• Strong customer service skills in a fast-paced working environment and skilled in conflict resolution and de-escalation techniques
• Adaptable to changing priorities in a high-pressure environment during election time
• Proficiency in Microsoft Office (Word, Excel, Outlook)Minimum Qualifications
Experience: Any combination of work experience and training which would provide an opportunity to acquire the knowledge and abilities listed. Normally, four years of increasingly responsible office support work, which includes substantial customer service including one year as a lead worker in an office environment, would provide this opportunity. One year working in an election environment is highly desirable.Education: Any combination of education and training which would provide the opportunity to acquire the knowledge and abilities listed. Normally, formal course work or training in such areas as law and legal documents, management information systems, or electronic data processing is desirable.
License: Possession of a valid driver’s license at the appropriate level including necessary special endorsements, as required by the State of California to perform the essential job functions of the position.
Knowledge, Skills, and Abilities
Thorough knowledge of: the California Elections and Government Codes, as well as other applicable laws and ordinances, as they pertain to the conduct of elections and the registration of voters.Considerable knowledge of: modern office methods and procedures; written and oral communication, including language mechanics, syntax and English composition.
Working knowledge of: the principles of supervision, training and instructional methods and techniques; work flow and data collection needs of the Registrar of Voter’s Office; the efficient filing and records management concepts as they relate to both manual and data processing systems; the use of electronic information equipment and specific systems as used within the department.
Ability to: understand, interpret, and apply rules, regulations, ordinances, and state and federal legislation; plan and organize research and statistical work relating to the various aspects of administration and general management matters; effectively communicate orally and in writing, and present conclusions before advisory and policy bodies; effectively supervise the work of technical and clerical employees; carry out departmental policies and procedures; establish and maintain under extensive pressure effective working relationships with staff, election officials and with the public; operate election-related computer equipment and run elections software; understand and follow written and oral instructions; analyze situations and make logical conclusions; compare and check names and numbers accurately and quickly; make arithmetic calculations; use a variety of office equipment such as typewriters, calculators, and personal computers; safely lift and move heavy and bulky objects; maintain accurate records, inventories, files and indexes; prepare reports and correspondence; work long and irregular hours and weekends as assigned.
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Candidate Services CoordinatorEmployer: Seminole CountyLocation: Sanford, FLCategory: Coordinator
The Candidate Services Coordinator is a key member of the Supervisor of Elections Office, responsible for ensuring smooth administrative operations with a focus on candidate services and assists with accounting functions and payroll processing. This position requires attention to detail, organizational skills, and the ability to effectively handle multiple responsibilities while maintaining confidentiality and compliance with applicable laws and regulations. This position is responsible for managing the candidate qualifying process, serving as primary point of contact for candidates, maintaining accurate records related to candidate filings, financial disclosures, and other required documentation, and coordinating candidate workshops and providing training on election procedures and campaign finance rules.
Salary: $36,000 – $46,000 Annually.
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Senior Elections SupervisorEmployer: Placer CountyLocation: Auburn, CACategory: Supervisor
The Placer County Clerk-Recorder-Elections Office has a current vacancy for a Senior Elections Supervisor. The Office is looking for someone with experience in the development, supervision, and administration of elections programs. The ideal candidate will have supervised in an elections office or similar agency that emphasizes cooperation, accountability and transparency and has the ability to communicate effectively with management, staff, other county departments, jurisdictions and the voters of Placer County. To learn more about the Elections Division of the Clerk-Recorder-Elections Office please click here.
In addition to the minimum education and experience, the ideal candidate will possess experience and vision in the following areas:
State and federal election laws
Voting systems
General operating policies and functions of the California Secretary of State’s Office
Best practices and current trends in successful election administration, community education and outreach programs
Principles and techniques of effective employee supervision and development, training, management practices and public administration.This recruitment will remain open until filled with an initial application screening deadline of 5:00 PM on March 5, 2025 for immediate consideration. Applications received after this date will be screened on a bi-weekly basis until the position is filled.
Salary: $69,056.00 – $86,195.20/year
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Deputy Recording SupervisorEmployer: Pinal CountyLocation: Florence, AZCategory: Supervisor
Have you considered investing in your community? Pinal County is a beautiful place that needs passionate people who want to help others and make a difference in their lives.
