Jobs & Marketplace
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Senior Program Associate, Professional Development TeamEmployer:Location:Category: Associate
Salary: $66,337
Benefits:
– Medical, dental, and vision insurance
– 15 annual vacation days, 2-week winter break, federal holidays, and sick time
– Flexible work schedule
– Annual employee allowance and professional development stipend
– Employer 401(k) contribution matching up to 4%
– Local coworking space stipend for remote staff
Location: Remote within the U.S. In-person/hybrid options in Chicago, IL and Washington, DC
Travel: 30-40% to U.S. election offices and conferences (informed by public health guidelines )
Type: Full-time
Start date: January 2024
Application deadline: November 6, 2024 at 11:59 pm ET OR once we reach a cap of 300 applicants, whichever happens first – please apply early!When you think about elections, you might think about popular candidates, “I voted” stickers, and all sorts of paperwork and deadlines. But behind the scenes are thousands of election officials in state and local governments who are working hard to make sure ballots are counted and voices are heard.
To serve every community and make democracy work, these officials need 21st-century tools and training. You can help them get it!
CTCL’s Professional Development Team (PDT) is hiring a Senior Program Associate to develop and deliver training courses and easy-to-use tools that advance the tech and communication capabilities of election officials. If you care about democracy, if you believe in the importance of public service, and if you love to exceed expectations, this is the job for you. You’ll report to an Instructional Design Manager in the Government Services Department.
Responsibilities
Training – Deliver learning and development resources that are engaging, informative, and advance the adoption of best practices. Travel to facilitate workshops and trainings, lead live webinars, and develop asynchronous online learning experiences.Curriculum development and improvement – Create plans for courses and workshops and develop course participant guides, slide presentations, and evaluations that address the professional development needs of election officials. Suggest, hone, and evaluate new approaches to instructional design, such as alternative training formats, materials, or participant engagement practices.
Research – With the support of the Government Services team, identify training needs of election officials through industry research, like reports, case studies, and interviews. Surface and document best practices that help election offices meet high standards of success.
Partner communication and collaboration – Regularly connect with CTCL coworkers, state and local election officials, professional associations, and other professionals in the field to build and maintain productive, ongoing relationships and successfully initiate or implement strategic training partnerships.
Commitment to priority audiences – Develop training content for election officials that prioritizes voters with limited access to the election system. This includes voters who are newly eligible, have limited English proficiency, live with disabilities, or are from communities that are impacted by the digital divide or historical disenfranchisement due to race.
Project coordination – Oversee multi-course training series and other major projects by setting goals, creating project plans, coordinating coworkers and partners, and monitoring progress.
Area of special focus: conference presentations – Represent the Professional Development Team at conferences for local election officials as our primary conference traveler. This includes creating and delivering unique training content for live audiences in a conference setting, building connections with conference attendees, and soliciting participation from attendees in programs and resources offered by CTCL. Travel is estimated at 30-40% of work time.
Qualifications
A successful candidate would have at least some experience in all of the following areas:
Dynamic instruction – You have experience designing engaging, well-researched trainings rooted in principles of adult learning, and can deliver those trainings concisely, clearly, and in a variety of mediums (in-person and online). You evaluate the effectiveness of your trainings to identify and implement improvements.Relationship building – You are comfortable meeting new people and making connections between your work. You have experience representing an organization at public events, communicating organization mission, answering questions, and pursuing partnerships with a target audience.
Strong spoken and written communication skills – You can present complex concepts in a way that is easy to understand. You document and share project plans that promote alignment with collaborators.
Equity consciousness – You have skills and experiences that help you understand people who face barriers accessing public services. For instance, you may be multilingual with experience working with native speakers of a language other than English.
Independent time management and coordination – You are thoughtful with your time management and pay attention to detail. This shows in the quality of work you produce. You have experience managing your own work and coordinating with collaborators in order to plan and finish projects within a set amount of time.
Curiosity – You are committed to learning new things and developing new skills.
Additionally, eligible candidates must live in the United States and be eligible to work in the United States.
Knowledge of election administration is a plus, but not a requirement.