Public service is a rewarding career choice; not only does it provide an immense sense purpose it also impacts you financially as well. We may not be the most competitive on salary, but we offer an amazing value to our employees including highly sought after retirement plans, paid sabbaticals every five years and extremely affordable benefit costs. In the long run, Pinal County is an excellent choice to fulfill your heart and soul along with funding your retirement!
Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job. Check out our amazing benefits as well!
– An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance.
– Paid Vacation And Sick Leave
– 15 Vacation Days Accrued Annually Starting Day One
– After Three (3) Years of Service 18 Vacation Days Accrued Annually
– After Five (5) Years of Service 20 Vacation Days Accrued Annually
– Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish
– 13 Sick Leave Days Accrued Annually Starting Day One
– Paid Sabbaticals Every Five (5) Years
– Two Week Sabbatical After Five Years of Continuous Service
– Three Week Sabbatical After Ten Years of Continuous Service
– Four Week Sabbatical After Fifteen Years of Continuous Service
– Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service
– Comprehensive Wellness Program
– Quarterly Wellness Challenges
– Vision Exams and Optometry Events Onsite
– Vaccination Clinics
– Onsite Mammogram and Prostate Screening Events
– Skin Cancer Screening Events Onsite
– Biometrics and Health Screening Events Onsite
– Financial Health and Retirement Planning Events Onsite & Online
– Fitness Resources and Onsite Sessions Like Yoga and Tai Chi
– Retirement Plans with Generous Employer Contributions – Guaranteed Lifetime Benefit!
– Variety of Top Tier Affordable Medical Plans – Six Different Medical Plans to Choose From
– Some Medical Plans with Zero Employee Premium Cost
– Dental and Vision Plans
– Tuition Reimbursement Program
– Alternative Work Schedules
– Telehealth
– Qualified Employer for the Public Service Loan Forgiveness Program through the Dept. of Education
– Employee Assistance
– Program with Ongoing Training & Development Options
– Civil Service Leave
– Van Pool Options
– Short-Term Disability – Employer Paid
– Basic Life Insurance – Employer Paid
– Flexible Spending Accounts for Dependent Care and Medical Expenses
– Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer InsurancePlus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employees.
Read more about the position and see if it is a good match for you:
JOB SUMMARY
Performs professional and administrative work in planning, organizing and directing strategic and daily goals and objectives, operations and activities of the department. Supervise and direct the activities of the deputy recording clerks. Receives and reviews various official documents to determine appropriate actions based upon knowledge of statutory and regulatory requirements. Maintains the County Voter Registration of active and inactive voter listings. Processes and maintains record of official documents, voter registration forms and early ballots. Provide customer service, and perform historical research of various public records in the County Recorder’s Office (CRO). The employee is expected to exercise initiative, independent judgment and discretion.TYPICAL CLASSIFICATION ESSENTIAL DUTIES:
– Plan, execute, and finalize all phases of document recording, voter registration and election projects according to strict deadlines.
– Supervise and schedule the activities of assigned staff in the County Recorder’s Office (CRO) including performance appraisals and preparing work schedules.
– Review, process, and research technical and official documents for the County Recorder’s Office (CRO) and determine appropriate action to perform duties within scope of authority and training, and in compliance with state, Federal and County regulations, policies and quality standards.
– Develop, propose, and implement policies, regulations and procedures to ensure compliance with federal, state and local elections statutes and regulations.
– Provide guidance and technical expertise to staff on procedures for document processing, research techniques, and customer service issues and enforce compliance to County policies and procedures and state quality standards.
– Provide supervision in the preparation of early ballot distribution for all Elections.
– May be called to work in conjunction with the County Attorney’s Office by representing and testifying on behalf of the CRO regarding voter registration cases.
– Maintain effective relationships with other departments, agencies, and the public.
– Provide customer service to the public by answering general questions on the phone or in person; respond to correspondence, and respond to requests for information.
– Conduct special research and analysis projects, summarize data, and generate reports.
– Attend specialized training session to remain current on legislative changes and procedures.
– Plan, develop and implement staff training programs, including cross-training of other staff members.