Hiring process
– Follow the link to our careers site to upload your resume and answer some initial questions. (Only applications submitted through this careers site will be considered.) This should take approximately 30 minutes.
– We will email a status update to every applicant by Tuesday, November 12. Please check your spam folder if you don’t see an email from us. If you are selected to move forward in our process, we will invite you to submit a sample of your previous work, along with thoughts about your approach to that work, to demonstrate some of your qualifications.
– If you are selected to move forward to the final phases of our process, a video interview and reference check will be conducted to determine if you are the best fit for the position. The interview will take up to 1 hour.About the Center for Tech and Civic Life
We are a nonpartisan nonprofit that connects Americans with the information they need to be civically engaged, connects local election officials with tools and training to make our elections more professional, inclusive, and secure, and advocates for increased government funding for election departments across the country.To date, we’ve published civic datasets that answer the questions “What’s on my ballot?” and “Who represents me?” which have been accessed over 300 million times. We’ve trained thousands of election officials, serving 170 million U.S. voters, on topics like election website design and cybersecurity best practices. Our advocacy efforts have led to $468 million in new state & federal appropriations for election administration.
The Center for Tech and Civic Life is proud to be an Equal Opportunity Employer. We encourage people of all races, colors, religions, national origins, sexual orientations, genders, sexes, ages, abilities, branches of military service, and political party affiliations to apply.
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Cybersecurity Junior AnalystEmployer: Palm Beach CountyLocation: Palm Beach, FLCategory: Analyst
The Cybersecurity Junior Analyst is responsible for monitoring the organization’s log aggregation tools and triage suspicious activity or detection alerts generated by the security controls implemented within the Supervisor of Elections Office network environment. Additionally, this position will serve as the first line of defense and response for identified security events in accordance with the Information Security Policy, and cybersecurity procedures. Candidate must be organized and personable with a great attitude, be able to work well in a team environment, calmly respond to identified security incidents, and meet deadlines under pressure. Excellent work ethic, including consistent performance, integrity, reliability, and attendance, is a must. Candidate must be detail-oriented and understand the importance of security and safety for all. Must be available 24/7 365, be able to handle simultaneous projects, be a self-starter, and remain informed on emerging threats and technologies.
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Physical Security SpecialistEmployer: Palm Beach CountyLocation: Palm Beach, FLCategory: Specialist
This position is responsible for administration of the physical security programs in a manner consistent with Supervisor of Elections Office policies, procedures, quality standards, and applicable local, state, and federal regulations. These programs include conducting facility security risk assessments, assisting with access control, monitoring alarms and CCTV systems, and providing security related training. Must be organized and personable with a great attitude, be able to work well in a team environment, and meet deadlines under pressure. Excellent work ethic, including consistent performance, integrity, reliability, and attendance, is a must. Candidate must be detail-oriented and understand the importance of security and safety for all. Must be available 24/7 365, be able to handle simultaneous projects, and be a self-starter.
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Election Judge SupervisorEmployer: Boone CountyLocation: Columbia, MOCategory: Supervisor
Boone County, located in Columbia, MO, is looking for an Election Judge Supervisor.
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APPLICANTS MUST APPLY AT: HTTPS://WWW.SHOWMEBOONE.COM/HR
Find out more about working for Boone County here: https://youtu.be/xCtE48jgaV4
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Summary of Responsibilities: This position provides general supervision in the voter registration department, manages the recruitment, training, payroll, and assignment of election judges for polling places and early voting in Boone County, and provides election information to the public.
Status: Full-time, non-exempt, benefited
Working hours: 8:00 a.m. – 5:00 p.m., Monday – Friday
Minimum Qualifications:
Bachelor’s degree, preferably with concentration in English, history, or political science; or equivalent combination of education and experience; demonstrated interest in local government; and previous supervisory/managerial experience. Strong interpersonal skills and familiarity with computer software programs. Registered voter of Boone County or become registered within 60 days of hire.
Starting Hourly Salary Range: $18.04 – $27.06 per hour
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Join the Boone County team and Make a Difference! Boone County Government offers a competitive benefits package that includes comprehensive health/dental/vision insurance on day one (with options for medical/dental with NO employee premium!), a pension plan, two matching deferred compensation plans, 14 paid holidays, generous sick and vacation leave, and no-cost disability and life insurance options. Boone County is a Public Service Student Loan Forgiveness qualifying employer.
Visit our website and apply at: www.showmeboone.com/HR.
Columbia, MO is a thriving college town and the cultural hub of mid-Missouri, hosting popular events such as the True/False Film Festival and the Roots N Blues BBQ Festival and a diverse art, music, and restaurant scene. Columbia is the fourth most populous and fastest-growing city in Missouri with an estimated 126,254 residents in 2020. Resting upon the forested hills and rolling prairies of Mid-Missouri near the Missouri River valley, outdoor enthusiasts can enjoy the surrounding Rock Bridge Memorial State Park, Mark Twain National Forest, and Big Muddy National Fish and Wildlife Refuge, in addition to hiking over 278 miles of our local trails! Many popular destinations are a short drive away, including the Capitol of Jefferson City, the Lake of the Ozarks, Saint Louis, and Kansas City all within a two-hour drive or less. -
Automatic Voter Registration Policy Specialist (Operations and Policy Analyst 3)Employer: Oregon Secretary of StateLocation: Salem, ORCategory: Specialist
We have one full-time Limited Duration opportunity in the Elections Division at the Secretary of State located in Salem expected to continue through June 30, 2025. At this time, the position is Limited Duration through June 30, 2025, and the agency is planning to request for continued funding into future biennia. If future funding is secured, the appointment may become permanent.
We will also consider a Job Rotation for current, regular status State of Oregon employees in good standing in a permanent position (this includes regular status employees who have completed trial service) and have approval from their supervisor before applying. Temporary and Limited Duration employees are not eligible for this job rotation. To see full details on how to apply see “How to Apply” section of this recruitment.
LOCATION: Salem, OR
In-state remote work is available for this position with supervisor approval.
See definition and requirements of remote work for the Oregon Secretary of State’s Office: Remote work with the Secretary of State’s OfficeSALARY:
$6,437 – $9,889/per month Non-PERS Rate
$6,823 – $10,485/per month PERS RateWHAT YOU WILL DO:
In this role you will serve as the primary elections policy specialist to oversee and ensure policy, analysis and systems support for the Automatic Voter Registration (AVR) is compliant with applicable federal and state law. Reporting to the Director of Elections, you will provide guidance on ensuring data accuracy and improving automatic voter registration processes. This is accomplished in part by, but not limited to:Policy Analysis and Research
Research and propose new policies and changes to existing policies to division management to ensure accurate, reliable, and compliance of automatic voter registration (AVR). Research, analyze and review policies, processes and suggestions proposed nationally to identify methods to improve AVR for Oregon and gather input of partner state agencies, Agency staff, and county election administrators. Collect recommendations of policies and methods to create report and provide findings and recommendation to supervisor. Present research and proposals to stakeholders and legislature as needed.Training and Compliance
Work as principle contact with state and federal agencies to ensure an understanding and compliance of AVR technical factors. Gather data from state and federal agencies on AVR internal processes, regulatory compliance requirements and resources needs to ensure AVR processes function accurately, effectively and efficiently.Act as liaison for the Elections division by working in collaboration with the AVR technical specialist and voter registration staff to translate existing process and changes into educational content to provide training to audiences with a wide range of technical knowledge. Conduct remote and in-person training on the AVR process and related Oregon Revised Statutes (ORS) and Oregon Administrative Rules (OAR) for a wide range of stakeholder audiences.
Systems Support
Draft and update ORS revisions, OARs, process and procedures for implementation, updates, enhancements, or expansions for AVR systems. Collaborate with Elections Division and Information Services staff to ensure rules are compatible with the technological processes of AVR systems and workflows used. Coordinate system implementation efforts with partner agencies to ensure compliance with applicable statute and rules are followed.For explicit duties, please request a copy of the position description from HR.SOS@SOS.oregon.gov.