– To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
– Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
– Perform other related duties as required.POSITION SPECIFIC DUTIES:
Arizona Secretary of State Election Certification and re-certification every two (2) years; Employees who do not hold this certification must attend the AZ Secretary of State Election Certification training and pass the certification examination at the first scheduled training session available.Signature verification training:
– Employees must attend one signature verification class along with refresh classes as necessary.MINIMUM REQUIREMENTS TO PERFORM WORK:
High school diploma or GED equivalent.
Five (5) years of experience in an administrative capacity.
Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.Preferred Qualifications:
Valid Arizona State Driver’s License at the time of hire.Knowledge, Skills and Abilities:
Knowledge of applicable Federal regulations, Arizona Revised Statutes, and Election Laws, including ARS Title 16, and the National Voter Registration Act of 1993.
Knowledge of recorder’s office policies, procedures and regulations, and the Arizona Secretary of State Elections Procedures Manual.
Knowledge of imaging production equipment, techniques, and quality standards.
Knowledge of basic record keeping practices and customer service standards and protocols.
Skill in properly processing a variety of CRO official documents.
Skill in safely and competently operating and maintaining a variety of imaging and media equipment.
Skill in performing mathematical calculations with skill and accuracy, maintaining electronic records and files, and identifying and reconciling errors.
Skill in operating computer systems and basic software applications.
Ability to assess and prioritize multiple tasks, projects, and demands and plan and coordinate the work of others.
Ability to operate computer systems and basic software applications.
Ability to provide effective customer service and deal tactfully and courteously with the public.PHYSICAL DEMANDS:
The work is light and requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The work also requires the ability to finger, handle, reach, perform repetitive motion, kneel, lift, hear, speak, stand, stoop, and demonstrate mental and visual acuity.WORK ENVIRONMENT:
Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.NOTICE TO APPLICANTS:
We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.
*Pinal County does not participate in STEM Optional Practical Training (STEM OPT)*.
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IT Assistant ManagerEmployer: Palm Beach CountyLocation: Palm Beach, FLCategory: Manager
The Assistant IT Manager plays a supportive role in the smooth operation of the IT department, ensuring that both the technical infrastructure and the team are aligned with the organization’s goals. This position involves collaborating closely with the Election Technology Director to oversee the implementation of technology solutions that meet the needs of the organization. The Assistant IT Manager helps maintain an efficient and effective IT environment.
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Multiple Positions Available at New Mexico Secretary of State's OfficeEmployer: New Mexico Secretary of StateLocation: Santa Fe, NMCategory:
We’re hiring! These positions are currently available in our Santa Fe office. Follow the links on our website to apply today.
IT Security End User Support II (SOS #10111860)
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Financial Specialist III (SOS #3563)
College Undergraduate Intern (SOS #10111177+)
IT Business Analyst II (SOS #61514)
IT CIO I – IT Deputy Director (SOS #4172) -
Voter Service and Polling Center CoordinatorEmployer: Douglas CountyLocation: Castle Rock, COCategory: Coordinator
Join Our Team – Douglas County Office of Clerk and Recorder is hiring a VSPC Coordinator!
The Voter Service and Polling Center Coordinator is responsible for managing the coordination and operations of Voter Service and Polling Centers (VSPCs), overseeing all related processes including security, contingency planning, resource allocation, accessibility of each location, deployment of equipment, and post-election break down of VSPCs, as well as the daily reconciliation of in-person ballots.
This role manages troubleshooting support for Election Judges during elections, and is responsible to develop, update, and coordinate training materials and procedures for Election Judges, including updates to laws, rules, and VSPC processes. Continuous improvement of VSPC processes is expected. Provides support to customer service team as needed.
This is a highly visible position requiring leadership, organizational, and communication skills.
Applications will be accepted through 6:00pm on April 28, 2025.
Salary: $55,364.00 – 83,046.00
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Bilingual Constituent Services SpecialistEmployer: Denver ElectionsLocation: Denver, COCategory: Bilingual Specialist
The Denver Elections Division is currently seeking an eager and dedicated individual to serve as the Bilingual Constituent Services Specialist. This position will primarily support our gold standard of voter-centric services by acting as the Division’s liaison at the Elections Front Counter.