TO QUALIFY:
Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don’t meet every one of our desired qualifications listed.Your application must demonstrate education and/or experience in the following:
A Bachelor’s Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and four years professional-level evaluative, analytical and planning work.
OR;
Any combination of experience and education equivalent to seven years of experience that typically supports the knowledge and skills for the classification.
As the most competitive candidate, your application will demonstrate the following requested skills and experience:
Excellent written and verbal communication skills – ability to communicate clearly and concisely to engage with a wide and diverse audience.
Strong interpersonal skills – ability to build rapport with others.
Organizational skills – ability to plan work and follow up on task assignments while meeting overlapping deadlines in a fast-paced, politically sensitive environment.
Proven ability to promote a team-oriented environment by engaging in proactive understanding of elections issues, procedures, and program functions.Preference may be awarded to candidates with:
Demonstrated in-depth knowledge of Oregon and federal voter registration laws.
Experience revising or drafting state administrative code, legislation, and/or user manuals.
Experience analyzing technical processes and recommending improvements.ABOUT THE AGENCY:
The Oregon Secretary of State is one of three constitutional offices created at statehood. As an independent constitutional officer, the Secretary of State answers directly and solely to the people of Oregon.The Secretary of State employs approximately 245 full-time, part-time, and temporary employees. The Secretary oversees the functions of seven program divisions: Archives, Audits, Corporation, Elections, Business Services, Information Systems, and Human Resources.
OUR MISSION:
Build trust between the people of Oregon and our state government so that public services can make a positive impact in peoples’ lives.OUR VISION:
We envision an Oregon without barriers, where we lead with our values and believe every voice should be heard. We do so by:
Building equitable access to our democracy.
Making tools easily available to achieve economic success.
Ensuring state resources are used sustainably, efficiently and accountable to the public.
Honestly acknowledging Oregon’s history.OUR VALUES:
Access for all
We elevate equity through identifying and actively eliminating barriers.Authenticity
We have integrity and are honest and true to ourselves and others.Clarity
We share stories, using plain language to increase understanding and impact.Respect
We are committed to serving the people of Oregon and strive to understand all viewpoints.Service
We are responsive and prioritize the needs of current and future Oregonians we serve.WHAT’S IN IT FOR YOU:
Family Friendly Work Life Balance (paid time off, 12 holidays, 3 personal days, short and long term disability benefits)
Take Care of Yourself and Your Family (comprehensive employee benefits, choice of medical plans, vision plan, life insurance, child care flexible spending account, employee assistance program)
Celebrate Uniqueness: Diversity and inclusion are cornerstones of our values. We recognize that diversity and inclusion are critical to developing a talented, high-performing workforce and are committed to providing a supportive work environment in which all of our employees can thrive and reach their full potential. We strive to maintain a culture that attracts, develops and retains a diverse workforce that closely mirrors the residents of our community. We learn from and respect the cultures in which we operate and value the uniqueness of individual talents, experiences and ideas.
Invest in Your Future: (Pension plan, deferred comp, short and long term disability plan, flexible spending accounts for healthcare and dependent care)
Be Appreciated (employee recognition events, agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, dynamic employees doing impactful work)
ADA: At the Secretary of State, we value community and foster a sense of belonging for our employeesADDITIONAL INFORMATION:
Additional applicant screening will depend on the number of qualified applications received. Screening may include skills testing, the results which may be used as part of the applicant evaluation process.
Candidates whose background most closely matches the qualifications and required/requested skills of this position will be invited to an interview.
Successful candidates must pass a criminal history check. Adverse background data may be grounds for immediate disqualification.
Eligible veterans who meet the qualifications will be given veterans’ preference. For further information, please see the following website: Veteran Resources. You may also call the Oregon Department of Veterans’ Affairs at 1-800-692-9666.
The Secretary of State does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.
The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6%.QUESTIONS?
For additional information you may contact us at HR.SOS@SOS.oregon.gov.The Oregon Secretary of State is an equal opportunity, affirmative action employer committed to a diverse workplace.
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