The Bilingual Constituent Services Lead Assistant will also:
Supervise, train, and ensure best practices for temporary staff (election judges) who work at the Front Counter during election cycles
Assist constituents in a friendly and professional manner, ensuring that information provided is accurate and accessible
Effectively communicate with constituents in both English and Spanish by phone, email, and SMS
Lead Early Voting activities at the Elections Division Main Office and coordinate out-of-county ballot transfers
Work cooperatively with internal and external stakeholders to provide information about election and campaign requirements to the public
Plan and implement election processes within the Constituent Services functional area, including establishing and maintaining correspondence and call center templates and other election training resources for temporary staff
Focus on continuous process improvements by tracking constituent services metrics and streamlining work processes
Process voter registration forms and tasks in SCORE, the statewide voter registration system, as assigned
Support voter registration and election activities at City and County of Denver jails, as assigned
Establish and maintain security procedures for mail handling at the Front Counter
Act as a subject matter expert in elections by continuously reviewing Colorado election laws to accurately inform and instruct the public and internal staff
Oversee the appropriate secure storage of voter registration documents and election materials at the Front Counter
Escalate any building security concerns to management and the security teamSalary: $24.71 – $37.07/hr
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Assistant Elections DirectorEmployer: Connecticut Secretary of StateLocation: Hartford, CTCategory: Director
The Office of the Secretary of the State (SOTS) is designated by the Constitution and General Statutes of Connecticut as the official keeper of a wide array of public records and documents. As a vital source of information regarding various businesses, commercial lenders, elections, legislation, regulations and other areas, this office is responsible for responding to more than 600,000 requests for information annually.
The Legislation and Election Administration Division (LEAD) administers, interprets and implements all state and federal laws pertaining to elections, primaries, nominating procedures, and the acquisition and exercise of voting rights. The Division encourages and monitors the implementation of the National Voter Registration Act and other voter registration efforts in Connecticut. In addition, the division is the official keeper of all acts, orders, grants, and resolutions of the General Assembly, receives and maintains legislation, regulations and a wide range of other public documents as required by statute, and administers Connecticut’s notary public program.
DISCOVER THE OPPORTUNITY TO- Assist the Division Director in managing all aspects of LEAD’s projects, programs, and staff;
- Assign and provide oversight for all election and voter registration functions;
- Supervise four (4) Staff Attorneys, six (6) Elections Officers, and two (2) administrative support staff members;
- Ensure compliance with registration and election laws;
- Coordinate the training of local election officials;
- Draft legislative proposals and regulations;
- Monitor changes in federal election law, funding sources, and grant opportunities;
- Serve as a liaison between the agency and registrars of voters, town clerks, municipal governments, other state agencies, other state governments, and the federal government;
- Attend regional and statewide meetings of town clerks and registrars organizations;
- Receive and respond to public inquiries, requests for assistance, and complaints regarding areas of responsibility;
- Work with the IT Director to strengthen Connecticut’s cybersecurity infrastructure, manage existing technology, and implement new technology for election systems, accessible voting systems, online voter registration, motor-voter registration, and other agency programs;
- Monitor available Help America Vote Act (HAVA) funds or other funding sources and grant opportunities;
- Support the Division Director as needed for responsibilities associated with the National Association of Election Directors (NASED), the Electronic Voter Registration Center (ERIC), and other national boards as requested by the Secretary and Division Director.
Salary: $102,653 – $139,958/year
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Precinct Logistics TechnicianEmployer: Bartow CountyLocation: Cartersville, GACategory: Technician
This position performs technical, clerical, and logistical duties relating to voter registration, the selection and preparation of various polling places, as well as the deployment and return of the equipment and supplies to those polling places.
Major Duties
• Completes and maintains electrical power and ADA compliance diagrams for all current polling places; assesses and diagrams all potential new polling places for the same criteria.
• Alerts polling places to upcoming elections and otherwise schedules facilities as required.
• Coordinates voting system deployment and instructs temporary employees on correct deployment procedures.
• Oversees and maintains supplies for all polling places; instructs temporary employees on correct procedures.
• Organizes the return and storage of ballots and supplies from polling places on election night; instructs temporary employees on correct procedures.
• Assists with the coordination of all election audits as required by Georgia law.
• Registers voters and updates current voter information.
• Processes and certifies absentee ballots.
• Scans, indexes, and files registration cards, campaign reports, voter applications and related documents.
• Sorts and processes mail.
• Assists the general public, candidates, board members, poll workers, vendors and the media with questions and concerns.
• Performs related duties as assigned.Salary: $36,608-$39,624 Annually
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